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Minutes for July 2007

Draft Minutes of the Meeting of St Bees Parish Council held on Monday 16 July 2007

in the Village Hall, Finkle Street, St. Bees

PRESENT: Cllr P Smith (Chairman), M Clarkson, J Haile, I Hill, F Kennedy, R Mayow, D Sim,

V Turpin and the Clerk.

In Attendance: Rev Lars Nowen (for agenda item 3)

106/07 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs D Millington, J Rowlands, C Robson and H Wilson

107/07 DECLARATIONS OF INTEREST

Cllr Haile declared a personal interest in planning application ref 4/07/2364/0F1 (agenda item 12a).

108/07 YOUTH ACTIVITIES - FUTURE PLANS

The Chairman welcomed Rev Nowen to the meeting for discussion of this item and explained the background to the Action Plan which formed part of the Parish Plan. Since the Plan was developed the Youth Committee had ceased to exist and the monthly discos were no longer taking place. Cllr Kennedy, who had taken over as lead Councillor for youth matters, drew attention to the lack of information about activities that were currently available and agreed to collate and publicise this information.

Rev Nowen said that he had spoken to some young people in the village who felt that organisations such as scouts and guides did not provide the type of activity they were seeking. Their interests included activities such as biking and they would like to see an off-road area provided which they could use. Rev Nowen offered to help with investigating the feasibility of a project of this sort.

It was generally agreed that an off-road area would help to reduce the nuisance currently experienced by local residents. Various suggestions were made for taking forward the proposal. It was agreed that Cllr Kennedy/Rev Nowen would initially discuss the idea with representatives of the Adams Recreation Ground Committee and that the Clerk would obtain information from Seascale PC about the costs and insurance implications of a similar scheme in their village.

109/07 MINUTES OF THE MEETING HELD ON 4 JUNE 2007

It was RESOLVED that the minutes of the meeting held on 4 June 2007 be accepted as a true record and signed by the Chairman.

110/07 MATTERS ARISING FROM THE MINUTES

(a) Future Structure of Local Government

Since the deadline for consultation CCC had circulated a further document giving further details of their unitary proposal. A decision is expected from central government at the end of July.

(b) Allotments

A letter was sent to all tenants following the last meeting and 2 tenants had given up their plots. These plots had now been offered to new tenants. United Utilities would be connecting the water supply shortly.

(c) Outstanding CBC Issues

The lights at the beach car park have been repaired. Problems with delays in actioning the repairs had been taken up with CBC and a letter of apology had been received. Duncan Fyfe of CBC had reported that his budget was not sufficient to carry out work on Gutterfoot bridge at the moment.

It was RESOLVED to press CBC to close off the bridge as a short term measure for safety reasons and to consider dismantling the bridge in the longer term as it is no longer required.

(d) Premises Licence – Fairladies Barn

The application was considered by the Licensing Panel on 4 July and was granted but with conditions on the frequency of outdoor music events and restrictions on times to minimise nuisance to neighbouring properties.

111/07 NEW CODE OF CONDUCT

The Chairman and Clerk had attended a training session on the new Code and the Chairman outlined the key differences from the existing Code.

It was RESOLVED that:-

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(i) St Bees Parish Council adopts the model code of conduct contained in Statutory Instrument No. 1159(2007), as it applies to Parish/Town Councils, with the addition of paragraph 12(2) (a copy of which is attached) as the code of conduct which is expected of members and co-opted members of the authority in place of the existing code of conduct with effect from 17 July 2007.

(ii)The Council adopt the ten General Principles as a non-enforceable annexure to the Code to remind members and the public of the principles underlying the Code.

(iii) Members of the Council renew their registration of interests in the light of the new Code and the Monitoring officer be notified accordingly within 28 days of the adoption of the Code.

(iv) The Clerk be authorised to arrange publication of a notice of the adoption of the Model Code of Conduct in the Whitehaven News as part of a composite advertisement by the Cumbria Association of Local Councils.

