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Minutes for January 2008

Draft Minutes of the Meeting of St Bees Parish Council held on Monday 21 January 2008

at 7.00pm in the Village Hall

PRESENT: Cllr P Smith (in the Chair), N Bettinson, I Hill, F Kennedy, R Mayow, D Millington, C Robson, D Sim, V Turpin and the Clerk.

IN ATTENDANCE: Mr K Melville, Cumbria Highways for agenda item 4

1/08 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs G Gilmour, J Haile and J Rowlands.

2/08 DECLARATIONS OF INTEREST

No declarations of interest were received in respect of any items on the agenda.

3/08 MINUTES OF THE MEETING HELD ON 17 DECEMBER 2007

It was RESOLVED that the minutes of the meeting held on 17 December 2007 be accepted as a true record and signed by the Chairman.

4/08 MATTERS ARISING FROM THE MINUTES

(a) Retirement Gift

Correspondence had been received from Harold Wilson thanking the Council for their offer of a meal to mark his retirement but asking that a donation be made instead to the Lifeboat Appeal.

It was RESOLVED that a donation of £50 be made to the St Bees Lifeboat Appeal.

(b) Crime & Anti-Social Behaviour

Details of reports to the police in December were noted. It was reported that there had been further problems at Priory Paddock recently when diesel was thrown into the pond.

(c) History Group

The Clerk reported that the minutes from 2002 recorded only that the History Group had been formed and that the Council had agreed to provide financial support.

5/08 CONSULTATION –‘CLOSER TO HOME’

Cllr Hill had prepared a revised response to the consultation document issued by Cumbria Primary Care Trust which had been previously circulated. The Chairman thanked Cllr Hill for producing such a comprehensive document.

It was RESOLVED that the response be approved and forwarded to the Primary Care Trust and that a spokesman from the Trust be invited to attend a local meeting to respond to the questions raised. It was further RESOLVED that the response to the consultation be circulated to the MP, ward councillors and local press and that Cllr Hill be nominated to speak for the Council if further comment was required.

6/08 FAIRLADIES CAR PARK AND FOOTPATH

A copy of a letter received from Story Homes about the adoption of the footpath had been circulated together with a draft reply suggesting a meeting with Story Homes. Cllr Southward had stated that there was no indication that the County Council would change its decision not to adopt the footpath.

It was RESOLVED that the draft response be approved and that the Chairman represent the Council in discussions with Story Homes.

7/08 QUALITY PARISH STATUS

The Council had agreed in principle in 2005 to consider an application for Quality Parish status in due course. As the Clerk had achieved the Cilca qualification, the Council was now in a position to consider making a formal application.

It was RESOLVED that an application be made for Quality Parish status.

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8/08 CO-OPTION OF COUNCILLOR

The two vacancies on the Council had been advertised for several weeks. Two expressions of interest had been received. A third person had expressed a longer term interest in the work of the Council.

It was RESOLVED that Pamela Argyle and Andrew King be co-opted to serve until the next election.

9/08 FLOODING

The Chairman thanked Karl Melville of Cumbria Highways for coming to speak to the Council.

Mr Melville explained the results of the recent drainage survey which had been carried out to investigate the cause of the flooding over the last two years. It had not been possible to survey the whole of the system because of lack of access points but it was clear that the system was very old and dated from a time when the village was much smaller. Over time the village had grown in size and the drainage system did not have the capacity to deal with the demands now placed on it. It was anticipated that work would be undertaken in the next financial year to deal with the hydraulic restriction in the lower part of the main street which was deemed to be the most urgent. More access points were needed and this would be done as and when the budget permitted.

The whole system had been cleaned out since the flooding problems and this seemed to have helped, at least in the short term, and the field at the top of Outrigg had been put back to grass. The gulleys are to be numbered so that it will be easier to report and deal with specific problems and Mr Melville undertook to send a numbered plan to the Council in due course. Mr Melville provided plans of the drainage system for future reference and asked that any amendments be passed to him. It was suggested to Mr Melville that there may be an old culvert near the top of Outrigg which might be of use in helping the drainage in this area.

The impact of possible future developments in the village was discussed. It was agreed that the Clerk would write to Mr Melville to seek a written view on the likely effect of new developments on the drainage system.

10/08 REPORT OF MEETING BETWEEN COPELAND BOROUGH COUNCIL AND PARISHES

The Clerk reported on the meeting between CBC and Parish Councils held on 6 December in Seascale. It was noted that CBC were to consult with Parish Councils early in 2008 on future ways of working with Parishes. A Parish Lengthsman scheme was to be introduced in a group of parishes centred on Cleator Moor in the next financial year. The Clerk would investigate how the scheme was to be funded.

