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Draft Minutes of the Meeting of St Bees Parish Council held on Monday 18 September 2006

in the Village Hall

PRESENT: Cllr P Smith(Chairman), N Bettinson, J Haile, D Millington, C Robson, J Rowlands, D Sim, D Warbrick, H Wilson and the Clerk.

In Attendance: Cllr N Clarkson, Ward Councillor, Mr T Magean (CBC), Ms L Kelly and Mr K Cartner (Crime & Disorder Reduction Partnership), PC C Mullarky

Also Present: 12 members of the public

380.1 APOLOGIES FOR ABSENCE

Apologies for absence were received and accepted from Cllrs B Mayow, M Clarkson, M Richards, V Turpin

380.2 DECLARATIONS OF INTEREST

Cllrs Millington and Sim declared an interest in the planning application for Westlakes Science Park (Agenda item 13).

380.3 ANTI SOCIAL BEHAVIOUR – BEACH AREA

The Chairman welcomed Mr Magean and representatives of the Crime and Disorder Reduction Partnership to the meeting and explained that this was a follow-up to the meeting a year ago when it had been agreed that an action plan would be drawn up by the CDRP to tackle the issues of high speed driving in the beach car park. The Parish Council had recently conducted a survey of residents in the beach area which had shown that more than 80% of residents had seen or heard anti social behaviour on the beach car park, although only 30% had reported incidents to the police. Comments submitted suggested that fear of retaliation and lack of action on previous reports were among the reasons for the low level of reporting.

Ms Kelly explained that police logs for a recent 3 month period showed 23 calls from St Bees but the majority of these were not related to the beach area. The issues of rowdyism around the Seacote Hotel had now been dealt with by the local police. She stressed the importance of residents reporting every incidence of disturbance as the priority for action was largely determined by the volume of reports. Reports should be made by telephone on 0845 3300 247 and could be made the following morning if necessary. Information on car registration numbers or identification of the drivers involved would be very useful. Photographs or videos would be welcomed and acted upon and the results of the recent survey would also be used as evidence of the scale of the problem. It was suggested that when reporting incidents callers ask that their call is logged and obtain a reference number.

Local residents confirmed that the problems are now occurring throughout the year and on week days as well as weekends.

Mr Magean outlined proposals for action:-

  • Seek advice on car park layout, barriers etc from a specialist security firm
  • Consider CCTV installation in the car park to act as a deterrent. This would be considered as part of a CBC review of CCTV across the borough.

Residents voiced concerns that the problem could move to the privately owned car park and suggested that the owner of the car park be involved in the discussions about the action proposed.

Cllr Millington expressed some concern that there was still no firm date for implementing measures despite the meeting a year ago and suggested that a timescale be set for a progress report. Mr Magean undertook to report back on progress with the two proposals at the December meeting. The CDRP would provide information to be included in St Bees News.

There was also some discussion about the issue of visitors parking inconsiderately on the beach estate. Some local residents suggested that removal of charges on the CBC car park would help. The recent questionnaire revealed strong opinions both for and against a residents only parking scheme. The Chairman suggested that this be considered as a separate matter on another occasion.

380.4 MINUTES OF THE MEETING HELD ON 17 JULY 2006

It was RESOLVED that the minutes of the meeting held on 17 July 2006 be accepted as a true record and signed by the Chairman.

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381.1 MATTERS ARISING FROM THE MINUTES.

(a) Allotment Water Supply

Home Housing had confirmed their agreement to the pipe being laid under their land and their legal department was drawing up the necessary documentation.

(b) Drainage problems – Station Road

The contractor had been instructed to proceed with the excavation and expected to complete the work by the end of October. The estimate for the work was £500.

(c) Flooding

A meeting was to be held on 28 September at 2.00pm with Cumbria Highways. The Chairman and Cllr Bettinson would attend on behalf of SBPC. Ian McAndrew had also been invited to attend in light of his extensive knowledge of the problem.

(d) Rights of Way

  • Moorclose – the new owners of Moorclose had confirmed their agreement in principle to grant an easement allowing vehicle access for maintenance purposes subject to conditions about frequency and prior notification. The County Council was discussing with the Planning Inspectorate whether the Inquiry could now be cancelled.
  • Green Lonning –The Planning Inspectorate had confirmed that an Inquiry would be held to consider the objection received.

(e) Fairladies Footpath and Car Park

Story Homes had confirmed that land for the footpath had been secured from its previous owner but discussions had not yet taken place with CCC about adoption of the footpath. The car park was unlikely to be ready for use before mid 2007.

(f) Emergency Planning

The arrangements for rerouting traffic in the event of the closure of the A595 had been taken up with CBC’s Emergency Planning Officer. PC Mullarky explained that lessons had been learned from the first of the recent incidents and there had been less disruption on the second occasion.

CBC Emergency Planning Officer would be discussing with his counterpart at CCC the suggestion of drawing up a local emergency plan for the Parish. This was something which CCC was keen to encourage and they would contact the Clerk in due course to progress the matter.

