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Draft Minutes of the Meeting of St Bees Parish Council held on Monday 20 November 2006

in the Village Hall

PRESENT: Cllr P Smith(Chairman), N Bettinson, M Clarkson, J Haile, R Mayow, D Millington, C Robson, J Rowlands, D Sim, V Turpin,H Wilson and the Clerk.

389.1 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs I Hill, M Richards, D Warbrick

389.2 DECLARATIONS OF INTEREST

Cllr Bettinson declared an interest in the planning application for tree works at 23 Main Street.

Cllr Turpin declared an interest in agenda item 11(b)-Donations in respect of her membership of the Village Hall Committee and in agenda item 10, planning application for Platform 9.

389.3 MINUTES OF THE MEETING HELD ON 16 OCTBER 2006

It was RESOLVED that the minutes of the meeting held on 16 October 2006 be accepted as a true record and signed by the Chairman.

389.4 MATTERS ARISING FROM THE MINUTES

(a) Drainage problems – Station Road

The contractor had completed the work and the drainage problem had been rectified. Residents of the properties affected were very happy with the result.

(b) Allotment Water Supply

Home Group had drawn up the wording of the proposed easement for the Council to consider.

It was RESOLVED that the Chairman and Vice-Chairman be authorised to sign the document on behalf of the Council.

(c) Replacement of fence – Beck Edge Garden

A quotation had been received for the replacement of the wooden fence at the back of Beck Edge Garden in the sum of £300. Discussion had not yet taken place with the Village in Bloom Committee about their request to replace the fence and gate adjacent to the road with a metal fence.

It was RESOLVED that the quotation for the renewal of the wooden fence be accepted.

(d) Other items from the Action List

  • Right of Way – Green Lonning

Cllr Sim reported on the submission prepared for the Inquiry on Wed 13 December.

  • CBC Consultation on Spending Priorities

The meeting which was held in Egremont was part of the series of Neighbourhood Forums which take place in different venues in turn. Anyone unable to attend can put forward their comments by completing a questionnaire on the CBC web-site or by sending written comments.

  • Attendance at Council meetings

The Clerk explained the rules relating to non-attendance at meetings.

The Chairman reported that Cllr Richards had indicated that he would not be seeking re-election in May because of work commitments.

It was RESOLVED to write to Cllr Richards noting his decision with regret and welcoming his offer to continue to attend meetings as and when possible until that time.

  • Allotments

The Clerk had written to the tenant of the allotment as agreed at the last meeting.

389.5 FAIRLADIES CAR PARK AND FOOTPATH

It was RESOLVED that this item be discussed without the public and press present as it concerns on-going negotiations.

It was RESOLVED that Story Homes be asked to provide detailed designs and specifications for the work.

389.6 PARISH CHARTER

A draft Parish Charter, drawn up jointly by CBC and CCC, had been received for comment. The Charter sets out the way in which the principal authorities will work with Parish Councils but also places obligations on Parish Councils in matters such as to responding to consultations.

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It was RESOLVED that a response be sent generally welcoming the proposals in the Charter.

390.1 PARISH PLAN IMPLEMENTATION.

Highways & Byways – Councillor Millington reported that he was seeking views of residents on possible traffic calming measures and was also seeking the views of the police. Comments and suggestions had been received from a number of residents on Outrigg. Cllr Robson reported that the view of residents on High House Road was that the problems were caused by a minority of individuals and greater enforcement of the speed limit would help. There was some support for speed humps at the entrances to the village. Cllr Millington would take these views to the next meeting with Cumbria Highways.

Byelaws – the Chairman reported that the police had indicated that they could not enforce the proposed beach byelaws as they did not have the necessary vehicles. The Maritime and Coastguard Agency had confirmed that enforcement was a matter for the police and local authority. The Chairman had requested that CBC organise a meeting with the police to resolve the matter. It was suggested that the Fisheries Enforcement Officer might usefully be involved in the discussions.

390.2 REPORT TO COPELAND BOROUGH COUNCIL

(a)The following items were noted for report to CBC:-

  • Street lights no 20 (bottom of Outrigg) and 104 (by the Seacote Hotel) are not working.

(b) A copy of the CBC 5 year Corporate Plan had been received. It was noted that the comments submitted on the draft plan had been addressed in the final version.

390.3 REPORT TO CUMBRIA COUNTY COUNCIL

(a)The following items were noted for report to CCC:-

  • The drains are blocked on the road near Rottington Hall.
  • The Byersteads Road has become very muddy with the extra volume of traffic during recent road works.
  • Grit bins are required on the beach estate and on Beach Road.

(b) Cumbria Highways had been unable to identify the owner of the overhanging hedge on Abbey Road. The Clerk would contact the Highways Engineer to provide him with further information on possible ownership.

390.4 PLANNING

(a) New Applications

The Planning Advisory Committee reported on new applications since the last meeting:-

  • 4/06/2689/0F1 Marlen Croft, Rottington – Extension to rear

There appeared to be no reason to oppose this application and approval had now been given by CBC

  • 4/06/2708/TPO 23 Main Street,St Bees – Crown reduce ash tree

It was RESOLVED that there was no objection to this provided that CBC Landscape Officer was in agreement. The Clerk would write to CBC to ask for sight of his reports as a matter of routine on all applications for tree works.

  • 4/06/2734/0F1 Linethwaite Hall – Outline application for replacement of temporary chalet with permanent dwelling

It was RESOLVED that there were no objections to this application which would improve the appearance of the building.

