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Minutes for July 2008

Draft Minutes of the Meeting of St Bees Parish Council held on Monday 21 July 2008

at 7.30pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), P Argyle, N Bettinson, G Gilmour, I Hill, F Kennedy,

A King, V Turpin and the Clerk

114/08 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs J Haile, R Mayow, D Millington, C Robson,

J Rowlands, D Sim

115/08 DECLARATIONS OF INTEREST

No councillors declared a personal interest in any matters on the agenda.

116/08 MINUTES OF THE MEETING HELD ON 16 JUNE 2008

It was RESOLVED that the minutes of the meeting held on 16 June 2008 be accepted as a true record and signed by the Chairman.

117/08 MATTERS ARISING FROM THE MINUTES

(a) Emergency Planning

Cllr Hill reported on his review of the guidance on emergency planning at the parish level.

It was RESOLVED to seek information from the district and county councils on the scope of their emergency plans rather than develop a separate parish plan.

(b) Rights of Way

     

  • Moorclose – A copy of the proposed Order had been received, together with the notice which would appear in the local press. The Clerk was seeking confirmation from the Council’s solicitor that the licence agreement for vehicle access had been signed by all parties.
  • Wood Lane – Forms had been received to allow evidence to be submitted to amend the Definitive Map. Cllr Bettinson was checking what maps were held by the local Records Office which might support the case. Cllr Argyle would check what maps could be obtained from CBC.
  • Pitman’s Trod – Capita has inspected the site and will be liaising with the landowner when he returns from holiday.

(c) Other Items from the Action List

     

  • Traffic sign at Lovers Lonning – Cumbria Highways had accepted the need for a sign close to the bridleway but have no funds at present. The Clerk will investigate the likely cost.
  • Land Registration – The Land Registry had been very helpful with the process of registering land held by the Parish Council. The only land for which deeds are not available is the Pinfold. It may still be possible to register ownership of this land but a statutory declaration would be required.
  • Repairs to Lifeboat Ramp- CBC had postponed the repairs to the ramp until after the summer to allow the RNLI to carry out tests to ensure that it will be suitable for the new lifeboat.
  • Grasscutting – The Council’s insurers had confirmed that labour-only contractors are covered by the Council’s policy. However, St Bees School are no longer able to allow use of their tractor to transport equipment and as a result Mr Hammell is not willing to cover the outlying areas. It was RESOLVED that an alternative contractor be sought to deal with these locations.
  • Allotment Water Supply – The problem of the disputed water bill had still not been resolved. A further bill had been received based on an estimated reading and United Utilities had threatened court action. The Clerk had contacted United Utilities and the account was on hold for the moment. In the meantime the Clerk was raising the matter as a formal complaint in accordance with the company’s complaints procedure.

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  • Play Area – CBC had confirmed that the new swings were now available and would be installed in the next few days. It was agreed that some publicity be organised when the work was complete.
  • Information Board – The working group had met and arranged for a suitable plan to be produced. A further meeting was scheduled for the end of the month.
  • Beach Clean – Andi MacKay had reported that she was in discussion with the Probation Service about regular beach cleans. She was also in touch with CBC about fund-raising and free parking for volunteers involved in beach cleaning.
  • Obstruction of pavement – It was noted that there had been some improvement in the situation since the last meeting. The situation would be kept under review.
  • Resiting of millstone – A possible contractor had been identified. Cllr Turpin would liaise with the contractor and seek an estimate for the work.

118/08 COMPLAINTS PROCEDURE

A draft procedure based on the NALC model had been circulated for comment, together with proposed terms of reference for the Complaints Committee.

It was RESOLVED that the procedure and terms of reference be adopted.

119/08 TRAINING

(a) CALC had suggested several possible dates for the local training session.

It was RESOLVED that the session be held on 13 October and that all councillors be encouraged to attend, with representatives from neighbouring councils being invited if all places were not taken up.

(b) CALC was organising a seminar with the new external auditors on 30 September in Keswick.

It was RESOLVED that the Clerk be nominated to attend.

120/08 REMOVAL OF PUBLIC TELEPHONE BOXES

A letter had been received from CBC seeking views on the proposals by BT to remove a number of public telephone boxes in the borough. BT had separately notified CBC of their intention to remove a public call box at the main beach. It was initially unclear whether this was the box which had been non-operational for some time or the adjacent box.

It was RESOLVED that a response be sent to CBC opposing the removal of the public call box in Moor Row where there was not another box within easy reach but agreeing to the removal of the non-operational call box at the beach, provided that one call box was retained for emergency use.

