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Minutes for November 2008

Draft Minutes of the Meeting of St Bees Parish Council held on Monday 17 November 2008

at 7.30pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), N Bettinson, G Gilmour, J Haile, I Hill, F Kennedy,

A King, C Robson, D Sim (latter part of meeting), V Turpin and the Clerk

166/08 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs P Argyle, D Millington, J Rowlands

167/08 DECLARATIONS OF INTEREST

Cllrs Bettinson, Sim and Turpin declared an interest in the items involving the Village Hall and Pagan Trust.

168/08 PUBLIC PARTICIPATION

There were no items raised.

169/08 MINUTES OF THE MEETING HELD ON 20 OCTOBER 2008

It was RESOLVED that the minutes of the meeting held on 20 October 2008 be accepted as a true record and signed by the Chairman.

170/08 MATTERS ARISING FROM THE MINUTES

(a) Proposed change to speed limit

A letter has been sent to Cumbria Highways objecting to the proposals to remove the 20mph limit and copies have been sent to the ward councillors and the local MP. A number of local residents have contacted the Clerk, all supporting the Council’s objections to the change.

(b) Shoreline Management Plan

Cllr King reported on the recent stakeholder forum meeting. The next stage in developing the plan would begin in January 2009.

(c) Lifeboat call-outs

The Clerk reported that the maroons are no longer manufactured and have been withdrawn on safety grounds. The lifeboat crew welcomed the Council’s interest and had invited representatives from the Parish Council to visit the station.

It was RESOLVED that Cllrs Gilmour and Kennedy arrange to visit the lifeboat station.

(d) Other Items from the Action List

  • Fairladies Car Park & Footpath – the Council’s solicitor had now received the plans from Story Homes and work was in hand to complete the conveyance.
  • Wicket gates, Dandy Walk – the County Council had agreed to fund the cost of new gates as part of the Parish Paths Initiative.
  • Moorclose – the final order had been received, confirming the designation of the track as a public footpath.
  • Seats- one quote had been received for the installation of the two new seats and removal of the damaged seats.

It was RESOLVED that the quote of £335 from Assured Cumbria Pest Control be accepted.

171/08 CONSULTATION – THE MAKING & ENFORCEMENT OF BYELAWS

Government proposals to change the procedure for the making and enforcement of byelaws were discussed.

It was RESOLVED that a response be sent welcoming the delegation of powers to local authorities and the introduction of fixed penalties as an enforcement measure but suggesting that the time limit for public consultation on proposed new byelaws be extended to 28 days.

172/08 HISTORY GROUP PROJECTS

Cllr Robson provided a report on the activities of the History Group. The initial application to the Heritage Lottery Fund for the Priory History Project had been unsuccessful and a further application had now been made for a smaller sum on the basis that more of the work would be undertaken by volunteers. The project to restore and display the anchor from the SS Izaro was now underway and the group was working on a number of other projects including looking at the effects of erosion in

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the area of the golf course. The group was keen to offer activities to interest tourists and the purchase of a projector would enable the group to provide illustrated talks.

173/08 REPORT FROM COMMUNITY POLICE OFFICER

The report from PC Geer was received. It was noted that the police response to problems in Priory Paddock earlier in the year had been excellent and it was agreed that PC Geer be invited to attend a future meeting to maintain the liaison with Councillors.

174/08 REPORT FOR COPELAND BOROUGH COUNCIL

A number of repair items were noted for report by the Clerk. There were no other matters requiring the Council’s attention.

175/08 REPORT TO CUMBRIA COUNTY COUNCIL

It was noted that the Highways Steward was in the parish this week. The Clerk was liaising with him to pass on items for his attention. There were no other matters requiring the Council’s attention.

176/08 PLANNING

(a) New Applications

There were no new applications since the last meeting, although additional plans had been received for application 4/08/2472/0F1 New porch and double garage, 2 Seacote Gardens. It was RESOLVED that CBC be informed that the proposed access to the garage was still unclear.

(b) Approvals/Refusals

The following decisions by CBC were noted:

  • Two storey extension, 16 Fairladies– Approved
  • Two linked garages, Ellerbeck Barns – Approved
  • Extension, alteration to roof line and change of use of surrounding agricultural land to domestic, Lane End, Hensingham – Approved
  • Bedroom extension, 72 Main Street – Approved

It was noted that the Planning Inspectorate had upheld the appeal by the applicants for Plot 4 Blythe Place Gardens.

(c) Improving Liaison with CBC

It was noted that the planned seminar had been cancelled because of lack of bookings. CALC had written to the Chief Executive of CBC drawing attention to the areas in which CBC practice could be improved and was asking Parish Councils to support them by writing to CBC.

