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Minutes for June 2009

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 15 June 2009 at 7.30pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), P Argyle, N Bettinson, J Haile, F Kennedy, A King,

D Millington, C Robson, J Rowlands, V Turpin and the Clerk

Also present: Cllr D Southward , PCSO S Bragg.

95/09 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs Gilmour, Hill, Mayow and Sim

96/09 DECLARATIONS OF INTEREST

Cllr Millington declared an interest in the planning application for Wyndhowe as the owner of a neighbouring property.

97/09 REPORT FROM COMMUNITY POLICE OFFICER

It was RESOLVED to bring forward this item on the agenda.

The Chairman welcomed PCSO Bragg to the meeting. PCSO Bragg reported that there had been 19 calls logged by the police in the last month. Issues affecting local residents were discussed, including the problem of traffic speeds in certain areas of the village. Officers were currently being trained in the use of speed guns so speed checks could be carried out.

98/09 PUBLIC PARTICIPATION

There were no items raised.

99/09 MINUTES OF THE MEETING HELD ON 18 MAY 2009

It was RESOLVED that the minutes of the meeting held on 18 May be accepted as a true record and signed by the Chairman.

100/09 MATTERS ARISING FROM THE MINUTES

(a) Allotment competition

Judging of the competition would take place during the weekend of 4/5th July.

It was RESOLVED to purchase two trophies and a further prize at a maximum cost of £200.

(b) Quality Parish Scheme

It was reported that the Accreditation Panel had met on 11 June to consider the application and the Council had been awarded Quality Parish status. The Chairman thanked councillors and the Clerk for their work to achieve this award. It was agreed that some publicity would be organised in due course to mark the award of quality council status.

(c) Change to speed limit/ one way traffic proposal

Cllr Southward explained the position on changes to the speed limit following the last Local Committee meeting. He was looking at the possibility of designating sections of road within the village as 20 mph limits. The Local Committee had also considered a proposal by St Bees School to create a one-way system for traffic in the village. Cumbria Highways had been asked to carry out a feasibility study of this proposal and Cllr Southward would be arranging a meeting shortly with the School to discuss their suggestion and invited the Council to send a representative to the meeting. It was pointed out by councillors that a similar proposal some years ago had been rejected on technical grounds.

It was RESOLVED that the Chairman attend the meeting to be arranged with St Bees School and that a working group of councillors draw up a map of sections of road for consideration for 20mph limits.

(d) Commons Improvement Project

Estimates had been obtained for the hire of equipment for the next stage of the work at St Bees Common and Moorclose. The work at St Bees Common could be carried out over the summer but work at Moorclose would be postponed until the autumn when the undergrowth died back.

It was RESOLVED to proceed with the work at a maximum cost of £500.

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(e) Other items from the action list

  • Fairladies car park/footpath – Construction work was expected to be complete by July. The Council’s solicitor was checking with Story Homes that they have complied with the

requirement to submit details of the construction to the planning authority for approval. A meeting with Story Homes would then be arranged on site.

  • Litter bin at Priory Paddock – There still appeared to be problems with the regular emptying of the bin. The Clerk would ask CBC for details of the scheduled visits so that the situation could be monitored.
  • Resiting of bin at Play Area – It had not been possible to identify who empties this bin. It was agreed to proceed with the purchase of a non-locking bin and to ask the village school if they would be prepared to empty it.

101/09 MINERALS & WASTE DEVELOPMENT FRAMEWORK

Cllr Bettinson reported on the recent consultation document which identified sites to be considered for inclusion in the Framework document. It was noted that there were no proposed waste disposal sites in the parish. The document included Birkhams Quarry as a proposed minerals extraction site but the quarry at Bank End was not included. It was noted that this quarry is not being operated at present, although the site apparently has a current licence and reserves which could be used if demand for sandstone increased.

It was RESOLVED to send a response to CCC suggesting that Bank End Quarry be included.

102/09 LOCAL DEVELOPMENT FRAMEWORK – CONSULTATION

A consultation document had been received from CBC inviting comments on policies which would make up the Local Development Framework. The document also provides an opportunity to recommend sites for development or protection.

It was RESOLVED to put forward the triangle of land between Station Rd, Abbey Rd and the B5345 by the Priory as an area to be protected from development. It was further RESOLVED to submit comments on the consultation document after discussion with Cllr Sim.

103/09 WALKERS ARE WELCOME SCHEME

The Clerk reported on discussions with the organisers of the Walkers Are Welcome Scheme about the Council’s application for membership. There are several criteria to meet, including signatures of 50 local people who support the application. The organisers say that it is usual for a separate group to be established to demonstrate community involvement in the scheme but they were prepared to accept that a working group of the Council could fulfil this requirement. Cllrs Mayow and Robson had indicated that they were prepared to be involved with such a group.

It was RESOLVED to set up a working group to progress the application for Walkers Are Welcome status.

104/09 REPORT FROM THE VILLAGE SCHOOL GOVERNORS

Cllr Kennedy reported on activities at the Village School. A recent Open Day had been well attended and some of the children were shortly to go away on residential courses. Plans for the development of a foundation stage building to house both the Pre-school group and the reception class were progressing. CCC was providing funding for the Pre-school part of the building and the school would be expected to fund the additional £220,000. The school had secured all but £30,000 of the funding required and would be organising various fund-raising activities to bridge the gap. It was anticipated that the building would be ready by Sept 2010.

105/09 REPORT FOR CBC

There were no items to report.

106/09 REPORT FOR CCC

There were no items to report.

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107/09 PLANNING

(a)New Applications

The Planning Advisory Group reported on the following new applications received for comment:

  • Ref 4/09/2207/0L1 Installation of TV satellite antenna

81 Main Street St Bees

It was RESOLVED that there were no objections to this development.