112/07 SECURITY MEASURES – BEACH CAR PARK

The Chairman reported on the outcome of a meeting with Toni Magean of CBC following the conclusion of the tendering exercise for CCTV cameras in the Borough.

It was RESOLVED that a letter be sent to CBC Chief Executive expressing disappointment that the proposals were more limited than had been hoped and pressing for physical alterations to break up the large open area and make it less attractive for high speed driving.

113/07 VACANCY FOR A PARISH COUNCILLOR

The vacancy for the Rottington ward had been advertised on the noticeboards. One expression of interest had been received.

It was RESOLVED that Grant Gilmour be co-opted as a Parish Councillor to serve until the next election.

114/07 CALC ROADSHOW

The Clerk reported on the Roadshow event on 25 June. The consensus of opinion was that SBPC was generally performing its functions efficiently and effectively but a number of action points had been identified.

It was RESOLVED that copies of the agenda be routinely sent to the local press and the Ward Borough and County Councillors be invited to attend meetings on a six monthly basis. The Clerk would identify suitable slots in the meetings calendar.

115/07 REPORT TO COPELAND BOROUGH COUNCIL

There were no items for report to CBC.

116/07 REPORT TO CUMBRIA COUNTY COUNCIL

The following items were noted for report to CCC:-

       

    • The surface of a section of the B5345 to the north of the village is in need of repair.
    • Residents are driving over the pavement onto the road on Richmond Crescent where a fence has been removed. This is causing a danger for road users.
    • The sign to the caravan park has still not been replaced, although Capita has contacted the Clerk to say a sign is being ordered.
    • The Rottington sign has not yet been replaced
    • The hedge on Abbey Rd has still not been trimmed, apparently because of nesting birds.
    • There is still only one 20mph sign in place at the northern entrance to the village on the

B5345.

117/07 PARISH PATHS PARTNERSHIP

Cllr Mayow reported on progress with identifying work to be carried out in the coming year. One new volunteer had come forward to help with survey work.

It was RESOLVED that Cllr Mayow and the Clerk submit details of the work proposed to CCC.

118/07 PLANNING

(a)New Applications

  • Ref 4/07/2356/0C1 Conservation Area Consent for new dwelling, 116A Main St

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It was RESOLVED that there was no objection to this application.

     

  • Ref 4/07/2364/0F1 Conversion of part of field to provide parking area for 5 dwellings,

Abbey Road.

(Having declared an interest in this application Cllr Haile took no part in the

discussion of this item)

It was RESOLVED that there was no objection to this application.

     

  • Ref 4/07/2148/0F1 Amended plan for extension, 1 Firth Drive

It was RESOLVED that there was no objection to this application.

     

  • Ref 4/07/2370/0F1 Remove and rebuild 2 storey extension to rear and re-roof,

51 Main Street

It was RESOLVED that there was no objection to this application.

     

  • Ref 4/07/2367/0F1 Detached dwelling, Land adjacent to Fleatham Farmhouse

It was RESOLVED that there was no objection to this application.

     

  • Ref 4/07/2411/0F1 Erection of conservatory, Rear of 123 Main Street

It was RESOLVED that there were no objections to this application.

     

  • Ref 4/07/2415/ 0F1 Installation of 5m tower extension with antennae and 1 ground-

based antenna, Ivy Hill Bank Top

It was RESOLVED that there were no objections to this application,

     

  • Ref 4/07/2444/0R1 Single bungalow, Linethwaite Hall

It was RESOLVED that there were no objections to this application.

     

  • Highways Consultation- Waiting Restrictions, Fairladies

Plans for a traffic island and associated double yellow lines at the entrance to the Fairladies estate were considered.

It was RESOLVED that a response be sent questioning the need for, and the likely effectiveness of, the proposed traffic island and objecting to the proliferation of signs and markings which will have a detrimental effect on the appearance of the entrance to the village.