11/08 REPORT TO COPELAND BOROUGH COUNCIL

The purpose of this agenda item was discussed.

It was RESOLVED that in future only items requiring the Council’s attention would be raised during the meeting, with routine maintenance items being reported directly to CBC or to the Clerk outside the meeting. A proforma would be circulated to councillors to facilitate reports to the Clerk.

12/08 REPORT TO CUMBRIA COUNTY COUNCIL

The purpose of this agenda item was discussed.

It was RESOLVED that in future only items requiring the Council’s attention would be raised during the meeting, with routine maintenance items being reported directly to CBC or to the Clerk outside the meeting. A proforma would be circulated to councillors to facilitate reports to the Clerk.

13/08 PLANNING

(a) New Applications

The Planning Advisory Committee reported on the following application had been received for comment:

     

  • 4/07/2728/0F1 Four detached dwellings, Fleatham House, St Bees

It was RESOLVED that a letter be sent to CBC objecting to the proposed development on the following grounds :-

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  • the site is within the conservation area and the development would involve loss or damage to the trees and would not enhance the character or appearance of the area
  • the drainage system in the village is unable to cope with the demands of any additional development

It was further RESOLVED that Cllr Kennedy represent the Council at the site visit on Wednesday 23 January.

(b) Applications approved/refused

The following applications had been approved by Copeland Borough Council:

     

  • 4/07/2664/001 Outline application for new dwelling , Outriggs, Outrigg, St Bees
  • 4/07/2704/0F1 Two bedroom bungalow for agricultural worker, Fairladies Farm, Outrigg
  • 4/07/2732/0F1 Conservatory extension, 6 Fairladies, St Bees

The following application had been refused by Copeland Borough Council:

     

  • 4/072657/0F1 New dwelling, Plot 2, Blythe Place Gardens, Seamill Lane, St Bees

(c) Birkhams Quarry Footpath Diversion

The Chairman reported on the site visit which had taken place to see the route of the proposed diversion of the public footpath. There had been a number of objections and it seemed likely that there would be further consideration of the possible options before a decision was made.

14/08 FINANCE & ACCOUNTS

(a) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:-

     

  • Cheque no 001296 St Bees Enterprises – photocopying £45.05 + VAT Total £52.93

     

  • Cheque no 001297 CPRE – subscription 2008 £28.00
  • Cheque no 001298 Viking Direct – stationery £75.43 + VAT Total £88.63
  • Cheque no 001299 J Donaldson – January Salary + backdated pay award & training hours £389.93 + postage £3.92 Total £393.85

     

  • Cheque no 001300 Furness Supply – Tools £142.04 + VAT Total £166.90
  • Cheque no 001301 P Preston – Electricity for Christmas Tree £25.00

15/08 CORRESPONDENCE

(a) An invitation had been received from St Bees History Group for councillors to attend a public meeting on Monday 28 January at 7.30pm to discuss the joint project with Hadrian’s Wall Heritage.

(b) A letter had been received from VAC seeking information on progress with implementation of the Parish Plan. The Chairman would provide the information requested.

(c) A letter had been received from the Department of Communities and Local Government enclosing a consultation paper on putting into effect orders and regulations to provide a more locally-based ethical regime for the conduct of local councillors in England. Cllr Sim agreed to review the paper.

(d) A letter had been received from CBC confirming that the Statement of Licensing Policy has been approved and can be found on their web-site and in public libraries.

(e) Details had been received of a course to be run by CALC, ‘Effective Local Councils’. Noted

INFORMATION ONLY

Future Generation – A Strategy for Sustainable Communities in West Cumbria 2007 – 2027

16/08 ANY OTHER BUSINESS

(a) The gate from the Dandy Walk to Abbey Road had been damaged. The Clerk had contacted CCC, and their agents, Capita, had contacted St Bees School to ask them to organise the repair with CCC meeting a proportion of the cost.

(b) CCC is chasing up the work due to take place on the wooden bridge over Pow Beck.

(c) Arrangements were being made to transfer the official copies of the minutes for 2003, 2004 and 2005 to the Records Office in Whitehaven.

(d) It was reported that there was a proposal to promote a new walk – St Bega’s Way – running from Bassenthwaite to St Bees. The route would use existing footpaths.

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17/08 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 18 February 2008 at 7.30pm in the Village Hall.