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Minutes for April 2009

Draft Minutes of the Meeting of St Bees Parish Council held on Monday 20 April 2009

at 7.30pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), P Argyle, N Bettinson, G Gilmour, J Haile, I Hill,

B Mayow, D Millington, C Robson, D Sim, and the Clerk

Also present: 3 members of the public

51/09 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs Kennedy, King, Rowlands and Turpin

52/09 DECLARATIONS OF INTEREST

No declarations of interest were received in respect of items on the agenda.

53/09 PUBLIC PARTICIPATION

A member of the public raised two items which had been discussed at the earlier Annual Parish Meeting:-

  • Safety concerns about the speed hump outside Barony House where vehicles move to the side of the road to avoid the hump with the consequent risk of wing mirrors striking pedestrians
  • Antisocial behaviour around the seat at the top of Outrigg which has now been removed following damage.

54/09 MINUTES OF THE MEETING HELD ON 16 MARCH 2009

It was RESOLVED that the minutes of the meeting held on 16 March 2009 be accepted as a true record and signed by the Chairman.

55/09 MATTERS ARISING FROM THE MINUTES

(a) Boundary Changes – the boundary change had come into effect on 1 April with the Ingwell Ward becoming part of Egremont Town Council. The proposed additional seat for St Bees Ward did not appear to be contained within the Order despite being part of the recommendations put forward by CBC. The Clerk was continuing to seek clarification of the position from CBC Legal Dept but the existing councillor for Ingwell Ward would continue to serve on St Bees Parish Council until the next election in 2011.

(b) Change to speed limit – The 20 mph signs had now been removed by CCC. The new signage for the traffic calming measures had been put up but one of the signs was not clearly visible. Cumbria Highways had accepted that this was an error and the sign would be resited. Cumbria Highways had provided the results of the speed monitoring undertaken before the removal of the 20mph limit but had not provided a breakdown of the costs quoted for the additional measures needed to make the 20 mph limit enforceable. Anecdotal evidence suggested that the speed of traffic entering the village along High House Rd had increased since the removal of the 20mph limit. The Chairman reported that an article in the national press indicated that a statement was to be made shortly by the Transport Secretary supporting the introduction of more 20mph limits in residential areas. Cllr Southward had been asked to follow this up with Cumbria Highways.

It was RESOLVED that, if the government statement did indicate a change of policy, a letter be sent to the Secretary of State for Transport drawing attention to the waste of taxpayers money involved in the removal of the existing 20mph limit and that the matter be publicised in the local press.

(c) Railings along Main Street – Cllrs Sim and Mayow had inspected the railings and a report had been sent to Cumbria Highways. A highways inspector had agreed to carry out immediate work to repair the section by Outrigg but had decided that the other repairs/repainting were less urgent and would only be done if/when funds were available. It was agreed to review the situation in six months.

503

(d) Other Matters Arising from Action List

  • Station Garage – the new owner had responded to the Council’s concerns. He had replied that the tanks had been made safe by a qualified contractor and the electricity supply had been disconnected. His staff check the site regularly and will ensure the fence is made secure.
  • Closer to Home– The PCT had now provided information in response to the Freedom of Information Act request. Cllr Hill agreed to review the information provided.
  • Quality Parish Status – a meeting had taken place with a representative of CALC. As soon as minor modifications have been made to the portfolio, it will be submitted for a final check before it is put before the accreditation panel.
  • Allotment Competition – Cllr Kennedy is arranging for independent judging of the competition to take place in June. It was RESOLVED that the Clerk investigate possible sponsorship of the competition by local businesses.
  • Rottington Noticeboard – the new noticeboard has been delivered and will be installed shortly.
  • Annual Report – arrangements have been made to have the report published in one edition of the parish magazine. The cost will be slightly higher than last year (£54 in 2008) as more space is needed. It was RESOLVED to go ahead with the publication in the next edition of St Bees News.
  • Information Boards – the map is now with the printer. The box which houses the information board outside the Post Office is in need of replacement. The owner of the Post Office is agreeable to a new frame being located there. It was RESOLVED to purchase a new frame within the cost already approved for the project.
  • Minerals and Waste Development Framework – Cllr Bettinson had reviewed the documents sent by CCC and no action was required at this stage.
  • Priory Paddock sign – an estimate had been obtained for a new sign. It was RESOLVED to purchase a sign and fixings at a maximum cost of £100.

56/09 GRASSCUTTING

It was RESOLVED that this item be deferred until the end of the agenda.

57/09 SEATS

A quotation had been received for the repair/refurbishment of 8 seats as identified at the last inspection. The contractor had suggested the seat on High House Road was uneconomic to repair. Cllr Millington reported on his recent inspection of the seats, including the seat at High House Road and the site of the damaged seat on Outrigg. The seat close to the level crossing by the bridge is not currently included on the asset register and its ownership is unclear but it is in need of refurbishment.

It was RESOLVED that:-

  • The quotation of £365 for the repair/refurbishment of 8 seats be accepted
  • The seat on High House Rd be replaced
  • The seat on Outrigg not be replaced in view of its limited use and the nuisance caused to neighbours by anti-social behaviour.
  • Estimates be obtained for refurbishment of the seat at the play area and the seat by the level crossing.

58/09 HISTORY PROJECT

Correspondence had been received from the History Group about progress with the village history project being undertaken in partnership with Hadrians Wall Heritage. Planning was still in the early stages but the Group was seeking support from the Parish Council in funding signage to supplement the other funding they have received.

