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Draft Minutes of the meeting of St Bees Parish Council held on Monday 20 March 2006

in the Village Hall

357.1 PRESENT: Cllr P Smith(Chairman), J Haile, B Mayow, J Rance, C Robson, J Rowlands

D Sim, V Turpin, D Warbrick and the Clerk.

 

357.2 APOLOGIES FOR ABSENCE: Cllrs N Bettinson, D Millington and H Wilson

 

357.3 DECLARATIONS OF INTEREST

Cllrs Smith, Sim, Haile and Rance had previously declared a personal interest in agenda item 7

(Future of the Sellafield Site).

 

357.4 MINUTES OF THE MEETING HELD ON 20 FEBRUARY 2006

It was RESOLVED that the minutes of the monthly meeting held on 20 February 2006 be accepted as a true record and signed by the Chairman.

 

357.5 MATTERS ARISING FROM THE MINUTES

(a) Working with CBC

It was reported that Peter Wadsworth had resigned from his post with CBC. CBC had provided an update on the various beach maintenance issues. The repairs to the guttering on the toilet block were now complete and internal repairs would be complete by Easter. Parts had been obtained for the car park lights and the outstanding street light repairs on Coach Rd were now complete. Estimates were being obtained for repairs to the bridge at Gutterfoot. A bid had been made for funding to carry out the resurfacing work in front of the café in the new financial year and a decision was awaited. CBC had agreed that the metal stobs by the lifeboat ramp would be painted to improve visibility and had indicated that they would be prepared to remove them if local residents agreed.

It was RESOLVED that CBC be asked to remove the stobs as they are no longer serving a useful purpose.

(b) Station Car Park Agreement

CBC had agreed to renew the agreement for the use of the Station Car Park for 2006/7 for the sum of £2000. They had indicated that agreements for future years would be dependant on the price increasing in line with inflation.

(c) Drainage problems – Station Road

Home Housing had not been able to provide any further information on the cause of the problem. An agricultural drainage contractor was being sought to give an estimate for investigating the problem.

(d) Flooding

A reply had been received from Dawn Wilson, Highways Engineer, giving an outline of the present position. It was noted that the problems of water getting into the telecoms duct were continuing despite work by BT and it seemed that the problem was not caused entirely by water draining off the fields.

It was RESOLVED that a reply be sent pressing for an urgent site meeting to discuss action needed to tackle the problem and that copies be sent to Cllr Southward and BT Engineering.

(e) Road Markings – Barony House

A reply had been received from Ms Telford explaining the background to the request for zig-zag markings. A letter had been received from Cumbria Highways explaining that there had been no prior consultation as the markings were not legally enforceable and were intended as a deterrent only.

It was RESOLVED that a reply be sent to Cumbria Highways suggesting that consultation with the Parish Council at an early stage in such matters would improve communication and help to ensure that markings were in the appropriate location.

(f) Footpaths Partnership with CCC

The bid for partnership funding for footpath maintenance had been prepared for submission to CCC.

(g) Proposed Boundary Changes

The proposed changes had now been advertised.

 

 

358

(h) Future of the Library

Cllr Southward had passed on information that the planned improvements to the disabled access had been postponed until the review of library services was complete.

 

358.1 PARISH PLAN

The grant of £1200 had been received from CCC. The accounts for the project were almost complete and the Parish Plan bank account would be closed as soon as the final payments had cleared.

Cllr Warbrick had agreed to take the lead on planning implementation of the Services and Facilities Section of the Action Plan and Cllr Smith would take responsibility for Community Involvement and Crime and Anti-social Behaviour.

Progress reports were received on the following areas:-

  • Tourism – a tourism policy has been drafted for consideration
  • Built Environment – a draft policy has been prepared for consideration
  • Environment – The Village in Bloom Committee had agreed to look at the possibility of displays at the Seamill Beach area
  • Community Involvement – Common Land had been identified as a possible area in which the community could be involved. Further work is required to draw up a policy on Common Land.

It was RESOLVED that the draft policies on tourism and the built environment be circulated before the next meeting.

 

358.2 CASUAL VACANCY

The Chairman reported that Cllr Killip had submitted his resignation following the last meeting. CBC had been informed and notices had been posted on the noticeboards. Confirmation was awaited from CBC that no election had been claimed and that the vacancy could be filled by co-option.

It was RESOLVED that a letter of thanks be sent to Norman Killip for his services to the Parish Council over the last 6 years and that notices inviting written expressions of interest in the vacancy be posted as soon as the necessary confirmation was received from CBC.

 

358.3 CONSULTATION ON THE FUTURE OF THE SELLAFIELD SITE

Copies of the draft response had been circulated.

It was RESOLVED that the draft be approved and submitted to the West Cumbria Sites Stakeholders Group.

