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Minutes for February 2008

Draft Minutes of the Meeting of St Bees Parish Council held on Monday 18 February 2008

at 7.30pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), P Argyle, N Bettinson, J Haile, I Hill, F Kennedy,

A King, R Mayow, D Millington, C Robson, J Rowlands, D Sim, V Turpin and the Clerk

18/08 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr G Gilmour

19/08 DECLARATIONS OF INTEREST

Cllr Turpin declared an interest in agenda item 14(b)Donations as a member of the Village Hall Committee and Cllr Bettinson declared an interest in agenda item 13(a) Change of use application for 24 Main Street as a near neighbour of the property.

20/08 CHAIRMAN’S OPENING REMARKS

The Chairman welcomed Cllrs Argyle and King who were attending their first meeting since being co-opted to the Council. Both had signed a Declaration of Acceptance of Office witnessed by the Clerk.

21/08 MINUTES OF THE MEETING HELD ON 21 JANUARY 2008

It was RESOLVED that the minutes of the meeting held on 21 January 2008 be accepted as a true record and signed by the Chairman.

22/08 MATTERS ARISING FROM THE MINUTES

(a) Quality Parish Status

The Clerk and Chairman would be meeting a representative of CALC on 21 February for an informal discussion about the application process for Quality Council status.

(b) Other Items from the Action List

Moorclose – The owners of Moorclose had agreed the terms of the licence to allow the Council to have vehicle access to the common for maintenance purposes. Cumbria County Council had approached the Planning Inspectorate to see if agreement could be reached on designation as a public footpath without the need for an Inquiry.

It was RESOLVED that the Chairman and Vice-Chairman be authorised to sign the licence agreement on behalf of the Council.

23/08 CONSULTATION –‘GREATER INFLUENCE FOR LOCAL COUNCILS’

A consultation document had been received from CALC seeking views on future patterns of working with principal authorities. A conference is to take place at Newton Rigg on 29 March to discuss whether partnership working between local councils is the best way forward.

It was RESOLVED that the Chairman attend the conference on behalf of the Council.

24/08 ANTI-SOCIAL BEHAVIOUR

(a) CCTV – Beach Car Park

CBC had confirmed that the camera would be installed by the end of the month and requested that the Council make a contribution to the annual maintenance costs. Some concern was expressed about the suitability of the proposed location for the camera.

It was RESOLVED that a contribution of £150 be made for one year in the first instance, after which the effectiveness of the scheme would be evaluated, and that concerns about the siting of the camera be raised with CBC.

(b) Finkle Street Area

It was reported that there had been problems associated with young people attending a function at the Village Hall. Cllr Turpin explained that the Village Hall Management Committee was aware of the problem and had decided not to accept any further bookings for parties for under 21s. Cllr Kennedy, as Lead Councillor for youth issues, would discuss the problems associated with lack of youth facilities with Rev Nowen.

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(c) Police Report

The police report for January 2008 was received. It was noted that action had been taken following a series of incidents involving damage around Station Garage.

25/08 CLERK’S TERMS AND CONDITIONS OF EMPLOYMENT

The Chairman reported on the review of the Clerk’s hours and salary and the changes needed to bring the contract of employment into line with the model contract recommended by NALC.

It was RESOLVED that:

     

  • The contract of employment be modified to provide an annual pay review
  • One point on the scale be awarded for successful completion of the CiLCA qualification
  • One point on the scale be awarded for satisfactory performance over the last year
  • Hours of work to be increased from 31 to 40 hours per month
  • Terms and conditions and hours worked be reviewed on an annual basis
  • Objectives for the coming year be drafted by the Chairman for approval by the Council
  • The changes to the contract to be effective from 1 January 2008.

26/08 REVIEW OF STANDING ORDERS

The existing Standing Orders had been reviewed in the light of changes introduced by the new Code of Conduct and current good practice guidelines. The proposed amendments had been circulated.

It was RESOLVED that the amendments be approved subject to revised wording of para 134 to allow the Chairman discretion to determine the duration of the Public Participation session in the light of the business to be transacted at each meeting and amendment of para 136 to read Mr/Madam Chairman.

27/08 STATION CAR PARK

A decision was required on whether to continue the arrangement with CBC for the use of the Station Car Park for a further year.

It was RESOLVED to continue the arrangement for 2008/9 at a cost of £2128.

28/08 REPORT TO COPELAND BOROUGH COUNCIL

There were no maters requiring the Council’s attention.

29/08 REPORT TO CUMBRIA COUNTY COUNCIL

There were no matters requiring the Council’s attention.

