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Minutes for June 2008

Draft Minutes of the Meeting of St Bees Parish Council held on Monday 16 June 2008

at 7.30pm in the Village Hall

PRESENT: Cllrs D Sim (in the Chair), P Argyle, N Bettinson, G Gilmour, J Haile, I Hill, A King,

D Millington, C Robson, V Turpin and the Clerk

IN ATTENDANCE: Mrs J Warbrick (Village School Governors). One member of the public.

96/08 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs F Kennedy, R Mayow, J Rowlands, P Smith

97/08 DECLARATIONS OF INTEREST

Cllrs Millington and Turpin declared a personal interest in the planning application for Blythe Place Gardens (Agenda item 14a).

98/08 REPORT FROM VILLAGE SCHOOL GOVERNORS

Mrs Warbrick presented a report on behalf of the Governors of the Village School. The school currently has 187 children with numbers expected to rise to 196 in September, largely due to the closure of Harecroft Hall. Two long-serving governors had retired during the year, including John O’Hare who had managed the school’s finances over the last few years. The school secretary and deputy head were now training to take over this role. The school runs a number of after-school activities for the children and residential trips have been introduced for children in years 3 and above. The school benefits greatly from the excellent support of parents and local community.

The LEA has agreed in principle to change the designation of the school to a 3-11 school to allow the school to provide nursery education. This follows an approach to the school by the Pre-school Group who currently provide the service. Plans are still at an early stage and it is likely to take some time to implement the changes.

In answer to questions, Mrs Warbrick explained that the school could cope with the increase in numbers without splitting year groups. Funding for the Community Development Centre had now ceased and the room was used for the breakfast club and teaching small groups.

Cllr Sim thanked Mrs Warbrick for her report and explained that the Council was hoping to improve the play area and would welcome suggestions from the children on the type of play equipment they would like to see. Mrs Warbrick undertook to seek the views of the school council. It was agreed that Mrs Warbrick would provide a further report in six months.

99/08 PUBLIC PARTICIPATION

A member of the public raised the issue of enforcement of the parking restrictions in the Main Street. An enforcement officer had visited the village earlier in the day, apparently in response to complaints about a car parked on the zig-zags outside the school entrance. The officer had also issued penalty notices to other vehicles parked in the restricted area. This area is commonly used by residents of properties on Main Street and it was suggested that the actions of the enforcement officer had been unnecessarily heavy-handed. Local residents were getting together a petition to campaign for a change in the parking restrictions and were seeking Parish Council support.

Cllrs Sim, Argyle and Bettinson declared personal interests as owners of property in the Main Street. It was noted that the restrictions on parking for more than one hour were originally put in place to help local businesses but over time circumstances had changed.

It was RESOLVED that CCC be asked to carry out a review of the parking restrictions in the village in light of changes in business requirements and the ambiguity of the current restrictions.

100/08 MINUTES OF THE MEETING HELD ON 19 MAY 2008

It was RESOLVED that the minutes of the meeting held on 19 May 2008 be accepted as a true record and signed by the Chairman.

101/08 MATTERS ARISING FROM THE MINUTES

(a) Leadership Roles

It was reported that Andi MacKay had agreed to take on the responsibility of organising periodic beach cleans and Ian Shuttleworth had agreed to take the lead on common land management.

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They would provide periodic reports to the Council and would liaise with the Council as required to progress projects.

It was RESOLVED that a letter be sent to the volunteers thanking them for their help and assuring them of the Council’s assistance when required.

(b) Rights of Way

     

  • Moorclose – the Planning Inspectorate had decided that a public inquiry was not required but that the Order designating the route as a public footpath should be advertised. If no objections were received the Order would be confirmed.
  • Wood Lane – a meeting had taken place on site on 11 June with the land owners and a representative of Capita. The proposed works will be put on hold to allow the Council to submit evidence to CCC to have the Definitive Map modified.
  • Pitman’s Trod – there have been reports of obstructions to the footpath since work began at Fleatham Farm. The matter has been reported to Capita and it is believed the contractor will be seeking permission to divert the path temporarily during construction work.

(c) Other Items from the Action List

     

  • Rottington Beck – The Environment Agency had confirmed that the beck is no longer regularly monitored. Occasional testing will be done and the Council will be informed of the results.
  • Tree Warden Scheme –CBC Landscape Officer is still in discussion with the Tree Council about training for volunteer wardens.
  • Information Board – Cllr Robson suggested using the map prepared in 2000 as the basis of the information board. It was felt that this was too detailed and a simplified version was required. The group set up at the last meeting would work on an appropriate format.
  • CCTV – Two signs are now in place at the beach car park.

102/08 NOTICEBOARDS

It was proposed that a cork backing be fitted to the large noticeboard in Main Street and that the small board at the top of Seamill Lane be replaced as it is damp and beyond repair.

It was RESOLVED that the materials for the large board be purchased at a cost of approx £70 and that a new board be purchased for Seamill Lane at a cost of £326 + fitting.

103/08 RESITING OF MILLSTONE

A specification for the work had been prepared.

It was RESOLVED that estimates be obtained for the work to be carried out as soon as possible.

104/08 LAND OWNERSHIP

The details of the Council’s ownership of the strip of land adjoining Station Garage had been checked and the rights of access were clearly specified. It was noted that the transfer of title to the Parish Council had not been registered with the Land Registry at the time as it was a Deed of Gift.

It was RESOLVED that steps be taken to register all the Council’s land holdings at the Land Registry.

