Home     Site Map     Village Forum     Search     Help     About us

Home Parish Council Index Index to Minutes

Minutes for May 2008

Minutes of the Annual Meeting of St Bees Parish Council held on Monday 19 May 2008

at 7.00pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), P Argyle, N Bettinson, J Haile, I Hill, A King, B Mayow, D Millington, C Robson, J Rowlands, D Sim, V Turpin and the Clerk

IN ATTENDANCE: PC F Geer, Cumbria Constabulary

70/08 ELECTION OF CHAIRMAN

Nominations were sought for the office of Chairman for the coming year. Cllr Smith was proposed and seconded.

|It was RESOLVED that Cllr G P Smith be elected Chairman for 2008/9.

71/08 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs F Kennedy and G Gilmour

72/08 DECLARATIONS OF INTEREST

Cllr Millington declared a personal interest in the planning application for Blythe Place Gardens (Agenda item 21a) as the owner of an adjacent property. Cllr Haile also declared an interest in this application as a close friend of the applicant.

73/08 PUBLIC PARTICIPATION

Two members of the public had raised issues|:

     

  • A local farmer had received correspondence from Capita suggesting that the route of the public footpath along Wood Lane should run through their field rather than along the track and proposing to carry out work to take the path into the field. Local knowledge confirmed that the route of the path had always been along the clearly defined track and the misunderstanding appeared to result from an error in the mapping. Cllr Argyle agreed to speak to Capita about the problem.
  • A local resident had raised concerns about the lack of litter bins by the station and had also suggested better signage at the station to direct visitors to the start of the coast to coast walk. It was noted that there is already a sign to the beach but it was suggested that an information board at the station showing places of interest, B&Bs etc would be useful.

It was RESOLVED that a working group of Cllrs Argyle, Millington and Robson be set up to progress this.

74/08 MINUTES OF THE MEETING HELD ON 21 APRIL 2008

It was RESOLVED that the minutes of the meeting held on 21 April be accepted as a true record and signed by the Chairman.

75/08 ELECTION OF VICE-CHARMAN

Nominations were sought for the office of Vice-Chairman for the coming year. Cllr D Sim was proposed and seconded.

It was RESOLVED that Cllr Sim be elected Vice-Chairman for 2008/9.

76/08 ELECTION OF COMMITTEES AND ADVISORY GROUPS

It was RESOLVED that the membership of committees and advisory groups for 2008/9 be as follows:-

Planning Advisory Group – Cllrs Haile, Mayow, Kennedy

Allotments Advisory Group – Cllr Kennedy + interested allotment holders

Finance & Risk Management Advisory Group – Cllrs Smith, Hill, King and Kennedy

Village in Bloom Committee – Cllr Rowlands + community representatives

77/08 APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES

It was RESOLVED that the following be appointed as representatives to outside bodies:-

     

  • Adams recreation Ground Committee – Cllrs Turpin & Kennedy
  • Friends of St Bees Priory – Cllr Turpin

461

     

  • Shepards Charity – Cllrs Bettinson & Turpin

78/08 REVIEW OF INTERNAL AUDIT ARRANGEMENTS

It was RESOLVED that Mr J G Chandler FCA be appointed as Internal Auditor for 2008/9.

79/08 REVIEW OF INVESTMENTS AND BANKING ARRANGEMENTS

It was RESOLVED that the cheque signatories for 2008/9 be Cllrs Smith, Sim, Mayow, Millington, Kennedy and the Clerk.

It was further RESOLVED that the Finance & Risk Management Advisory Group review the range of accounts available for long-term reserves and report back to a future meeting.

80/08 REVIEW OF ASSET REGISTER

The Asset Register was reviewed and approved.

81/08 RISK MANAGEMENT – INSURANCE

The renewal of the current policy is due on 1 June. A quotation had been received from Allianz plc to include increased cover for fidelity insurance, additional seats and lap top computer. A 5% discount was available if the Council gave an undertaking to renew the policy for the next three years.

It was RESOLVED that the Council agree to the proposed long term undertaking and that the cover for 2008/9 be renewed at a cost of £896.16.

