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Minutes of the meeting of St Bees Parish Council held on Monday 20 June 2005

in the Village Hall

322.1 PRESENT: Cllr G P Smith (Chairman), Cllr D Sim (Vice-Chairman), Cllrs N Bettinson, J Haile, N Killip, R Mayow, D Millington, J Rance, M Richards, J Rowlands, V Turpin, D Warbrick, and the Clerk.

In Attendance: 1 member of the public (Mr K Ross)

 

322.2 APOLOGIES FOR ABSENCE: Cllrs C Robson and H Wilson

 

322.3 DECLARATIONS OF INTEREST

No declarations of interest were received.

 

322.4 ANTISOCIAL BEHAVIOUR ISSUES – BEACH AREA

Toni Magean of CBC had not been able to attend the meeting to give a report on progress with the development an action plan but had supplied a written report detailing the measures which were to be put in place and the bye-laws currently in place. The police had received relatively few reports of problems in recent weeks but the Crime and Disorder Reduction Partnership would be monitoring the area.

It was RESOLVED that a report be included in the next edition of St Bees News, emphasising the need for residents to report all incidents so that the police are fully aware of the situation.

 

322.5 MINUTES OF THE ANNUAL GENERAL MEETING

It was RESOLVED that the minutes of the Annual General Meeting held on 16 May 2005 be accepted as a true record.

 

322.6 MINUTES OF THE LAST MEETING

It was RESOLVED that the minutes of the monthly meeting held on 16 May 2005 be accepted as a true record.

 

322.7 MATTERS ARISING FROM THE MINUTES

(a) Traffic Calming

A reply had been received from Mark Hankin, Traffic Engineer with Cumbria Highways, about the modifications to the speed humps on Abbey Rd/Beach Rd. He proposed that they be modified by cutting slots in the humps rather than re-laying the defective humps. Mr Hankin explained in his letter that this would be a cheaper solution which would involve less disruption and would free up funds which could be used for other traffic calming measures in the village.

It was RESOLVED that a meeting be arranged with Mr Hankin at the earliest opportunity to discuss his proposal in more detail in light of Councillors’ concerns about the effectiveness of this solution.

(b) Fairladies Car Park and Footpath

It was RESOLVED that the public be excluded during discussion of this item in view of the confidential nature of the negotiations.

It was RESOLVED that the Chairman continue discussions with the developers and CBC about the long term management of the car park.

(c) Allotments

The plots had now been marked out and would shortly be ready to be allocated. It was pointed out that there is no water supply to the field. Cllr Haile agreed to investigate the feasibility and costs of installing a water supply.

It was RESOLVED that new tenants be given a rent-free period until 1 January 2006 as the land had not been cultivated for some years.


 

323

(d) Insurance

A quote had been obtained for extending the cover to include Officials’ Indemnity and Libel and Slander. Personal accident cover could be extended to cover Councillors above the age of 75 by arrangement. The increased population figure did not affect the premium.

It was RESOLVED that the insurance cover be extended to include Officials’ Indemnity and Libel and Slander at a total cost of £36.22 and that any Councillor wishing to arrange personal accident cover for official duties beyond the age of 75 notify the Clerk.

(e) Asset Register

A draft list of assets was received.

It was RESOLVED that Councillors notify the Clerk of any additional information for the register and that a quotation then be obtained for insurance cover for individual items over £1000 (excluding land).

(f) CBC Overview and Scrutiny Workplan

A reply had been received from CBC enclosing the Workplan and explaining how the suggestions put forward by SBPC would be covered. Cllr Millington agreed to review the correspondence.

 

323.1 RIGHTS OF WAY IMPROVEMENT PLANNING

A consultation document had been received from Faber Maunsell seeking views on what should be included in the Rights of Way Improvement Plan being developed by CCC and the National Park Authority.

It was RESOLVED that Cllrs Mayow and Turpin compile a response on behalf of SBPC.

 

323.2 RISK MANAGEMENT POLICY

A draft risk management policy had been prepared by the Chairman as a basis for discussion.

It was RESOLVED that the draft policy be amended to include suggestions made and be reconsidered at the next meeting.

It was further RESOLVED that a structural survey of the war memorial be commissioned and that Cllr Sim be authorised to arrange this, subject to a spending limit of £500.

 

323.3 REPORT OF THE PARISH PLAN COMMITTEE

It was reported that DEFRA are changing the arrangements for payment of the grant. The third quarter payment would be paid in arrears and the final payment would not be made until the plan was published in March 2006. This would mean that SBPC funding would be required to finance expenditure until grant payments were received.

It was RESOLVED that SBPC funds be made available for Parish Plan expenditure until payments were received from DEFRA.

 

323.4 REPORT TO COPELAND BOROUGH COUNCIL

It was noted that signs had been erected on the beach play area stating that it was not to be used by anyone over the age of 14. The Clerk would seek clarification that this would not prevent parents accompanying young children.

 

323.5 REPORT TO CUMBRIA COUNTY COUNCIL

It was noted that sections of the B5345 from the village towards Bell House Farm had been marked up for repairs to the road surface. However parts of the road within the village itself are in a poor state of repair. The Clerk would report this again to Cumbria Highways.


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324.1 PLANNING

(a)New Applications

  • Loughrigg Farm – General purpose building – straw storage and sheep housing.

No objections.