(g) Path Repairs – Stonehouse Garden

Cllr Clarkson had assessed the materials required and recommended the purchase of additional gravel to resurface the paths.

It was RESOLVED that the necessary materials be purchased.

381.2 CASUAL VACANCY

Two expressions of interest had been received in the vacancy. A ballot was held.

It was RESOLVED that Dr Ian Hill be co-opted to serve as Councillor until the next election.

381.3 PARISH PLAN IMPLEMENTATION

Environment

  • Cllr Turpin is working on a standard for the cleanliness and upkeep of the public toilets which could be agreed with CBC.
  • The working group set up to look at measures to tackle dog fouling will be meeting shortly. Cllr Rowlands has volunteered to replace Cllr Rance on the group.
  • A draft byelaws implementation policy and a set of draft byelaws to cover the seashore had been circulated with the agenda. It was RESOLVED that the policy and draft byelaws be approved subject to an amendment to the plan and that the Chairman liaise with the Chief Legal Officer at CBC to have the byelaws formally adopted.
  • The Environment Agency had been unable to offer help with advice on preserving the commons as wildlife areas. Discussions had taken place with the Open Spaces project but no grant had been awarded.

Highways & Byways – Cllr Millington reported on a meeting with Cumbria Highways to discuss traffic issues in St Bees. He had also arranged a meeting with PC Mullarky to discuss enforcement

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of the existing speed limits. The priority for CCC spending on traffic calming measures was largely determined by accident statistics so risk assessments would not necessarily lead to measures being put in place. An alternative approach would be to identify simple cost-effective improvements

based on best practice and good professional judgement and for SBPC to consider the possibility of offering a contribution to the costs of these measures.

It was RESOLVED that discussions continue with Cumbria Highways on possible options and that in principle SBPC would be prepared to consider joint funding of traffic calming measures.

382.1 CONSULTATION ON EXISTING TRAFFIC CALMING MEASURES

Cumbria Highways were seeking views on the effectiveness of the existing traffic calming measures in order that a report could be presented to the October meeting of the Copeland Local Committee.

It was RESOLVED that a response be sent supporting the existing measures as effective in the areas where they are located but stressing the need for measures in other parts of the village.

382.2 RIGHTS OF WAY IMPROVEMENT PLAN

A copy of the Draft Rights of Way Plan had been received for comment.

It was RESOLVED that Cllr Mayow review the document on his return.

382.3 VILLAGE IN BLOOM COMMITTEE

The minutes of the meeting of the Village in Bloom Committee held on 5 September 2006 were received.

382.4 REPORT TO COPELAND BOROUGH COUNCIL

The following items were noted for report to CBC:-

  • Some lights in the Beach car park are not working
  • The street lights on Coach Road have still not been replaced despite previous reports and CBC’s promise to carry out an inspection.
  • The metal bridge at Gutterfoot is still in need of repair.

382.5 REPORT TO CUMBRIA COUNTY COUNCIL

The following item was noted for report to CCC:-

  • The hedge overhanging the road on Abbey Road is still causing problems for traffic.

382.6 PLANNING

(a) New Applications

The Planning Advisory Committee reported on new applications since the last meeting.

  • 4/06/2497/0F1 2 Holehouse Cottages, Moor Row – detached garage

It was noted that this development had now been approved by CBC.

  • 4/06/2524/0F1 Geoffrey Schofield Laboratories, Westlakes Science Park – Additional car park and ancillary development

It was noted that this development had now been approved by CBC.

  • 4/06/2523/0A1 Geoffrey Schofield Laboratories, Westlakes Science Park - Non-illuminated sign

It was noted that this application had now been approved by CBC.

  • Tree Works, Khandallah House –

A copy of Richard Mellor’s report on this application had been received. It was noted that he supported the application and had recommended replanting with 2 native broadleaved trees.

  • 4/06/2540/0F1 Fleatham Farm – Amended plans for conversion of the farmhouse to 2 dwellings and conversion of barns and byres to 5 dwellings

In view of the deadline for responses, a letter had been sent to CBC giving provisional comments based on the Planning Advisory Committee’s recommendation. The plan to develop the farmhouse and empty buildings was generally welcomed but there were concerns about the

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new access road being so close to a narrow bend. There was also some concern about surface water draining onto the road and adding to the flooding problems.

It was RESOLVED to endorse the provisional comments already sent to CBC.

  • 4/06/2541/0F1 Land adjacent to Fleatham Farm – Amended plans for 2 detached dwellings

Provisional comments had been sent to CBC, raising strong objections to this application on the grounds that it would not be in keeping with the conservation area, would create a row of

houses behind the existing properties and would provide executive- style houses of which there was already an adequate supply in the village.

It was RESOLVED to endorse the objections already sent to CBC.

  • 4/06/2573/TPO Tree Works, St Bees Priory

It was RESOLVED that there were no objections to this application.

