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St Bees Parish Council
Publication Scheme under the Freedom of Information Act 2000
Under the Freedom of Information Act 2000 every Parish Council is required to adopt and maintain a publication scheme setting out the types of information it will make available, how that information can be obtained and whether a charge will be made for that information. The purpose of this publication scheme is to be a means by which the parish council will publish more information proactively, and help it to sustain openness and transparency.
The scheme contains core classes of information that correspond with the main functions carried out by the Parish Council. The following lists the ways in which the Parish Council will make the information available.
CORE CLASSES OF INFORMATION
1. Council Internal Practice and Procedure
Information |
Format in which it is available |
Minutes of council, committee and sub-committee meetings – limited to last 2 years |
A hard copy is available from the Parish Clerk on request or available for inspection by contacting the Parish Clerk. Current copies are posted on the parish notice boards, and current and historical copies are posted on the web site. |
Procedural Standing Orders |
Hard copy or for inspection from Parish Clerk |
Councils Annual Report to Parish Meeting |
As above |
2. Code of Conduct
Information |
Format in which it is available |
Members Declaration of Acceptance of Office |
A hard copy is available from the Parish Clerk on request or available for inspection by contacting the Parish Clerk |
Members Register of Interests |
As above |
Register of Members Interests Book |
Register of Members Interests Book |
3. Periodic Electoral Review
Information |
Format in which it is available |
Information concerning changes to the electoral arrangements for parish, town and community councils. Including recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alternations to the number of councillors to be elected to the council |
A hard copy is available on request by contacting the Parish Clerk or available for inspection by contacting the Parish Clerk. Posted on Parish Notice Boards. Posted on Web Site |
Information relating to the last Periodic Electoral Review of the council area |
A hard copy is available from the Parish Clerk on request or for inspection by contacting the Parish Clerk |
Information relating to the latest boundary review of the council area |
As above |
4. Employment Practice and Procedure
Information |
Format in which it is available |
Terms and conditions of employment |
Hard copy is available from the Parish Clerk on request or for inspection by contacting the Parish Clerk |
Job Description |
As above |
5. Planning Documents
Information |
Format in which it is available |
Responses to planning applications |
Hard copy is available from the Parish Clerk on request or for inspection by contacting the Parish Clerk |
6. Audit and Accounts
Information |
Format in which it is available |
Annual Return Form |
Hard copy is available from the Parish Clerk on request or for inspection by contacting the Parish Clerk |
Annual Statutory Report by auditor (internal and external – limited to the last financial year |
As above |
Receipt/Payment books, Receipt books of all kinds, bank Statements from all accounts – limited to the last financial year |
Available for inspection by request from the Parish Clerk |
Precept request – limited to the last financial year |
Hard copy is available from the Parish Clerk on request or for inspection by contacting the Parish Clerk |
VAT Records – limited to the last financial year |
As above |
Financial Standing Orders and Regulations |
As above |
Assets register – including details of commons/village greens owned by the council including managements scheme for commons as well as village hall, recreation ground |
For inspection by request by contacting the Parish Clerk |
| Parish Council: St. Bees |
| Chairman: |
Mr Peter Smith |
| Vice Chairman: |
Mr Douglas Sim |
| Parish Clerk |
Mrs Jane Donaldson. 01946 822560 |
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