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Minutes for January 2010

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 18 January 2010 at 7.30pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), P Argyle, N Bettinson, G Gilmour, I Hill, F Kennedy, A King, R Mayow, D Millington, J Rowlands, D Sim, V Turpin and the Clerk

Also present: 2 members of the public

In attendance : PCSO S Bragg (Cumbria Constabulary), PC P Southwell (British Transport Police)

Mrs J Jennings (Beach Clean Co-ordinator)

1/10 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs J Haile and C Robson.

2/10 DECLARATIONS OF INTEREST

Cllr Smith declared a personal and prejudicial interest in the planning application for Kenmore, Seamill Lane as the owner of the property (agenda item 12a).

3/10 PUBLIC PARTICIPATION

A member of the public expressed concern at the delay in bringing the new Fairladies footpath into use. He had contacted Story Homes who had blamed the delay on the Parish Council.

The Chairman explained that the legal transfer of ownership had not yet taken place. The solicitor acting for the council had approved the draft documentation on 17 December but had not yet received the final document for signature from the solicitors acting for Story Homes. The council had carried out a risk assessment of the site with the assistance of a professional highways engineer and it had been decided that a staggered barrier was required to replace the gate and a non-slip coating should be applied to the steps. Story Homes had agreed to carry out the work within three weeks but that deadline had passed some time ago and the work was still outstanding. The Clerk would write to Story Homes to ask for the reason for the delay and to point out that the inaccurate information being given to residents by their staff was not helpful.

4/10MINUTES OF THE MEETING HELD ON 14 DECEMBER 2009

It was RESOLVED that the minutes of the meeting held on 14 December 2009 be accepted as a true record and signed by the Chairman.

5/10 REPORT FROM COMMUNITY POLICE OFFICER

It was RESOLVED to bring forward this item on the agenda.

PCSO Bragg presented a report on calls for service during 2009 and reported that in January 2010 to date there had been 10 logs. The figures were similar to previous years and were comparable to other areas. He advised residents to be vigilant and report all incidents to the police. Advice on securing homes and property was available on the web-site.

The Chairman welcomed PC Southwell from the British Transport Police. PC Southwell outlined the work of the British Transport Police and explained that the force was keen to develop relationships with local councils and communities. His area of responsibility extended from Wigton to Ravenglass. Although based in Carlisle, modern technology allowed him to spend most of his time in West Cumbria. Although there had been problems in the past with youths gathering at the railway station, this had been less of a problem recently but he urged local people to report all incidents involving the railway or railway property.

6/10 BEACH CLEANING

It was RESOLVED to bring forward this item on the agenda.

Joyce Jennings reported on her role in co-ordinating beach cleaning activities. It was hoped to restart beach cleaning before Easter to deal with the rubbish which was being washed up. The Probation Service would be asked to help as last year. As part of the Quality Coast Award application CBC had asked the RNLI to carry out a risk assessment of the beach and she had been invited to be present.

It was noted that the groins were in need of repair. As this was a CBC responsibility Mrs Jennings agreed to raise the matter initially with the CBC officer involved in the Quality Coast application.

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7/09 MATTERS ARISING FROM THE MINUTES

(a) Fairladies car park & footpath – the present position was as explained by the Chairman during the public participation item

(b) Consultation – Variation to discharge limits – Cllr Sim had read the documents and advised that there were no issues of concern.

(c) Outstanding Actions – the list of outstanding actions was reviewed and it was noted that concerns raised at the last Annual Parish Meeting about the danger to pedestrians outside Barony House had not yet been addressed by Cumbria Highways. It was agreed to include this in the discussion with Cllr Southward at the February meeting.

(d) National Trust coastal signage project – Cllrs Mayow, Bettinson, Robson and the Clerk met the project co-ordinator following the last meeting. It is proposed to put an information board in St Bees and another at the Whitehaven end of the path. The suggested location is close to the ticket machine at the main beach car park. Councillors had suggested that a second sign would be useful, perhaps at the private beach car park or by the beach shop but this would depend on the funding available.

(e) Other items from the action list

  • One way traffic proposal – It was reported that the public school was continuing to press for a one-way traffic system. The meeting which was to have been organised by Cumbria Highways had not taken place and there had been no direct discussions on this matter between the school and the parish council. It was RESOLVED to invite the Bursar to attend the next meeting when Cllr Southward would also be present to discuss traffic issues including the 20mph proposals.
  • Quality Coast Awards – the RNLI would be carrying out a risk assessment of the beach on 2 February as part of the application process.
  • Flooding – the issue of flooding from a blocked drain by the entrance to the station car park was raised with Highways. Contractors had cleared a large amount of debris to clear the drain but if the problem recurred Highways had agreed to carry out more extensive repair work.
  • Allotment field fencing – the contractor would be fitting stock-proof fencing shortly.
  • Priory Paddock tree work – the planning application had been submitted and CBC had now carried out the work. However, the work was not done according to the specification and all the material was shredded and left in piles on the site. CBC had been informed and their staff would be removing the waste.

