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Minutes for October 2009

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 19 October 2009 at 7.30pm in the Village Hall

PRESENT: Cllrs G P Smith (in the Chair), P Argyle, N Bettinson, G Gilmour, J Haile, I Hill,

F Kennedy, A King, B Mayow, D Millington, J Rowlands, D Sim, V Turpin and the Clerk

151/09 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr C Robson

152/09 DECLARATIONS OF INTEREST

Cllrs Gilmour and Haile declared interests in agenda item 5a (New College Hall chimney repairs) and item 16c (Donations) as members of the PCC. Cllrs Bettinson and Sim declared an interest in item 16c as Trustees of the Pagan Trust and Cllr Turpin declared an interest as a member of the Village Hall Committee.

153/09 PUBLIC PARTICIPATION

There were no items raised.

154/09 MINUTES OF THE MEETING HELD ON 19 SEPTEMBER 2009

It was RESOLVED that the minutes of the meeting held on 19 September be accepted as a true record and signed by the Chairman subject to an amendment to min 137/09a to indicate that Cllr Gilmour declared a personal interest in the issue as a member of the PCC and, having been invited to explain the request for financial assistance, took no part in the subsequent debate and decision.

155/09 MATTERS ARISING FROM THE MINUTES

(a) Chimney Repairs, New College Hall

Cllrs Gilmour and Haile declared a prejudicial interest and took no part in the discussion of this item.

The Chairman reported that the Finance and Risk Advisory Group had considered the proposed donation and had concluded that the reserves were sufficient to cover the amount proposed and the donation could be made within the Section 137 spending limit. The repairs were essential if the building was to continue to be available for community use as the building’s Grade 2 listing prevented demolition.

It was RESOLVED that a donation of £2000 be made towards the cost of essential chimney repairs under Section 137 of the Local Government Act.

(b) Donation of seat

The donor had indicated that she was interested in having the seat on RSPB land and would be prepared to allow them to specify the model. Further information was being sought from the RSPB on the total cost.

(c) Other items from the action list

  • Implications of recent boundary changes – The changes which took effect in April resulted in the loss of one seat on the council, although the councillor serving Ingwell ward continued to serve until the next election. CBC Parish Review Group were considering a proposal to increase the number of councillors serving St Bees ward to 13. If approved, this would allow the council to remain at its present size.
  • Poop a scoop bags – the bags were available free from the Post office and beach shop. It was agreed to put a notice in the parish magazine and on the noticeboards drawing attention to the availability of the bags.

156/09 FAIRLADIES CAR PARK AND FOOTPATH

The council’s solicitor had confirmed that he expected to have the transfer paperwork complete in the near future. The Finance & Risk Advisory Group had discussed risk/maintenance issues at their recent meeting and the Clerk was investigating options for dealing with maintenance issues. The group had concluded that a barrier was needed to prevent children running straight down on to the road and specialist advice was being sought on the best design to replace the large metal gate.

It was RESOLVED that expenditure of up to £999 be approved for the purchase and installation of a barrier to enable the work to be completed as soon as possible.

527

157/09 TRAFFIC SPEEDS

A letter had been received from Cumbria Highways enclosing the results of speed surveys conducted since the removal of the 20mph zone. The results did not show any change in traffic speeds since the 20mph signs were removed.

The police had suggested that the council might wish to consider the joint purchase of a Speed Indication Device with a neighbouring parish council who had similar concerns about traffic speeds.

However, it was suggested that there would be maintenance issues associated with this and that its long-term effectiveness was unclear. It was agreed to request more enforcement action by the local police. It was noted that some speed checks had been carried out but not at the peak times.

158/09 ASSET MAINTENANCE – FENCING

Estimates had been received for fencing at Beck Edge Garden and at the allotment field.

In view of the uncertainties over expenditure required on Fairladies footpath it was suggested that non-urgent work should be postponed until the financial position was clearer.

It was RESOLVED to proceed with fencing at the allotment field at a cost of £350 and to defer consideration of the other work until February 2010.

.

159/09 PLAY AREA REPAIRS

CBC had indicated that all the original repair work had been completed, although no bill had yet been received. The report on the recent ROSPA inspection had identified further minor maintenance work and an estimate of £200 had been received from CBC for carrying out this work. CBC had also been asked for an assurance on the condition of the swing unit which had not been replaced as part of the earlier work. They had also been asked to implement the regular inspection programme which they had agreed to provide.

It was RESOLVED that a sum of £200 be approved for the additional maintenance work. .

160/09 TRAINING

CALC was offering to provide training for those councils which had achieved Quality Parish status to enable them to use the new power of well being. In order to make use of the new power 80% of councillors are required to attend the training.

It was RESOLVED to arrange a training session in the New Year at a cost of £75.

161/09 VILLAGE IN BLOOM COMMITTEE

The minutes of the meeting of the Village in Bloom Committee on 2 October were received and noted.

162/09 REPORT FROM COMMUNITY POLICE OFFICER

No report had been received for the meeting.

It was reported that youngsters were creating a nuisance around the station garage site and the bridge. It was agreed to bring this to the attention of the local community police officers.

163/09 REPORT TO COPELAND BOROUGH COUNCIL

Two issues were noted for report to CBC:-

  • Some new paving slabs had been placed around the Wainwright sign but a larger paved area would be beneficial.
  • There had been little or no improvement with the lighting at the beach car park.