It was RESOLVED to support the project in principle subject to detailed costings being provided.

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59/09 DIGITAL SWITCHOVER

Those homes which currently receive an analogue signal from the St Bees relay transmitter will switch to a digital signal from 24 June. Those properties which switched to a digital signal in 2007 and receive their signal through an aerial will need to retune at this date. The Clerk has arranged for a representative from Digital UK to speak at a public meeting on Tuesday 19 May at 7.00pm in the Village Hall.

60/09 REPORT FROM COMMUNITY POLICE OFFICER

Following a reorganisation at the Egremont station there has been a change in the officers responsible for St Bees. PC Strain and PCSO Bragg would replace PC Geer but were unable to attend the meeting.

It was RESOLVED to invite the new officers to meet the Council at the earliest opportunity in order to develop a close regular liaison.

61/09 REPORT FOR COPELAND BOROUGH COUNCIL

A number of matters were raised:

  • Beach car park lights – the repairs had still not been carried out despite the matter having been raised with CBC on a number of occasions. It was RESOLVED to ask Cllr Clarkson to take up the matter with the appropriate officer.
  • Bank holiday litter collections – it was noted that the bins in the beach area had been overflowing over the holiday weekend. It was RESOLVED to report the matter to CBC and to suggest that larger bins be provided at holiday periods if more frequent collections were not possible.
  • Blue bag collections – it was noted that some households on the Main Street had experienced problems with the supply of blue bags. It was agreed to keep the matter under review.
  • Litter bin at Priory Paddock – it was noted that the bin had been emptied. The Clerk would check that this was now on the list for routine collections.

62/09 REPORT TO CUMBRIA COUNTY COUNCIL

The following items were raised:

  • Speed hump by Barony House – the safety concerns raised during the Public Participation item and the Annual Parish Meeting were discussed. The pavement at this point is narrow and groups of children often stand there. There is a risk of someone being struck by a wing mirror of a vehicle driving close to the edge of the road to avoid the speed hump. It was RESOLVED to take up the matter with Cumbria Highways.
  • Finger post at Loughrigg junction – it was noted that the traditional cast iron finger post was in urgent need of repainting. The Clerk would report this to CCC.
  • White lines alongside B5345 – it was noted that white lines had been provided along the sides of the B5345 towards Whitehaven as requested some time ago. It was agreed that a letter of thanks be sent to Cumbria Highways.

63/09 PLANNING

(a) New Applications :-

No new applications had been received..

(b) Approvals/Refusals:

4/09/ 2048/0F1 Installation of decking, 38 The Crofts - APPROVED

64/09 FINANCE & ACCOUNTS

Payments to be approved

It was RESOLVED that the following accounts be approved for payment:

  • Cheque no 001400 CALC - subscription 2009/10 – £248.00
  • Cheque no 001401 D Sim – reimbursement for materials £98.60 + VAT Total £113.39
  • Cheque no 001402 Viking Direct – stationery/printer toner £84.48 + VAT Total £97.15

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  • Cheque no 001403 Greenbarnes Ltd – noticeboard £971.86 + VAT Total £1117.64
  • Cheque no 001404 CBC – contribution to CCTV maintenance £150.00
  • Cheque no 001405 J Donaldson – salary April 2009 £429.36 + postage £6.48 Total £435.84

Cheques signed since last meeting to report:

  • Cheque no 001399 Petty Cash – £92.48

65/09 GRASSCUTTING

It was RESOLVED that the press and public be excluded during discussion of this item as it involved discussion of a commercial contract.

The report and recommendations of the review group were received and accepted.

66/09 CORRESPONDENCE

(a) Letter received from CCC confirming that the final order for the diversion of the Birkhams quarry footpath was made on 13 March 2009.

(b) Letter received from the Open Spaces Society requesting a donation to its open spaces and public paths campaign. It was RESOLVED to make a donation of £25.

(c) Letter received from CCC inviting bids for funding from the Parish paths Initiative for 2009/10. Also enclosed is the PPI newsletter including photographs of footpath work done by Cllr Mayow and volunteers. It was RESOLVED to include improvements to the drainage on the footpath at the bottom of Tomlin in the application for funding for 2009/10.

(d) Notice of Neighbourhood Forum meeting to take place in Calderbridge on Wed 22 April to discuss the proposed siting of a new nuclear power station at Braystones. It was agreed that the Chairman attend.

(e) Letter from the Equality & Human Rights Commission drawing attention to the new Equality Bill which will harmonise the three existing public sector duties into one equality duty. Noted.

FOR INFORMATION:

Countryside Voice Spring 2009

The Cumbria & Lakes Rider

Highways Newsletter Spring 2009

67/09 ANY OTHER BUSINESS

(a) It was noted that St Bees would feature in a Land Registry publication to encourage other parish councils to voluntarily register their land.

(b) It was noted that some residents had reported problems of noise from mini motos at Fleatham House.

(c) It was noted that a group of volunteers had planted almost a hundred trees at St Bees Common. A new sign was being ordered within the approved budget to replace the old sign prohibiting fly-tipping. The next stage of the project was being planned and costed. This would be included for discussion at the next meeting.

68/09 DATE OF NEXT MEETING

It was RESOLVED that the Annual Meeting take place on Monday 18 May 2009 at 7.00pm in the Village Hall.