  • 4/06/2594/TPO Tree Works, Croft House

It was RESOLVED that there were no objections to the proposal to reduce the height of the leylandii.

  • 4/06/2598/TPO Tree Works, Garage site at Finkle St/The Crofts

It was RESOLVED that there were no objections to the application to trim back the small trees in order to rebuild the garage.

  • 4/06/ /TPO Fleatham House, Application to fell/trim 20 trees

This was the most recent in a series of applications for tree works at Fleatham House and it was unclear whether all the proposed work is new or carried forward from previous applications.

It was RESOLVED to seek a report from CBC detailing what work has been approved to date and what replanting has been done. The clerk would clarify the deadline for comment on this application.

(b) Planning Decisions

  • Fleatham House – It was noted that the application for 4 new detached dwellings had been refused by CBC.
  • Eaglesfield – It was noted that this application had been refused by CBC as the concerns of the Highways authority had not been satisfactorily addressed by the applicant..

383.1. FINANCE

(a) Payments

It was RESOLVED that the following accounts be approved for payment:-

  • Cheque no 001198 Robin Hood Sawmill – finger posts £76.37
  • Cheque no 001199 Audit Commission – audit fee 2005/6 £141.00
  • Cheque no 001200 Playsafety Ltd – inspection of play equipment £74.03
  • Cheque no 001201 AKCS – battery for lap-top computer £121.73
  • Cheque no 001202 J Donaldson -Sept salary (£269.73)and travel expenses (£7.62) £277.35

It was reported that the following payments had been made since the last meeting within the expenditure limits previously authorised:-

  • Cheque no 001193 M Clarkson – reimbursement for purchase of gravel £16.70
  • Cheque no 001194 G Goodfellow – materials/equipment Beach Rd footpath £450
  • Cheque no 001195 J Donaldson- August salary £269.73
  • Cheque no 001196 CBC – payment for Station car park 2006/7 £2000.00
  • Cheque no 001197 Arrow Valves Ltd – standpipe/enclosure allotment water supply £470.

It was reported that the following payment had been authorised by the Village in Bloom Committee:-

  • Cheque no 001192 Ms D Robinson – reimbursement for purchase of plants ££29.97

383.2CORRESPONDENCE
(a)Letter received from Mr K Ross concerning the caravan park site conditions and traffic problems associated with the caravan park. The letter also expressed concern about delays in completing

 

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repair work to the surface outside the beach café. The latter issue was the responsibility of CBC but following requests from the Parish Council some temporary repair work had now been done.

The Chairman and Cllr Haile confirmed that all the issues relating to site licence conditions had been addressed at the meeting on site with CBC Planning Officers. Capita had agreed to replace the missing road sign.

It was RESOLVED that a letter be sent to Mr Ross confirming the information provided at the meeting.

(b) Report received from ROSPA following the annual inspection of play equipment. Cllr Haile to review the report and arrange for a blacksmith to carry out any repair work required.

(c) Letter received from Pre-school Group seeking an update on repairs to the Pinfold. It was reported by Cllr Haile that a contractor had been found and it was hoped that the work would be done shortly. The Clerk to reply.

(d) Letter received from St Bees Priory PCC seeking a donation towards the cost of producing the parish magazine. It was RESOLVED that a donation of £402.60 be made (equivalent to the costs of 2 issues).

(e) Letter received from Digital UK on arrangements for the digital switchover. A public meeting would be held in Whitehaven on 21 September.

(f) Notice received of CALC AGM to be held on 8 November in Kendal.

(g) Notice received of public meetings organised by West Cumbria Strategic Forum to discuss the impacts of decommissioning on West Cumbria.

(h) Copy of the Derwent, West Cumbria and Duddon Catchment Abstraction Management Strategy received for comment.

INFORMATION ONLY

Hospice at Home Annual Report 2006

Local Transport Plan 2001-6 Delivery Report

Fieldwork – September 2006

CALC Circular July/August and September 2006 + training programme for autumn/winter

FLAG Newsletter July 2006

Overhead Wires Project Newsletter Summer 2006

Local Policing Strategy Summary – West Cumbria

Neighbourhood Forum Meeting 3 October at 7.30pm –consultation on secondary school organisation

384.1 ANY OTHER BUSINESS

(a) It was reported that following the article in St Bees News one volunteer had offered their help with footpath surveys and another had expressed interest in the proposed tree warden scheme.

(b) There had been several reports of problems with rights of way following the recent article about the Parish Paths Partnership with CCC. Cllr Mayow would be investigating what action is required.

(c) Cllr Bettinson reported that volunteers were needed to help with the Priory Paddock. He recommended the purchase of a pair of waders for work in the pond and it was agreed to proceed with the purchase (£49.99 +£5 p&p) from the Parks and Paths budget for 2006/7.

384.2 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 16 October 2006 at 7.00pm in the Village Hall to be followed by a training session on planning matters at 8.00pm.