105/08 EMERGENCY PLANNING

Information had been obtained from CCC on emergency planning at the parish level, including a template of a plan. Cllr Hill agreed to review the information.

106/08 ALLOTMENTS

The allotment tenants had decided to form an allotment association and intended to affiliate to the national association. They had requested that the Council collect the subscription with the annual rent and pay it over to the association. It was also proposed that an annual competition be held with classes for the best kept and most improved allotment.

It was RESOLVED that the Council collect the subscriptions on behalf of the new association and that the Council support the establishment of an annual competition.

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107/08 REPORT FOR COPELAND BOROUGH COUNCIL

There had been no response from CBC to the request for replacement dog bins at the Beach area and on the Coach Road. The Clerk would pursue the matter with CBC.

108/08 REPORT TO CUMBRIA COUNTY COUNCIL

There were no matters to report.

109/08 PLANNING

(a) New Applications

The Planning Advisory Committee reported on the following applications which had been received for comment:

     

  • 4/08/2276/TPO Felling of diseased chestnut tree, 116 Main Street

It was RESOLVED to rely on the advice of CBC Landscape Officer on the need for this work.

     

  • 4/08/2273/0F1 Detached bungalow and garage, Blythe Place Gardens, Seamill Lane

It was RESOLVED that there were no objections to this application.

     

  • 4/08/2249/001 New dwelling, grounds of Lansmere, Seamill Lane

It was RESOLVED that there was no objection to this application.

     

  • 4/08/2284/001 Outline application for residential development on former industrial site with resiting and upgrading of access, Station Yard, Moor Row

It was RESOLVED that CBC be informed of the Council’s concerns about the access to the site. The road through Moor Row is narrow and not suitable to deal with increased traffic from a large residential development. Pedestrian access to Moor Row village along this road would raise safety concerns.

     

  • 4/08/2294/0R1 Two storey detached dwelling and garage, Outriggs, Outrigg, St Bees

It was RESOLVED that there were no objections to this application.

(b) Eaglesfield

The developer had accepted the Council’s comments from the last meeting and had agreed to modify the plans to provide a crossing point to the verge opposite, an extended pavement and a widening of the road.

(c) Approvals/Refusals

The following decisions by CBC Planning Panel were noted:

4/08/2135/0F1 Conversion of existing building to 10 flats, Eaglesfield, Beach Rd - approved with conditions

(d) Copeland Local Plan

It was reported that the consolidated version of the Local Plan had still not been published. The documents were available on the CBC web-site and CBC had undertaken to provide electronic copies of the 2nd deposit maps.

110/08 FINANCE & ACCOUNTS

(a) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:-

  • Cheque no 001334 I McAndrew– hosting of website and reimbursement for statistics package Total £119.00
  • Cheque no 001335 Open Spaces Society–annual subscription Total £30.00
  • Cheque no 001336 J Donaldson – Salary June 2008 £383.16

Cheques signed since last meeting to report:

Cheque no 001332 St Bees Lifeboat Appeal – donation £100.00 (agreed at last meeting)

Cheque no 001333 VIB - Petty Cash £92.67

(b) Donations

Cllr Sim declared an interest as President of the Garden Society.

A request had been received from St Bees Garden Society for a donation of £120 to cover the cost of hire of the hall for the annual show.

It was RESOLVED that a donation of £120 be made to St Bees Garden Society (Cheque no 01337)

111/08 CORRESPONDENCE

(a) Report received from Ian McAndrew on the web-site, including usage statistics.

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(b) Letter received from Capita Symonds inviting comments on the proposals to divert the footpath at Birkhams Quarry. It was RESOLVED to seek clarification from Capita as the route differs from the proposal under discussion at the last site meeting.

(c) Formal notification received of the proposed extension to the 30mph limit from Moor Row to High Padstow.

(d) Agenda received for the meeting between CBC and Parish Councils – Tuesday 17 June at 6.30pm at Haile. It was RESOLVED that apologies be sent.

(e) Letter received from the PCT about consultation on improvements to mental health services. A number of events are being held (including Whitehaven Civic Hall on Monday 21 July). The consultation period runs to 30 September.

INFORMATION ONLY

CALC Circular June 2008

Whitehaven Police Area Community Liaison Meting – Wed 9 July at 7.30pm at Distington

Notification of temp road closure – B5345 Low Rd, Whitehaven from 12 June for 5 days approx.

Fieldwork June 2008

Open Space June 2008

112/08 ANY OTHER BUSINESS

(a) It was noted that there had been no response from the PCT to the questions raised in the Council’s response to the Closer to Home consultation. The Clerk will write to the PCT requesting a response.

(b) Concerns were expressed about the signs outside the post office which obstruct the pavement forcing pedestrians to move into the road. This is a particular problem for those with pushchairs or wheeled luggage. It was RESOLVED that a letter be sent to the proprietor asking for his co-operation in relocating his advertising boards.

(c) Thanks were expressed to Richard Stout for the service he had provided to the village and it was noted that a letter of thanks had been sent on the Council’s behalf.

(d) Horse riders had expressed concern about the speed of traffic passing the entrance to the bridleway at Lovers Lonning. It was agreed that the Clerk write to CCC to request a new sign warning drivers of the presence of horses.

(e) It was noted that the Probation Service had now completed the beach cleaning work. It was agreed that a letter of thanks be sent.

(f) Cllrs Haile and Sim were congratulated on completing 30 years service as Parish Councillors.

113/08 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 21 July 2008 at 7.30pm in the Village Hall.