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Minutes for November 2009

Minutes of the Meeting of St Bees Parish Council held on

Monday 16 November 2009 at 7.30pm in the Village Hall

PRESENT: Cllrs G P Smith (in the Chair), P Argyle, N Bettinson, J Haile, D Millington,C Robson, D Sim, and the Clerk

Also present: 1 member of the public

In attendance : PCSO S Bragg

170/09 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs A King, V Turpin, F Kennedy, R Mayow,

J Rowlands, G Gilmour and I Hill

171/09 DECLARATIONS OF INTEREST

No declarations of interest were received.

172/09 REPORT FROM COMMUNITY POLICE OFFICER

PCSO Bragg provided a breakdown of logs since January 2009. It was noted that the figures showed no significant trends. The figures for anti-social behaviour included several types of incidents and were not confined to problems of nuisance caused by young people. As properties in Rottington have Whitehaven postal addresses the statistics did not include logs from that area. PCSO Bragg undertook to check the figures for Rottington and provide them for a future meeting.

In answer to questions about the effect of the CCTV coverage at the Beach car park PCSO Bragg stated that the number of reported problems appeared to have declined but he would compare the figures with those for other years and report back to the council.

PCSO Bragg raised the issue of parking around the Adams Recreation Ground. The police would be taking action to tackle parking on the pavements and the Adams Committee would be asking those organising events to park cars in designated car parks. It was noted that CBC had been asked to provide a no parking sign on the private road by Richmond Crescent.

173/09 PUBLIC PARTICIPATION

A member of the public raised concerns about the planning applications for Whin Bank, Rottington. The concerns related mainly to the retrospective application for two storage containers for maintaining and repairing agricultural machinery. The containers were sited very close to the small beck and there was a risk of oil and hydraulic fluids contaminating the water course. Surface water drained over the public footpath and into the beck. The containers were partly green but the roof and one end were white, making them clearly visible. There had been no consultation with neighbours before the containers were put in place. The proposed new building to store machinery and equipment was very large and residents were concerned that the screening might not be sufficient.

174/09 PLANNING

It was RESOLVED to bring forward this item on the agenda.

(a)New Applications

The Planning Advisory Group reported on the following new applications received for comment since the last meeting:-

(i) Ref 4/09/2480/0F1 Two containers with double doors and service bay with covered roof

to store agricultural machinery (retrospective) Whin Bank Rottington

It was RESOLVED that the following comments be submitted to CBC:-

  • The site is close to a water course and there appear to be no safeguards in place to prevent oil, hydraulic fluid etc contaminating the water.
  • Surface water drains onto the adjacent public footpath
  • The line of the footpath may have been affected by the siting of the containers
  • The roof and end of the containers are white and are clearly visible in the landscape
  • A site visit by CBC Planning Panel might be appropriate in view of the concerns of residents

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(ii)Ref 4/09/2481/0F1 Storage building for agricultural machinery Whin Bank, Rottington

It was RESOLVED that there were no objections in principle to a new building, providing that the public footpath was not affected by the development, but the advice of CBC Landscape Officer should be obtained to ensure the planting was appropriate to screen the building.

(iii)Ref 4/09/2494/0F1 Change of use from former garden to create golf practice putting and

bunkers St Bees School, St Bees

It was RESOLVED that there was no objection in principle to this development providing that the area was not to be floodlit but the advice of CBC Landscape Officer should be sought on the plan to remove a number of trees.

(b) Applications approved/refused

The following decisions by CBC were noted:

  • Double storey extension to side – 40a Abbey Vale - APPROVED
  • Agricultural general purpose building – Horsley Croft, High Walton – APPROVED
  • Rear conservatory – 36 Fairladies – APPROVED
  • Demolition of barn and erection of new dwelling – Plot 1, Wyndhowe, Seamill Lane – REFUSED
  • Reinstatement of cottage and extension into attached barn – Moorleys, Egremont –APPROVED with conditions

175/09MINUTES OF THE MEETING HELD ON 19 OCTOBER 2009

It was RESOLVED that the minutes of the meeting held on 19 October 2009 be accepted as a true record and signed by the Chairman subject to an amendment to min 164/09 to indicate that the broken paving slab was a tripping hazard.