82/08 ACCOUNTS AND AUDIT 2007/8

(a) Internal Audit Report 2007/8

The report of the Internal Auditor was received.

It was RESOLVED that the report be accepted and that a letter of thanks be sent to Mr Chandler for his work during the year.

(b) Statement of Accounts and Annual Return to the Audit Commission

The Statement of Accounts and Annual Return for 2007/8 were received and considered.

It was RESOLVED that the Statement of Accounts be approved and signed by the Chairman.

It was further RESOLVED that the Statement of Assurance on the Annual Return be agreed and signed by the Chairman.

83/08 MATTERS ARISING FROM THE MINUTES

(a) Beach Clean

The Chairman reported that the Probation Service had made several visits to undertake the beach clean and would be returning to complete the Seamill area. A small group of volunteers had cleared the litter from the Fleswick Bay area. It was reported that the beach area was now much cleaner, although there had been litter problems after the last bank holiday weekend. A letter had been received from the Rungwe Link project thanking the Council for their donation.

It was RESOLVED that a donation of £100 be made to the St Bees Lifeboat Appeal in recognition of the efforts of volunteers who cleared Fleswick Bay and a letter of thanks be sent to Mr F Telfer for his help in moving the rubbish collected.

(b) CCTV/Anti-social Behaviour

PC Geer reported on incidents logged during April and May. She explained that a Key Individual Network Survey was to be undertaken shortly in St Bees to identify the main issues of concern so that an action plan could be devised. There had been further damage at Priory Paddock but the police had responded quickly and intercepted a group of young people. It was reported that there were concerns about noise and disorder associated with the public houses in the village. PC Geer agreed to take up the matter with the Pubwatch scheme. There were also reports of problems associated with parking on the zig-zag lines outside the school entrance on Outrigg. PC Geer agreed to look into the problem.

It was noted that the signage for the new CCTV system at the beach car park was not yet in place.

It was RESOLVED that the Council purchase appropriate signs if the signs ordered by CBC were not in place shortly.

462

(c) Minerals & Waste Management Development Framework

Cllr Bettinson reported on the Submission Draft Core Strategy and Generic Development Control Policies. No action was required at this stage.

(d) Other Items from the Action List

     

  • Caravan Park Signage – a new brown sign has been put up at the entrance to the beach car park. Cumbria Highways agree that the sign by the roadside is ambiguous and will remove it. The situation will be monitored and if necessary they will consider a new sign.
  • Repairs to promenade – CBC has inspected the area and noted some minor repairs. The Clerk is liaising with CBC about the specific location identified at the last meeting.
  • Allotment Water Charges – the dispute over the meter reading is still not resolved and the account is on hold for the time being.

84/08 REVIEW OF ANNUAL PARISH MEETING

The draft minutes of the recent Annual Parish Meeting were received and considered.

85/08 PARISH ACTION PLAN IMPLEMENTATION

A document had been circulated prior to the meeting showing the councillors with lead responsibility for specific tasks. Volunteers were required to take on the remaining roles. It was suggested that in some situations it might be possible for non-Councillors to take on specific roles and report back to the Council.

It was RESOLVED that Cllr Hill take the lead on health issues and that a priority list of other actions be prepared for consideration at a future meeting.

86/08 SHORELINE MANAGEMENT PLAN

Correspondence had been received from Copeland Borough Council about the initial consultation on the Shoreline Management Plan which was being prepared for North-West England and North Wales.

It was RESOLVED that Cllr Sim co-ordinate the Council’s response.

87/08 PARISH PATHS INITIATIVE

The Council had been invited to submit an application for funding from the Parish Paths Initiative for 2008/9.

It was RESOLVED that an application be submitted to cover minor works and printing of leaflets.

88/08 REPORT TO COPELAND BOROUGH COUNCIL

There was concern that the dog bins missing from Coach Road and from outside the Beach café had still not been replaced despite previous reports.

It was RESOLVED that the matter be taken up again with CBC.