  • Ref 4/09/2214/0F1 Single storey living room extension

1 High House Rd. St Bees

It was RESOLVED that there were no objections to this development.

  • Ref 4/09/2223/0F1 Single storey extension

1 Victoria Terrace, Beach Rd, St Bees

It was RESOLVED that there was no objection to this development.

  • Ref 4/09/2245/0F1 Replacement windows and rainwater goods, rerendering

Of chimney stack, canopy over rear walkway

Lonsdale Terrace, St Bees

It was RESOLVED that there was no objection to this development.

  • Ref 4/09/2255/0F1 Demolition of exisiting barn and erection of 3 storey house

Wyndhowe, Seamill Lane, St Bees

A number of issues were raised including the height and size of the proposed building and arrangements for vehicle access.

It was RESOLVED to ask CBC for plans showing how the building relates to other adjacent properties before making further comment on this application

  • Ref 4/09/2253/0F1 Demolition of existing garage and filling station forecourt,

remediation of land and erection of 6 x two bedroomed flats and

3 x three bedroomed terraced houses with car parking.

Station Garage, Station Rd, St Bees

It was RESOLVED that an objection be sent to CBC on the following grounds:

  • the proposed 3 storey flats would be out of keeping with the adjacent houses on Station Road
  • the proposed access to the car parking for the flats would mean a significant increase in traffic joining the main road in a dangerous position very close to a road junction
  • there are potential flooding issues from Pow Beck

(b) Applications approved/refused

None received.

108/09 FINANCE

(a) Finance & Risk Advisory Group

The notes of the meeting of the Finance & Risk Advisory Group held on 10 June were received and noted.

It was RESOLVED that the banking arrangements remained unchanged in line with the Group’s recommendations and that the internal auditor’s recommendations be incorporated in the Financial Regulations. It was further RESOLVED that the petty cash imprest account be increased to £150 with a limit of £50 on single purchases.

(b)Payments

It was RESOLVED that the following accounts be approved for payment:

  • Cheque no 001420 Glasdon Manufacturing – supply of seat £349.00 + VAT Total £401.35
  • Cheque no 001421 St Bees Village School – photocopying Total £2.60
  • Cheque no 001422 The Pagan Trust – donation to cover legal costs report £436.00
  • Cheque no 001423 Open Spaces Society - annual subscription £40.00
  • Cheque no 001424 I W McAndrew – web-site hosting fee £60.00
  • Cheque no 001425 I W McAndrew – running costs of weather station £50.00
  • Cheque no 001426 Cumbria Playing Fields Association– annual subscription £21.00
  • Cheque no 001427 First Image Signs –sign for Priory Paddock £45.00 + VAT Total £51.75
  • Cheque no 001428 J Donaldson – salary June 09 £429.36 + postage £33.80 Total £463.16

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  • Cheque no 001429 J Donaldson – reimbursement for stationery purchase £20.97 + VAT Total £24.11
  • Cheque no 001430 St Bees Village School – reimbursement for plants £17.50

Cheques signed since last meeting to report:

  • · Cheque no 001418 NALC Quality Council application fee £50.00 +VAT Total £57.50 (agreed at last meeting)
  • · Cheque no 001419 Assured Cumbria Pest Control grasscutting qtr 1 £572.00.(contract agreed in Feb 2009)

109/09 CORRESPONDENCE

(a) Invitation received to attend the Shoreline Management Plan Stakeholders Forum to be held on 18 June 10.00 am- 4.00pm at Copeland Athletic Stadium. Noted.

(b) Letter received from Ian McAndrew explaining how the activity stats for the web-site can be accessed and why it is proposed to discontinue use of this package. Noted.

(c) Letter received from CCC inviting a representative to attend one of a series of Landscape Character workshops being held across the county. The workshop covering landscapes from Rockliffe to Drigg is on 1 July at Workington. It was RESOLVED that Cllr Argyle be nominated to attend.

(d) Letter from the Nuclear Institute about a series of public lectures on the proposed new nuclear build. There are 6 weekly lectures beginning on 16 June to be held at the Sellafield centre. Booking advisable but not essential. Noted.

(e) Agenda received for the meeting of CBC with Parish Councils to be held on Tuesday 16 June at Ravenglass.

(f) Letter received from CALC enclosing a report prepared by CALC’s Chief Officer to Copeland Association of Local Councils together with a draft position statement on the White Paper ‘Managing Radioactive Waste Safely’. It was RESOLVED to include this as an agenda item for next meeting.

(g) E-mail received from Mrs Zhi Parish (whose husband died recently when starting out on the Coast to Coast Walk) offering to donate a memorial seat. It was suggested that a possible site might be the look-out point on Tomlin. It was RESOLVED to contact the RSPB for permission if the donor was happy with the site.

INFORMATION ONLY

CALC circular June 2009

FLAG Newsletter May 2009

Fieldwork June 2009

Friends of the Lake District Annual Report

Open Spaces Society Annual Report and Notice of AGM

Notification of roadworks A595 at Bigrigg 15 June for 1 week

Notification of temporary road closure – Seamill Lane 15 June for 1 week approx (access to premises will be maintained where possible).

110/09 ANY OTHER BUSINESS

(a) Mrs Stratton-Brook, a former resident of the village, had offered to donate a tree in memory of her late husband. The Priory grounds had been suggested as a possible location and the Clerk was following this up with Cllr Sim

(b) Cllr Millington reported that the information boards were now ready to be put up at the station. The Clerk would make the necessary arrangements with Northern Rail. The board for the wall outside the post office would be ready shortly.

111/09 DATE OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 20 July 2009 at 7.30pm in the Village Hall.