(b) Applications approved/refused

The following decisions of CBC Planning Panel were noted:

Fairladies- Revised plan for apartments and public car park – refused

Loughrigg Farm- Removal and replacement of existing building – approved

Banna Court, Westlakes Science Park- installation of air conditioning units - approved

Bega House, Lonsdale Terrace- internal alterations to WC/shower area – approved

119/07 FINANCE

(a) Finance Committee Report

The Chairman reported on the meeting of the Committee held on 10 July and presented revised terms of reference for approval.

It was RESOLVED that the name of the Committee be changed to Finance and Risk Management Committee and that the terms of reference be approved subject to a minor amendment to the wording of the Membership section.

(b) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:-

     

  • Cheque no 001255 J Donaldson Clerk’s salary July 2007 £269.73 and travel £20.67

Total £290.40

     

  • Cheque no 001256 C Crayston – Installation of water pipe £587.50

     

  • Cheque no 001257 St Bees Garden Society – donation £150.00
  • Cheque no 001258 Open Spaces Society – subscription 2007/8 £30.00
  • Cheque no 001259 I McAndrew – hosting of web-site £70.00

Payments made since last meeting to report:

     

  • Cheque no 001251Grafix Signmakers – war memorial plaque £182.13 (previously approved)
  • Cheque no 001252 E Smith – reimbursement for payment for planters £80.00 (approved by Village in Bloom Committee)

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  • Cheque no 001253 Blomfields – filling of planters and baskets £777.03 (approved by Village in Bloom Committee)
  • Cheque no 001254 United Utilities Networks – connection of water supply £525.22 (within the sum agreed at last meeting)

(c) Audit 2006/7

The Audit Commission have completed the external audit and given an unqualified opinion. They have drawn attention to two matters not affecting their opinion – the requirement for the Council to satisfy itself that income tax and NI are deducted from salaries and also the level of cover provided by the fidelity insurance.

It was RESOLVED that no further action was required in respect of deductions from salaries as returns are made routinely to HM Revenue & Customs and that the Clerk obtain information on increasing fidelity insurance cover.

120/07 CORRESPONDENCE

(a) Letter received from CBC seeking endorsement of the Parish Charter. It was RESOLVED that the Council sign up to the Charter.

(b) Letter received from CBC enclosing a copy of the West Cumbria Masterplan Executive Summary. It was noted that the plan identified St Bees as an area for ‘aspirational’ housing development. Cllr Sim would review the document and recommend any action required.

(c) Invitation received from CBC inviting bids for funding from the Cumbria Rural Infrastructure Programme. Noted.

(d) Letter from CBC about the timescale for consultation with parishes on spending priorities. Noted.

(e) Letter received from VAC about the new grant programme to help with implementation of Parish Plans.

(f) Report received from British Nuclear Group on the results of recent beach monitoring trials. It was noted that the Health Protection Agency had decided no precautions were necessary.

(g) Correspondence received from Ian McAndrew seeking financial assistance with the costs of resiting the weather station. It was agreed that further information be sought and that the matter be considered at the next meeting.

(h) Agenda received for the meeting of the Six Parishes Committee on 24 July. Noted.

.

INFORMATION ONLY

Road closure B5345 Wilson Pitt Junction to U4034 for approx 3 days 3-20 July

Highways Agency- Planned Roadworks in NW June-August 2007

Open Spaces Society Annual report & Accounts 2006

Details of Cumbria Waste Prevention Fund

Cumbria Rights of way Improvement Plan

CBC Corporate Plan Executive summary

Countryside Voice – Summer 2007

121/07ANY OTHER BUSINESS

(a) Another application had been received to use the boat park. It was suggested that a formal agreement be drawn up covering conditions of use. Cllr Sim agreed to prepare a draft. One of the users of the boat park had offered to undertake work to repair the launching ramp if SBPC provided the materials. It was agreed that the volunteer be asked to cost the materials required and that the work be authorised within a budget of £100.

(b) It was reported that the Coast to Coast sign which had recently been refurbished was again in poor condition.

.

122/07 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 17 September 2007 at 7.30pm.