164/09 REPORT TO CUMBRIA COUNTY COUNCIL

Two issues were noted for report to CCC:-

  • There is a broken paving stone outside the Manor House where water accumulates after heavy rain.
  • There is a long pot-hole developing in the road surface at Cross Hill which could be a hazard to cyclists.

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165/09 PLANNING

(a)New Applications

The Planning Advisory Group reported on the following new applications received for comment since the last meeting:

  • Ref 4/09/2447/0F1 Demolition of existing garage and filling station forecourt,

remediation of land, erection of six 3-bedroom houses

Station Rd, St Bees

It was noted that the revised application was for two storey dwellings which were more in keeping with neighbouring properties than the original plans, and the vehicle access and parking were now to be on Station Road.

It was RESOLVED that there were no objections to this revised application.

  • Ref 4/09/2453/0F1 First floor extension, reorganisation of internal layout and balcony to

rear

Hedingham House, Seamill Lane, St Bees

It was RESOLVED that there were no objections to this application.

(b) Applications approved/refused

The following decisions by CBC were noted:

  • Village School Extension – APPROVED with conditions
  • New dwelling - Orchard How, Outrigg APPROVED

166/09 FINANCE

(a) Finance & Risk Advisory Group

The notes of the meeting held on 13 October were received and noted. The review of the position at the end of the second quarter indicated that spending was generally in line with the budget, although it was noted that the budgeted expenditure on paths around the Priory might not be taken up in the current year. It was noted that the group was also suggesting minor changes to the risk management policy. The Clerk was seeking advice from CALC on the extent of the council’s responsibility for checking the risk assessments provided by contractors.

(b) Budget 2010/11

No suggestions for major spends had been put forward for inclusion in the budget. If the position at the end of the current financial year was in line with projections, the reserves would be reduced and consideration would have to be given to building an acceptable level of reserves to cover cash flow and unexpected liabilities. A draft budget would be prepared for consideration at the next meeting. (c) Donations.

Cllrs Gilmour and Haile declared an interest in the donation to the Priory Church and Cllrs Bettinson, Sim and Turpin declared interests in the donation to the village hall and took no part in the decisions on these items.

It was RESOLVED to make the following donations to local groups:-

  • CRCL – sponsored beach clean £200 (section 137)
  • St Bees Priory Church – contribution to printing of parish magazine - £500
  • Village Hall Management Committee – contribution to maintenance and running costs - £500
  • Royal British Legion - £150 (section 137)
  • Friends of the Priory - £50
  • Cumbria Wildlife Trust - £60 (section 137)
  • FLAG - £50

(d)Payments to be approved

  • Cheque no 001465 Prodata Associates Ltd – weather station SIM board £42.61 + VAT Total £49.00
  • Cheque no 001466 J Donaldson– reimbursement for purchase of weedkiller £66.70 + VAT Total £76.70
  • Cheque no 001467 J Donaldson – salary Oct & backdated pay award £459.32 + postage £5.94 Total £465.26

529

  • Cheque no 001468 CALC – course fees Total £100.00

Cheques signed since last meeting to report:

001464 D Robinson – reimbursement for plants Total £16.93 (approved by VIB Committee)

167/09 CORRESPONDENCE

(a) Invitation received for delegates to attend the CALC AGM on Sat 14 November at 10.30am at the Hundith Hill Hotel, Cockermouth. Noted

(b) Correspondence received from Mrs J King of Abbey Rd enclosing a copy of her letter to St Bees School opposing the proposal for a one way system. Noted.

(c) Draft minutes received of the annual meeting of CCC with parish councils. Noted.

(d) Letter received from CBC about the full public consultation on the revised Shoreline Management Plan. Consultation runs until 10 Jan 2010 and documents are available at http:/mycoastline.org

(e) Letter received from Copeland Borough Council inviting comments on the draft Private Sector Housing Strategy. Noted.

(f) Correspondence received from Dr I McAndrew on the difficulty experienced by emergency services and delivery drivers in finding their address as it is not shown on maps and there are no signs. The Clerk was following this up with CBC.

(g) Notice received of AGM of CALC Copeland District on 29 October at 7.00pm in Gosforth Village Hall. Noted

(h) Correspondence received about a request by residents of Richmond Crescent for a ‘no parking’ sign to encourage those attending sporting events at the Adams Ground to use the adjacent public car park. It was noted that the request had been passed to CBC for action.

INFORMATION ONLY

CALC Circular Oct 2009

Planned roadworks – Northern region Sept- Nov 2009

Temp road closure A595 New Mill to Boonwood for 2 nights commencing 22/10/09

Open Space Autumn 2009

Cumbria Highways Newsletter Autumn 2009

168/09 ANY OTHER BUSINESS

(a) Cllr Robson had reported that the History Project was now proceeding as planned following the meeting with the Diocesan Advisory Committee.

(b) The Clerk was following up the omission of Bank End quarry from the proposals map of the Minerals & Waste Development Framework.

(c) Cllr Bettinson reported that he would be meeting Richard Mellor shortly to discuss work required on the trees at Priory paddock. The new gorse plants would be arriving in the next few weeks and volunteers would be needed to help with planting. The area was being strimmed ready for planting.

(d) It was requested that the list of outstanding actions be included in the agenda for next meeting.

(e) It was reported that Rt HonYvette Cooper MP would be giving the 2009 Fyfe Lecture on Friday 23 October at UCLAN’s Westlakes campus.

169/09 DATE OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 16 November 2009 at 7.30pm in the Village Hall.