It was RESOLVED that a letter be sent to CBC supporting the points made by CALC.

Cllr Sim joined the meeting at this point.

177/08 TREE PLANTING

Cllr Sim outlined the plan to plant trees around the periphery of St Bees Common and clear away rubbish. The cost was estimated at £710, which was in excess of the figure of £500 included in the budget for 2008/9. Volunteers would be needed to help with the clearance and planting work.

It was RESOLVED that the plan be approved at a cost of £710, the additional cost to be met from reserves.

178/08 PAGAN TRUST

The Trustees of the Pagan Trust which owns the Village Hall had asked for the Council’s support to help them with the costs of legal work associated with changing the terms of the trust. The number of Trustees needs to be increased to ensure that the Village Hall is retained as a community asset for the future.

It was RESOLVED that the Council offer its support to the Trustees and that the question of financial support be included in the agenda for next meeting.

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179/08 FINANCE & ACCOUNTS

(a) Finance & Risk Management Working Group

The minutes of the meeting of the Finance & Risk Management Working Group on 30 October were received and noted. The ROSPA inspection of the play area had commented on the lack of maintenance of the planters. It had been suggested that the village school might be interested in adopting the planters and they had indicated that they were keen to do so. A proposal to fund the costs of tools and plants etc would be included in the agenda for the next Council meeting.

(b) Budget & Precept 2009/10

The Finance & Risk Management Group had drawn up a draft budget for approval by the Council. The Council currently has reserves in excess of the levels required for contingencies and working capital and it was proposed to use some of the reserves to finance expenditure in 2009/10. It was also noted that the boundary change to be implemented in April 2009 would reduce the number of properties in the parish.

It was RESOLVED that the budget be approved subject to minor adjustments and that the precept for 2009/10 be set at £16935 (unchanged from 2008/9).

(c) Donations

It was RESOLVED that the following donations be approved:-

  • Royal British Legion £150
  • Friends of the Priory £50
  • St Bees PCC (contribution to the costs of the parish magazine) £500
  • St Bees Village Hall Committee (contribution to premises costs) £500
  • Furness Line Action Group £50

(d) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:-

  • Cheque no 001364 Glasdon Manufacturing Ltd – new seats £698 + VAT Total £820.15
  • Cheque no 001365 J Donaldson – salary Nov 2008 £383.16 + travel expenses £50.22 + postage £6.48 Total £439.86
  • Cheque no 001366 St Bees Priory Church – printing of Annual Report £54.00

Cheques signed since last meeting to report:

  • · Cheque no 001363 St Bees Parent & Toddler Group –donation £300 (agreed at last meeting).

180/08 CORRESPONDENCE

(a) Letter received from Cumbria Highways enclosing revised proposals for extension to the 30mph speed limit at Moor Row and between Galemire and High Padstow. Noted.

(b) Letter received from CPRE about their new ‘Stop the Drop’ anti-litter campaign, enclosing a tool-kit for Parish Councils. Noted.

(c) Letter received from Open Spaces Society seeking donations to help support individuals and groups undertaking legal action to defend open spaces and rights of way. It was RESOLVED not to make a donation on this occasion.

(d) Consultation document received from Dept for Communities and Local Government on changes to the Code of Conduct. The changes proposed include clarification of the application of the Code to councillors acting in a non-official capacity and the introduction of a code for local government employees. Noted.

(e) Invitation received from CBC for a representative to attend the Local Development Framework Community Stakeholder event to take place on Wed 26 November 10.30 am at the Copeland Centre. It was RESOLVED that the Chairman attend.

(f) Letter received from CBC enclosing a paper on locality working to be considered by the Executive on 11 Nov. Noted.

(g) Letter of thanks received from St Bees Parent & Toddler Group for the recent donation.

INFORMATION ONLY

CALC Circular November 2008 CALC Annual Report

Open Space Autumn 2008 Countryside Voice Autumn 2008

Cumbria Rider Transport Guide Nov 08 – April 09 Lakes Messenger Autumn 2008

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181/08 ANY OTHER BUSINESS

(a) The recent Neighbourhood Forum meeting at the Adams Recreation Ground had discussed activities for young people but it was noted that the provision was centred on Egremont with no plans for activities in other villages such as St Bees.

(b) It was noted that United Utilities had contacted some councillors about flooding. There continued to be a problem with flooding in the allotment field due to the blocked drain from Sea View despite action by CBC. The Clerk would follow this up.

(c) The grasscutting schedule for 2009/10 was being revised and quotes were being sought for fortnightly cuts in the summer months and occasional maintenance work over the winter.

(d) CBC had indicated that the work on the play area would be done shortly.

182/08 DATE OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 15 December 2008 at 7.00pm in the Village Hall.