  • Ghyll Farm – Variation of conditions to allow access via existing principal entrance.

No objections.

  • Ivy Hill, Bankend – Part 24 notification for installation of telecommunication equipment.

No objections.

  • Fairladies Farm – Notice of intention to erect 5 calving boxes and 1 isolation box.

No objections.

  • Moorclose – Conversion of byre and barn to 2 storey dwelling.

It was RESOLVED that a response be sent to CBC commenting that the plans supplied were not sufficiently clear for a proper assessment to be made.

 

(b) Applications Approved

  • Loughrigg Farm – General purpose building for straw and cattle handling.
  • 24 Main Street – Change of use from gift shop to residential.

 

(c)Copeland Local Plan – 2 nd Deposit

It was noted that the public enquiry would start on 27 September to consider unresolved objections to the 1 st deposit version and objections to the 2 nd deposit. A decision was required on whether SBPC wished to withdraw its objections to the 1 st deposit or to ask the Inspector to consider the objections at the public enquiry.

It was RESOLVED that the objections be withdrawn.

 

324.2 FINANCE

(a) Payments

It was RESOLVED that the following payments be approved:-

  • Cheque no 001112 Mrs J Donaldson – Clerk’s salary and expenses Total £879.46
  • Cheque no 001113 Printexpress – Parish Plan questionnaire (£636+VAT) Total £661.55
  • Cheque no 001114 St Bees School – use of equipment and fuel £155.00
  • Cheque no 001115 K Hammell – Grass cutting services April/May £204.80
  • Cheque no 001116 Open Spaces Society subscription £30.00
  • Cheque no 001117 Society of Local Council Clerks - publication £17.99
  • Cheque no 001118 Allianz Cornhill – additional insurance premium £36.22
  • Cheque no 001119 ACFC Restaurants Ltd– Former Chairman’s retirement gift £74.25

 

It was reported that one payment had been made since the last meeting for expenditure authorised by the Village in Bloom Committee under delegated powers:-

  • Cheque no 001111 Mr G McAteer - purchase of containers £100.00

 

(b) Concurrent Services

Copeland Borough Council is seeking bids for concurrent services grants for 2005/6. A sum of £300 has provisionally been allocated to St Bees with the possibility of further funding later in the year.

It was RESOLVED that the figure of £650 included in the budget projections for 2005/6 for grass cutting be confirmed and that a bid be submitted to CBC for help with these costs.


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325.1 CORRESPONDENCE

(a) Letter received from St Bees School requesting confirmation that SBPC has insurance cover in respect of Mr Hammell’s work for the Parish Council and seeking an assurance that appropriate risk assessments are in place.

It was RESOLVED that a reply be sent confirming that appropriate insurance cover is in place and suggesting a collaborative approach to risk assessment as the equipment and training in its use is provided by the school.

(b)Notification received from CBC of Joint Parishes meeting on 21 June, requesting views on the future format of these meetings. Apologies for absence to be sent.

(c)Letter received from the Environment Agency enclosing a copy of the Derwent, West Cumbria and Duddon Catchment Abstraction Management Strategy leaflet and seeking comments. No action required.

(d) Received from Cumbria County Council further correspondence on the Cumbria Minerals and Waste Development Framework consultation process. A copy of the Pre-Submission Consultation Draft of the Statement of Community Involvement was enclosed for comment. Cllr Millington agreed to review this and report back.

(e) Received copies of two letters from Mr M Clarkson – one letter addressed to CBC Principal Planning Officer raising concerns about spacing of caravans and landscaping at Seacote Caravan Park, the other addressed to Mrs Green of Capita objecting to the proposal to hold car boot sales on the beach car park. The contents of both letters were noted.

(f) Letter from Childline requesting financial support. No action.

FOR INFORMATION ONLY:-

  • Letter of thanks from Adams Recreation Ground Committee
  • CBC Annual Report
  • Notification of temporary road closures – Outrigg to Egremont
  • Neighbourhood Forum to celebrate Copeland- Rungwe link 28 June 2005
  • CALC meeting 22 June – agenda and papers
  • Countryside VOICE- summer 2005 and Fieldwork – June 2005
  • A595 Detrunking – Closing statement of the Highways Agency
  • Open Spaces Society – Annual Report and magazine
  • CALC Newsletter June/July 2005 and Quality Parish Update
  • Pointers to Good Practice – A guide for town and parish councils
  • Tidelines –Newsletter of the Solway Firth Partnership

 

325.2 ANY OTHER BUSINESS

(a) It was reported that the footpath at Seamill was becoming overgrown. Cllr Haile agreed to ask Mr Hammell to carry out an annual cut of this area in June.

(b) It was noted that the litter bin at the play area adjacent to the village school field is inconveniently sited. The bin is fixed into position and cannot be moved. The Clerk will investigate arrangements for emptying the bin before a new bin is ordered.

(c) St Bees School has agreed to the seat donated by Mrs Stamper being sited on the Dandy Walk.

(d) St Bees School has agreed to repair the fencing alongside Coach Rd and has asked CCC to assess the need for resurfacing of the Beach Rd footpath.

(e) CCC Legal Department has confirmed that the reports on rights of way at Moorclose and Green Lonning will be presented to the County Council shortly.

(f) St Bees Pre-School Group has confirmed acceptance of the conditions of use of the Pinfold.

 

325.3 DATE OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 18 July 2005 at 7.30pm.