176/09 MATTERS ARISING FROM THE MINUTES

(a) Fairladies footpath – TheChairman reported on his meeting with a highways engineer to look at safety issues. A staggered barrier was recommended to replace the gate and it was agreed that an anti-slip coating should be applied to the concrete steps. Story Homes had agreed to carry out the work as soon as possible. A meeting had also taken place with a contractor who was to provide a price for maintaining the lights etc. During this visit it had been noted that some of the drainage gulleys in the car park were blocked by debris. Story Homes had been asked to clear this before hand-over.

(b) Mapping Issues , Outrigg – The problem of emergency services not being able to locate properties off Outrigg had been taken up with CBC. The properties are shown on CBC’s own mapping system but are not listed on Google. CBC was considering whether it would be appropriate to assign a street name. Consultation would then take place with the owners of properties affected.

(c) Other items from the action list

  • Play area repairs – the work was now complete and an assurance had been received from CBC on the condition of the swing unit. An invoice for the work was awaited.
  • Replacement of railings along Main Street – Cumbria Highways had confirmed that the work would be done early in the New Year
  • Street Naming – CBC had promised to respond as soon as possible to the request to give a name to the B5345 by the Priory. However, the request to rename part of Station Rd as Coach Rd was unlikely to be accepted by CBC.
  • One-way traffic proposal – Cumbria Highways was arranging a meeting with the public school, county councillor and SBPC representative in the near future. It was intended that other traffic issues would be discussed at the same meeting.
  • Broadband speeds – there had been a good response to the request in the parish magazine for evidence of problems. The Clerk was collating the replies before taking up the issue with BT.
  • Seamill car park – The contractor had visited the site and advised that the situation be monitored to see if the problem recurs rather than undertake exploratory work at this stage. He would provide an estimate for surface improvements to be undertaken in the spring.
  • Christmas tree – It was noted that Marcus Clarkson had offered to provide a Christmas tree for the village.

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  • Quality Coast Awards – CBC had indicated that it intended to proceed with an application for Quality Coast Awards for four local beaches, including St Bees. A meeting had been

arranged for 23 November and Joyce Jennings and Val Turpin would attend on behalf of the

council.

177/09 PRIORY PADDOCK – TREE WORK

Richard Mellor, CBC Landscape Officer, had visited the paddock to advise on work necessary to maintain the trees in good condition. He advised that some pruning was required and had provided a quotation for carrying out the work.

It was RESOLVED that CBC be asked to carry out the work at a cost of £352.26 excl VAT.

178/09 CLERK’S CONTRACT OF EMPLOYMENT

The Clerk’s existing contract of employment was based on the NALC model contract in 2004. However, the contract was not compliant with current employment law. The Chairman presented a draft contract for approval to replace the outdated version. The main changes were the inclusion of paid annual leave and additional clauses relating to working from home.

It was RESOLVED that the draft contract be approved for signature by the Chairman and Clerk.

179/09 OUTSTANDING ACTIONS

The list of outstanding actions had been circulated. Councillors provided updated information on several issues and it was agreed that issues outstanding from December 2008 or earlier be discussed at the next meeting.

180/09 PRESERVATION OF OLD MILL RACE

Cllr Robson explained that parts of the old mill race which brought water from Rottington to Peck Mill were clearly visible on photographs from the 1940s but were now disappearing. As this was a good example of medieval water engineering it had been suggested that a preservation order might be appropriate. Councillors supported this suggestion and it was agreed that Cllr Robson would contact English Heritage to discuss the matter.

181/09 REPORT TO COPELAND BOROUGH COUNCIL

There were no items for report to CBC.

182/09 REPORT TO CUMBRIA COUNTY COUNCIL

The following items were noted for report to CCC:-

  • There had been further problems recently with muddy water flowing out of the drain by the entrance to the Station car park after heavy rain. This had been one of the areas identified for further work in the drainage survey undertaken some time ago. It was agreed to write to Cumbria Highways again about the matter.
  • The lettering on the sign at the entrance to the village on High House Road was in need of repair.