89/08 REPORT TO CUMBRIA COUNTY COUNCIL

The finger post on the footpath at Scalebarrow was missing but it appeared that this would be replaced as part of a planned programme of work by Capita. The streetlight at the top of the footpath linking the Beach Estate with Beach Road had been out of action for some time. The Clerk would follow this up.

90/08 PLANNING

(a) New Applications

The Planning Advisory Committee reported on the following applications which had been received for comment:

     

  • 4/08/ 2237/001 Renewal of Outline Approval for 4 dwellings, Blythe Place Gardens

It was RESOLVED that there was no objection to the renewal of outline approval provided that the dwellings continue to be limited to single storey.

(b) Approvals/Refusals

The following decisions by CBC Planning Panel were noted:

     

  • 3 detached dwellings, Fleatham House – refused
  • New dwelling, Plot 4, Blythe Place Gardens – refused

463

     

  • Extension to provide teaching space, Westlakes Research Institute – approved. It was noted that the site owners are in discussion with CBC about car parking provision on the site as a whole.

(c) Planning Panel Site Visit – Eaglesfield

The Chairman reported on the site visit which had taken place on 14 May. The developers had now submitted amended plans which addressed many of the objections previously raised. CBC was seeking comments on the revised plans.

It was RESOLVED that the amended plans were generally acceptable but concerns remained about the following issues:

     

  • The pavement should extend further eastwards along the front of the property
  • An access is required to the pavement opposite
  • The width of the road should be maintained

91/08 FINANCE & ACCOUNTS

(a) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:-

     

  • Cheque no 001327 R Mayow – reimbursement for materials for footpath repairs £154.30 + VAT Total £181.30
  • Cheque no 001328 J Donaldson – Salary May 2008 £383.16 + postage £5.92 Total £389.08
  • Cheque no 001329 J Donaldson – reimbursement for book purchase £8.50
  • Cheque no 001330 Allianz Insurance plc – insurance 2008/9 £896.16
  • Cheque no 001331 Copeland Borough Council- use of Station car park 2008/9 £2128.00

92/08 CORRESPONDENCE

(a) A letter had been received from the Village Hall Committee thanking the Council for the donation of new tables.

(b) Correspondence had been received from Cumbria Highways about the introduction of a Highway Steward Scheme. It was RESOLVED that the Clerk be nominated as the named contact with Cumbria Highways.

(c) An e-mail had been received from Ian McAndrew seeking permission to display a permanent poster on the noticeboards encouraging visitors to visit the Priory. It was RESOLVED that this be approved on the basis that posters for forthcoming events would take priority, if space was short.

(d) Information received from CBC on a leaflet to be published explaining how members of the public can complain about the conduct of councillors.

(e) Details of CALC’s training courses were received. It was RESOLVED to request a New Councillor training course be provided in St Bees in the autumn at a cost of £55.

(f) A letter had been received from CBC inviting bids to the Concurrent Services Scheme for 2008/9. An initial allocation of £532 has been allocated to St Bees.

(g) A report had been received from a local resident about an obstruction to the public footpath at Rottington. Cllr Mayow agreed to investigate.

.

INFORMATION ONLY

CALC Circular May 2008

CALC Guide to Planning

Cumbria Highways Newsletter Spring 2008

93/08 VILLAGE IN BLOOM COMMITTEE

The minutes of the meeting of the Village in Bloom Committee held on 22 April were received and noted.

94/08 ANY OTHER BUSINESS

(a) It was noted that there had been little or no visible improvement in the water quality of Rottington Beck. The Clerk would contact the Environment Agency to check whether any monitoring was being carried out.

464

(b) There had been no progress with the development of a parish emergency plan despite the suggestion being raised with principal authorities some time ago. The Clerk would contact the Emergency Planning Officer at CCC.

(c) There had been no further progress with ideas for tree planting and a Tree Warden Scheme. The Clerk would contact Richard Mellor at CBC to ascertain the present position.

95/08 MEETING CALENDAR 2008/9

It was RESOLVED that the calendar of meetings for 2008/9 be approved and that the next meeting take place on Monday 16 June 2008 at 7.30pm.