30/08 PLANNING

(a) New Applications

The Planning Advisory Committee reported on the following applications which had been received for comment:

     

  • 4/08/2020/0F1 Conversion of part of farm building to essential worker dwelling, Tarnflatt Farm, Sandwith

It was RESOLVED that there were no objections to this application.

     

  • 4/08/2035 Resubmission of approved scheme for extension, Bank How, Seamill Lane

It was RESOLVED that there were no objections to this application.

     

  • 4/08/2054/0F1 Change of use to gift shop/florist and licensed café/bistro, 24 Main Street

It was RESOLVED that there were no objections to the change of use but the Council would wish to be consulted on the licence application.

(Cllr Mayow joined the meeting at this point)

     

  • 4/07/2728/0F1 Three detached dwellings, Fleatham House, St Bees

The plans discussed at the last meeting had now been amended by deleting plot no1. It was noted that the applicant had offered to enter into a section 106 agreement if required. Cllr Norman Clarkson had provided a copy of his letter of objection to the Panel Panel and it was noted that he was requesting a further site visit in light of the amendment to the plans. The application was due to be considered by the Planning Panel on 5 March.

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It was RESOLVED that a letter be sent to CBC expressing the Council’s continuing strong objections to the proposed development on the following grounds :-

     

  • the site is within the conservation area and the development would not enhance the character or appearance of the area in any way.
  • the development would cause loss or damage to the trees which form the only wooded area of its type in St Bees
  • the drainage system in the village is unable to cope with the demands of any additional development.

It was further RESOLVED to support Cllr Clarkson’s request for a further site visit by the Planning Panel.

(b) Applications approved/refused

There were no approvals/refusals to report.

31/08 FINANCE & ACCOUNTS

(a) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:-

     

  • Cheque no 001304 J Donaldson – reimbursement for renewal of anti-virus software licence £26.99

     

  • Cheque no 001305 Streetmaster - seat and plaque £912.00 + £159.60 VAT Total £1071.60
  • Cheque no 001306 J Donaldson –February Salary £276.40 + postage £4.36 Total £280.76

Payments to report since last meeting (approved by Village in Bloom Committee):

     

  • Cheque no 001303 D Robinson – reimbursement for purchase of plants £130.33

(b) Donations

A request had been received from the Village Hall Committee for a donation towards the cost of purchasing new tables for the Hall. The cost was estimated to be approx £70 per table for 12 tables.

It was RESOLVED that the tables be purchased and donated to the Village Hall Committee.

32/08 CORRESPONDENCE

(a) A letter had been received from the Audit Commission proposing the appointment of BDO Stoy Hayward LLP as External Auditor for the coming year. It was agreed that there was no objection.

(b) A consultation document had been received from CCC on plans to replace six residential care homes in the County with dual registered homes. Noted.

(c) Agenda received for the annual meeting of CBC with Parish Councils to be held on 10 March. It was agreed the Clerk would attend on behalf of the Council.

(d) Correspondence received from M Clarkson on a number of issues. It was agreed that the Clerk would follow up the repair items and provide an update with progress on the CCTV system. The letter also referred to speeding problems associated with drivers using the village as a route to and from Sellafield. It was noted that the police had agreed to do some speed checks but only traffic calming measures would provide a long term solution. It was suggested that the withdrawal of the

Assisted Travel Scheme by Sellafield Ltd would worsen the problem as it would lead to increased use of private cars.

It was RESOLVED that a letter be sent to Sellafield Ltd requesting that they consider the impact on local communities and on support for the public transport system which a withdrawal of the Assisted Travel Scheme would cause.

INFORMATION ONLY

CALC Circular February 2008

Notice of Neighbourhood Forum meeting in Egremont on Tues 26 February

Notice of Whitehaven Police Area Community Liaison Meeting on 11 March at Thornhill

Schedule of pot-hole repairs – Cumbria Highways

33/08 ANY OTHER BUSINESS

(a) It has been rumoured that Home Housing is considering leasing land which had been reserved for a possible pedestrian access from the Seacroft estate to the station car park. The Clerk is writing to Home Housing to clarify the position.

(b) Work on the wooden bridge over Pow Beck has been completed. Work on the improvements to the surface of the path will be done by volunteers under the Parish Paths Initiative. The Clerk will

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arrange for a request for volunteers to be included in the next edition of St Bees News.

(c) The booklet for the new walk, St Bega’s Way, is to be launched in Bassenthwaite on 10 March.

(d) It was reported that work was underway on the Fleatham Farm development.

34/08 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 17 March 2008 at 7.30pm in the Village Hall and the Annual Parish Meeting be held on Monday 21 April at 7.00pm.