  • 4/06/0773/0F1 Rookery Barn, Rottington - Amended plan for additional velux rooflight on roadside barn elevation

It was RESOLVED that there were no objections to this application

  • 4/06/2746/0F1 Llanwern,Outrigg – Remove sectional garage and build new garage

It was RESOLVED that there were no objections to this application.

  • 4/06/2751/0F1 Platform 9, St Bees – Edwardian style conservatory

It was RESOLVED that objections be lodged to this application on the grounds that the building occupies a prominent position within the conservation area and the design and materials proposed are not in keeping with the character of the original building

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The positioning of the proposed conservatory would obscure the architectural features of the original windows and would not enhance or improve the appearance of the building.

(b) Applications approved

It was noted that the application for a new dwelling at Fairladies Barn had been approved by CBC.

(c) Land adjacent to the Priory – Protection from future development

Discussion took place about the need to protect the area around the Priory from future development. It was noted that concerns about this sensitive area had not been included in the current Local Plan because of an oversight but it was important to ensure that it was included at the next revision of the Plan.

It was RESOLVED that a letter be sent to CBC indicating that the protection of the triangle of land between Abbey Farm, Abbey Road and Coach Road was the Parish Council’s highest priority for inclusion in the next revision of the Local Plan.

391.1. FINANCE

(a) Payments

It was RESOLVED that the following accounts be approved for payment:-

  • Cheque no 001210 J Donaldson – November salary (£269.73) and postage (£6.60) £276.33
  • Cheque no 001211 J Donaldson – Reimbursement - renewal of antivirus software £26.99
  • Cheque no 001212 Cumbria Waste Management Environment Trust (reissue of cheque for donation to Priory roof appeal) £500
  • Cheque no 001213 J Geer – Repairs to Pinfold £50
  • Cheque no 001217 B Edwards –Repair to noticeboard and rimming stone plaque £225.64

It was reported that the following payment had been authorised by the Village in Bloom Committee under delegated powers:-

  • Cheque no 001208 K Singleton – compost - £101.99

It was reported that the following payment had been made since the last meeting within the expenditure limits previously authorised:-

  • Cheque no 001209 CALC course fee – £15.00

(b) Donations

It was RESOLVED that the following donations be approved:-

Royal British Legion - £120 (cheque no 001214)

Village Hall Committee - £250 (cheque no 001215)

It was RESOLVED that

  • the request for a donation to the First Responders be deferred to the next meeting in order that further information could be sought about the operation of the scheme.
  • no donation be made to West Cumbria Rape Crisis as this was outside the Council’s policy for donations

(c) Financial Report 2006/7

The Chairman tabled a report on the financial position to 30 September together with a forecast of the position at 31 March 2007. This showed a satisfactory position. Both income and expenditure were expected to be slightly higher than budgeted.

(d) Budget 2007/8

It was noted that the precept for next year must be notified to CBC by 22 December. The Finance Committee would be meeting on 29 November to draw up a draft budget for approval at the December meeting.

391.2CORRESPONDENCE
(a) Consultation document received from CALC seeking views on the effectiveness of Neighbourhood Forums. It was RESOLVED that a response be sent stressing the importance of the Forums in providing pump-priming funding.

(b) Correspondence received from Ian McAndrew asking the Parish Council to take up with BT the problems experienced by local residents with Broadband connections.

It was RESOLVED that a letter be sent to BT asking them to investigate the problems and provide a response.

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(c) Letter received from St Bees PCC thanking the Council for the donation to the costs of the parish magazine.

(d) Correspondence received from CBC informing the Council that approval had been given to the owner of the Seacote caravan park to renew the sewer which runs across the beach car park.

(e) Letter from the Open Spaces Society about the present position on registering new greens and seeking donations towards on-going work on this project.

It was RESOLVED that a donation of £25 be sent.

(f) Letter from CCC inviting comment on the draft Cumbria Wind Energy Supplementary Planning Document. Cllr Millington agreed to review the document.

(g) Document received from NALC summarising the key points of the recent Local Government White Paper.

INFORMATION ONLY

CALC Newsletter November 2006

Temporary road closure C4009 St Bees- Linethwaite from 20 November for 1 week

Highways Agency Roadworks leaflet Oct 06 – Jan 07

National Park Newsletter –Autumn 2006

Countryside Voice – Autumn 2006

392.1 ANY OTHER BUSINESS

(a) It was noted that pupils of St Bees School had adopted the railway station as a community project. It was RESOLVED to write to the Headmaster welcoming this initiative.

(b) The Crime and Disorder Reduction Partnership would be attending the next meeting to give a progress report. It appeared that the number of reports to the police had been low in recent weeks. The Clerk would produce a letter to be circulated to residents of the beach estate giving details of the number on which incidents of disturbance should be reported.

(c) It was reported that the woodland walk at Rottington is in a poor state. It was noted that this is not a public footpath nor a registered common.

(d) It was reported that there had been a number of incidents of vandalism in Priory Paddock which appear to be associated with alcohol/drug use. The police had been informed. Cllr Bettinson would investigate the possibility of designating areas where alcohol was not allowed and report back to a future meeting.

(e) The Chairman drew attention to a march to be held on 9 March to oppose the loss of acute hospital services in West Cumbria.

(f) The Clerk outlined proposed changes to the system of numbering minutes. It was RESOLVED that the changes be implemented from January 2007.

(g) A number of local residents had expressed an interest in forming a bowling club in the village. Cllr Clarkson agreed to raise the matter at the next meeting of the Adams Recreation Ground Committee.

(h) The revised Parish Walks leaflets were ready for printing. The cheapest quotation was £320 and the cost would be met by the County Council under the Parish Paths Partnership.

392.2 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 18 December 2006 at 6.30pm in the Village Hall.