Under the Freedom of Information Act 2000 every Parish Council is required to adopt and maintain a publication scheme setting out the types of information it will make available, how that information can be obtained and whether a charge will be made for that information. The purpose of this publication scheme is to be a means by which the parish council will publish more information proactively, and help it to sustain openness and transparency.
The scheme contains core classes of information that correspond with the main functions carried out by the Parish Council. The following lists the ways in which the Parish Council will make the information available.
Information to be published |
How the information can be obtained |
Cost |
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
|
|
|
Who’s who on the Council and its Committees |
Hard copy- contact Clerk |
5p/sheet |
Contact details for Parish Clerk and Council members |
Web-site
Hard copy- contact Clerk |
free
5p/sheet |
Location of main Council office and accessibility details |
N/A |
|
Staffing structure |
N/A |
|
|
|
|
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum |
|
|
Annual return form and report by auditor |
Hard copy- contact Clerk |
5p/sheet |
Finalised budget |
Hard copy- contact Clerk |
5p/sheet |
Precept |
Hard copy – contact Clerk |
5p |
Borrowing Approval letter |
N/A |
|
Financial Standing Orders and Regulations |
Hard copy- contact Clerk |
5p/sheet |
Grants given and received |
Hard copy- contact Clerk |
5p |
List of current contracts awarded and value of contract |
Hard copy- contact Clerk |
5p |
Members’ allowances and expenses |
Hard copy – contact Clerk |
5p |
|
|
|
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
|
|
|
Parish Plan (current and previous year as a minimum) |
Web-site
Hard copy – contact Clerk
|
free
free
|
Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Web-site
Hard copy-contact Clerk |
free
free |
Quality status |
N/A |
|
Local charters drawn up in accordance with DCLG guidelines |
Hard copy – contact Clerk |
5p/sheet |
|
|
|
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
|
|
|
Timetable of meetings (Council, committee/sub-committee meetings and parish meetings) |
Web-site
Hard copy- contact Clerk |
free
5p/sheet |
Agendas of meetings (as above) |
Hard copy – contact Clerk |
5p/sheet |
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Web-site
Hard copy – contact Clerk |
free
5p/sheet |
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Hard copy – contact Clerk |
5p/sheet |
Responses to consultation papers |
Hard copy – contact Clerk |
5p/sheet |
Responses to planning applications |
Hard copy- contact Clerk |
5p/sheet |
Bye-laws |
N/A |
|
|
|
|
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
|
|
|
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers (see Standing Orders)
Code of Conduct
Policy statements
|
Hard copy – contact Clerk
Hard copy – contact Clerk
Hard copy –contact Clerk
Hard copy – contact Clerk
Hard copy – contact Clerk |
5p/sheet
5p/sheet
5p/sheet
5p/sheet
5p/sheet |
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
|
Hard copy- contact Clerk
Hard copy – contact Cler
Hard copy – contact Clerk
Web-site
Hard copy –contact Clerk
Hard copy – contact Clerk |
5p/sheet
5p/sheet
5p/sheet
free
5p/sheet
free
|
Records management policies (records retention, destruction and archive) |
Hard copy – contact Clerk |
5p/sheet |
Data protection policies |
Hard copy – contact Clerk |
5p/sheet |
Schedule of charges (for the publication of information) |
Web-site
Hard copy – contact Clerk |
free
free |
|
|
|
Class 6 – Lists and Registers
Currently maintained lists and registers only
|
|
|
Assets Register |
Hard copy – contact Clerk |
5p/sheet |
Register of members’ interests |
Hard copy – contact Clerk
Master copy held by CBC |
5p/sheet |
Register of gifts and hospitality |
Master copy held by CBC |
|
|
|
|
Class 7 – The services we offer
|
|
|
Allotments |
Hard copy –contact Clerk |
5p/sheet |
Parks, playing fields and recreational facilities |
Hard copy – contact Clerk |
5p/sheet |
Seating, litter bins, clocks, memorials and lighting |
Hard copy – contact Clerk |
5p/sheet |
Bus shelters |
N/A |
|
Markets |
N/A |
|
Public conveniences |
N/A |
|
Agency agreements |
N/A |
|
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
N/A |
|
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|
|
Additional Information |
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|
Parish Walks Leaflets |
Web-site
Hard copy- contact Clerk |
free
free |
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