121/08 MINUTES OF THE VILLAGE IN BLOOM COMMITTEE

The minutes of the meeting of the Village in Bloom Committee held on 17 June were received. It was reported that the effect of the floral displays was spoiled by the unkempt appearance of the area around the memorial seat at the junction of Beach Rd/Coach Rd. It was agreed that the Clerk discuss this with the family who provided the seat.

122/08 REPORT FROM COMMUNITY POLICE OFFICER

The report from PC Geer on police logs for June 2008 was received. It was noted that the police now had a procedure for obtaining the CCTV recordings at the beach car park from CBC. It was not yet known whether this had provided evidence which could help to bring a prosecution following a recent incident in the car park.

123/08 REPORT FOR COPELAND BOROUGH COUNCIL

There were no matters requiring the Council’s attention.

124/08 REPORT TO CUMBRIA COUNTY COUNCIL

There were no matters requiring the Council’s attention.

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125/08 PLANNING

(a) New Applications

The following applications had been received for comment:

     

  • 4/08/2306/0F1 1st floor extension, 72 Main Street, St Bees

It was noted that this application had now been withdrawn.

     

  • 4/08/2328/0F1 Raised deck with awning and screens, The Oddfellows Arms, Main St.

It was RESOLVED that there were no objections to this application.

     

  • 4/08/2339/0F1 Rear extension to form sun room, 28 Main Street, St Bees

It was RESOLVED that there were no objections to this application.

     

  • 4/08/2351/0T1 Installation of 0.75m dish antenna, one GPS antenna mounted on cabin and associated telecoms equipment, Arqiva Transmitter Station, Peckmill, St Bees

It was RESOLVED that there were no objections to this application.

(b) Approvals/Refusals

The following decisions by CBC were noted:

     

  • Outline application for new dwelling, grounds of Lansmere, Seamill Lane – Approved
  • Outline application for residential development & car park extension, Adams Recreation Ground – Approved with conditions
  • Renewal of outline consent for 4 dwellings, Blythe Place Gardens – Approved with restriction to single storey dwellings.

(c) Fleatham Farm Development

Concerns were reported about surface water drainage from this development. There appears to be no drainage to take water from the access road to the road drains, raising the prospect of water rushing onto High House Road creating the risk of flooding of properties on Grindal Terrace.

It was RESOLVED that a site meeting with CBC be sought to discuss the problem.

126/08 FINANCE & ACCOUNTS

(a) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:-

  • Cheque no 001338 T W West – transport of quarry waste for footpath repair £60.00 + VAT Total £70.50
  • Cheque no 001339 R Mayow – reimbursement for purchase of buckets £7.48 + VAT Total £8.79
  • Cheque no 001340 J Donaldson – Salary July 2008 £383.16 + postage £7.84 Total £391.00
  • Cheque no 001341 Browns Fencing Services – Replacement of gate post & fencing Total £240.00
  • Cheque no 001342 Blomfields Ltd – plants, filling of baskets etc £799.70 + VAT Total £939.65

127/08 CORRESPONDENCE

(a) Notice of date of annual meeting of Copeland Local Committee with parish councils – 24 September at Cleator Moor.

(b) Letter received from CCC about changes to contracted bus services from 1 September. It was noted that the Rural Wheels Scheme is to be extended to this area. It was agreed to publicise this scheme when further details were received.

(c) Letter received from Cumbria Police Authority seeking nominations for independent members to serve on the Authority.

(d) Agenda received for the Neighbourhood Forum meeting on Tuesday 22 July at Moor Row.

(e) Letter received from Mr D Thomas, a visitor to the area, about the state of stiles on the circular walk around the Head. The Clerk had replied to the letter and was passing the comments on to Capita.

(f) Document received from Cumbria PCT giving their response to the Closer to Home consultation process. It was noted that this did not address many of the concerns raised by the Council and the Clerk would continue to seek a response to those specific issues.

INFORMATION ONLY

Countryside Voice - summer 2008

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128/08 ANY OTHER BUSINESS

(a) It was noted that the hedge at the junction by Peckmill was overgrown and obstructing the pavement. It was RESOLVED to write to the owner of the hedge seeking his co-operation in cutting back the hedge.

(b) It was reported that a horse in the adjoining field was bullying walkers near the beach. The owner was aware of the problem.

(c) Cllr Hill reported on the meeting he had attended as part of the public consultation on changes to mental health services. He would continue to monitor the situation and report back to the Council.

129/08 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 15 September 2008 at 7.30pm in the Village Hall.