 

358.4 REPORT TO COPELAND BOROUGH COUNCIL

It was reported that the new dog litter bin had not yet been installed at the Seamill end of the beach. The Clerk was seeking an update from CBC on when it would be installed.

 

358.5 REPORT TO CUMBRIA COUNTY COUNCIL

The following items were noted for report to CCC:-

  • Three drains were blocked on High House Rd between Fleatham Farm and the entrance to Khandella
  • The red warning disc had still not been replaced at Abbey Rd bend

 

358.6 PLANNING

(a) Applications considered at last meeting

  • Fleatham Farm

Notification had been received from CBC that both the application for the conversion of the farm house and adjoining byres and the application for 2 detached dwellings had been withdrawn.

  • Fleatham House – Applications for 4 detached houses

A site visit had taken place on Wed 22/2/2006. Cllr Haile had attended on behalf of SBPC and restated the objections raised in the response to CBC following the January meeting.

  • Long Meadow, Rottington – Erection of Conservatory - Approved by CBC

 

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(b) Seacote Caravan Park

CBC Planning Panel would be visiting the caravan park as part of the development control quality review process on Wednesday 22 March. Correspondence had also been received from Mr K Ross on this matter.

It was RESOLVED that Cllrs Haile and Smith attend on behalf of SBPC.

(c) Membership of Planning Advisory Committee

As a result of Norman Killip’s resignation there was now a vacancy on the Committee.

It was RESOLVED that Cllr Rance be appointed to the Planning Advisory Committee.

(d) Training in Planning Matters

There was discussion about the need for further training in planning matters for councillors to ensure that the Parish Council is able to respond in the most effective way on planning issues.

It was RESOLVED to ask CALC whether they are able to provide suitable training.

 

359.1 FINANCE

(a) Payments

It was RESOLVED that the following accounts be approved for payment:-

  • Cheque no 001161 FLAG – annual subscription £10.00
  • Cheque no 001162 St Bees PCC – donation to roof appeal ( agreed in principle in Nov 2005) £500
  • Cheque no 001163 J Donaldson – salary March 2006 £354.94
  • Cheque no 001164 M Richards – reimbursement for catering – Parish Plan meeting £100

(b) Financial Report April 2005- March 2006

A report was received on the expenditure to date. It was noted that some items would not be able to be completed until the next financial year. A review of work to implement the risk management policy would be included on the agenda for next meeting.

It was RESOLVED that funds for the following items be carried forward to 2006/7:-

  • Repairs to play area £500
  • Work on the Millstone £600
  • Legal costs for Fairladies Car Park £250

(c) Financial Regulations

The revised draft of Section 11 of the financial regulations had been previously circulated.

It was RESOLVED that the revised regulations be approved.

 

359.2 CORRESPONDENCE

(a) Letter received from CBC giving Monday 3 April as the date for the rescheduled meeting with Parish Councils.

(b) Letter from Open Spaces Society seeking a contribution to the legal costs of a test case to re-establish the rights to register land as village greens. It was RESOLVED to make a contribution of £50.

(c) Mr Hughes of Priory Rd had offered to lay gravel to improve the surface of the footpath to Beach Rd if the materials were provided. It was RESOLVED to purchase suitable materials providing the cost did not exceed £250.

(d) Letter received from Mrs S Wylie on behalf of the Pre-School Group pointing out that the wall of the Pinfold had been damaged and the Pre-School Group were not able to use the area. It was RESOLVED to seek an estimate for the repairs and that work be authorised up to a cost of £250.

(e) Letter received from Child Line North West seeking a donation towards their work. It was RESOLVED to make no donation at this time.

(f) Letter received from CBC explaining the decision to change the opening hours of the Copeland Centre. The offices would be closed until 10.00am on Wednesdays for staff training.

 

INFORMATION ONLY

CALC Newsletter March 2006

360

Open Space Spring 2006

Countryside Voice – Spring 2006

FLAG Newsletter no 64

Fieldwork March 2006

Highways Agency Leaflet Roadworks in the North West March-May

Neighbourhood Forum dates – 16 May, 11 July (St Bees), 14 November 2006, 30 January 2007

 

360.1 ANY OTHER BUSINESS

(a) Progress is being made with plans for the view plan table on St Bees Head. An estimate of £700 has been obtained from Grafix of Carlisle. This is within the sum allocated to the project in the funds transferred from the Heritage & Tourism Group.

(b) The seat donated by Mrs Stamper in memory of her aunt had now been installed on the Dandy Walk. A letter of thanks is being sent to Mrs Stamper.

(c) There was a report of traffic congestion on Main Street caused by a coach coming through the village but it was not felt that further action was required.

(d) It was reported that the work on the Priory would begin on 27 March 2006.

 

360.2 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the Annual Parish Meeting take place on Monday 24 April at 7.00pm in the Village Hall to be followed by the monthly meeting of the Parish Council.