It was also noted that three new drains had been put in on High House Road. Cllr Haile was following up the problem of surface water draining from the Fleatham Farm development.

183/09 FINANCE

(a)Budget 2010/11

A draft budget had been circulated for consideration. It was agreed that the sum originally allowed for work on paths around the Priory and the graveyard be removed from the budget as the work was unlikely to be going ahead at the moment and the provision was required to fund a forecast deficit for 2010/11.

It was RESOLVED that, subject to this change, the budget for 2010/11 be approved and that the precept for 2010/11 be set at £17,800.

(b)Payments

It was RESOLVED that the following accounts be approved for payment:

  • Cheque no 001476 St Bees Priory Church –donation to essential repairs to New College Hall chimney - Total £2000.00 (agreed at last meeting)

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  • Cheque no 001477 K SingletonCompost £64.44 + VAT Total £74.10 (authorised by VIB Committee)
  • Cheque no 001478 BTCVEnterprisesgorse/tree stakes £188.60 + VAT Total £216.89
  • Cheque no 001479 J Donaldson – Clerk’s salary November 09 Total £433.64

Cheques signed since last meeting to report :

Cheque 001469 CRCL – donation £200 (agreed at last meeting)

Cheque 001470 St Bees Priory Church –donation to parish magazine £500 (agreed at last meeting)

Cheque 001471 St Bees Village Hall Committee – donation £500 (agreed at last meeting)

Cheque 001472 Royal British Legion – donation £150 (agreed at last meeting)

Cheque 001473 The Friends of the Priory - donation £50 (agreed at last meeting)

Cheque 001474 Cumbria Wildlife Trust – donation £60 (agreed at last meeting)

Cheque 001475 FLAG – donation £50 (agreed at last meeting)

184/09 CORRESPONDENCE

(a) Letter received from CCC Children’s Services inviting comments on proposals to improve secondary schools by seeking funding through the Building Schools for the Future initiative. Noted.

(b) Letter from ACT about a consultation on changes in the way in which adult social care is organised. Noted.

(c)Letter received from Age Concern publicising their accident prevention and home safety scheme.

(d) Bulletin received from CALC on nuclear issues. It was noted that ‘Managing Radioactive Waste Safely’ would be the subject for discussion at the next Neighbourhood Forum on Tues 1 December in St Bees Village Hall.

(e)The Government’s response to the consultation on byelaws had been received. It was noted that the main provisions remained unchanged but the time limit for consultation on new byelaws had been extended to 28 days.

INFORMATION ONLY

Countryside Voice – Autumn 2009

Dispatches (CBC publication) Oct 09

CALC Circular Nov 2009

CALC Annual Report 2009

The Cumbria Rider Nov 2009 – March 2010

185/09 ANY OTHER BUSINESS

(a) The Clerk reported that Cllr Rowlands had indicated that he would be resigning from the Parish Council as he will be moving out of the area early in January. It was agreed that a letter be sent to Cllr Rowlands thanking him for his work on the council.

(b) The National Trust had requested an opportunity to give a presentation to the council early in 2010 on the work they are undertaking on waymarking and interpretation of the coastal area. In the meantime the project co-ordinator was hoping to brief a small group of councillors on the proposed work. Cllrs Mayow, Robson, Bettinson and Argyle volunteered to take part in a meeting.

(c) Footpath improvement work would be taking place on the footpath over the Head on 19 Nov. The work would be done jointly by CCC, RSPB volunteers and local volunteers as part of the Parish Paths Initiative.

(d) Ian Hill had drawn attention to the PCT response on manning levels (Sept 09 meeting). The figures provided did not make it clear that there had been a large number of locum appointments, most recently 10 locum consultants recruited through a visit to India.

(e) It was reported that Arthur Irving, who had been a long-serving member and Vice-Chairman of the parish council, had died recently. The Clerk would send a letter of condolence to Mrs Irving.

186/09 DATE OF NEXT MEETING

It was RESOLVED that the next meeting be brought forward and take place on Monday 14 December 2009 at 7.30pm in the Village Hall.