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8/10 CONSULTATION ON DRAFT NUCLEAR NATIONAL POLICY STATEMENT FOR NEW NUCLEAR BUILD

The government was undertaking a public consultation on this issue. Exhibitions and public discussion sessions had taken place at Sellafield and Whitehaven to allow comment on the draft NPS and the site assessments for the proposed sites in Copeland. CALC was organising a meeting on 27 January for parish councils close to the proposed sites and was inviting councils to send representatives to explain their council’s position.

It was RESOLVED that:-

  • The council supports the principle of new nuclear build as part of the overarching energy strategy
  • The council supports a new build on land adjacent to the Sellafield site but does not support

new build on the Braystones and Kirksanton sites.

  • The council believes that it is vital that the council is consulted on issues such as transport.
  • The council would wish to see major improvements to the road network, particularly the A595, before any construction work takes place.

It was FURTHER RESOLVED that Cllrs Smith and Gilmour represent the council at the CALC meeting on 27 January.

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9/10REPORT FROM VILLAGE SCHOOL GOVERNORS

Cllr Kennedy gave a report on behalf of the Governors of the Village School. The new extension was being constructed and would be complete by July. The take-up of school meals had dropped so that the service was running at a loss but the governors had decided to continue to offer school meals with a modest price increase. A number of children were away on a ski-ing trip in the Alps. The recent icy weather had caused problems at the Outrigg entrance and Cumbria Highways had been asked to provide a grit box.

It was noted that the street lamp on School Lane is on constantly, apparently because of a timer fault. Cllr Kennedy agreed to chase up the repair.

10/10 REPORT TO COPELAND BOROUGH COUNCIL

There were no matters to report.

11/10 REPORT TO CUMBRIA COUNTY COUNCIL

Reports of several faulty street lights were passed to the Clerk for report to CCC.

It was also noted that the street light on Dawson Place had been removed when the new lighting column was fitted on the opposite side of the road, leaving a dark area.

It was RESOLVED to ask CCC when the new light would be operational.

It was noted that a meeting was to be held shortly to begin preparation of a new leaflet promoting walks on footpaths which linked with the areas of common land. The footpath improvement work on the Head had been postponed because of the weather.

12/10 PLANNING

(a)New Applications

Cllr Smith withdrew from the meeting at this point and took no part in the discussion of the planning application for Kenmore, Seamill Lane

The Planning Advisory Group reported on the following new applications received for comment since the last meeting:-

  • Ref 4/10/0001/0F1 Removal of garage and erection of two storey extension, Kenmore, Seamill Lane

It was RESOLVED that there were no objections to this application.

  • Ref 4/09/2549/0F1 & 4/09/2550 Conservation area consent/renewal of permission to remove a non-traditional building and convert two traditional buildings to form two residential units, Town Head Farm, St Bees

It was RESOLVED that there were no objections to the renewal of permission.

  • Ref 4/10/2006/TPO Crown reduction of mixed group of alder and willow trees, Priory Paddock

As the Parish Council was the applicant it was not deemed appropriate to comment on this application.

(b) Proposed Abbey Road development

CBC Planning Panel would be visiting the site on 20 January at 10.00am. The residents group was encouraging those opposed to the development to attend on the day of the visit to show their opposition and two of the group would be speaking at the Planning Panel meeting when the application was discussed.

It was RESOLVED that the Chairman represent the council at the site visit.

(c) Approvals/refusals

There were no decisions to report.

13/10 FINANCE

(a)Payments

It was RESOLVED that the following accounts be approved for payment:

  • Cheque no 001486CPREannual subscription- £29.00
  • Cheque no 001487 J Donaldson– renewal of anti-virus software£30.99
  • Cheque no 001488 J Donaldsonannual Broadband allowance - £50.00
  • Cheque no 001489 J Donaldson– salary Jan 2010 (incl annual leave element) £482.11

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(b) Disposal of printer

The printer purchased at the time of preparation of the Parish Plan had developed a fault and was becoming unusable.

It was RESOLVED that the printer be scrapped and deleted from the Asset Register.

14/10 CORRESPONDENCE

(a) A letter had been received from RWE enclosing a copy of a letter to be sent to residents regarding possible nuclear development at Braystones and Kirksanton. Noted.

(b) A letter had been received from CBC about a consultation event on the Shoreline Management Plan to be held at Silloth on 26 January 7.00pm-8.30pm. Noted.

(c) A letter had been received from CCC about the final stage of consultation on the Cumbria Minerals and Waste Development Framework. Bank End Quarry was still not mentioned and the Clerk was contacting CCC to follow this up.

INFORMATION ONLY

Cumbrian Wildlife - Jan 2010

Overhead Wires Project Newsletter – Winter 2009

Neighbourhood Forum Newsletter from meeting on 1 Dec 2009

Highways Agency Planned Roadworks Dec 2009 – Feb 2010

15/10 ANY OTHER BUSINESS

(a) The Clerk reported that CCC had provided a small supply of grit (currently stored at the beach car park) to be used by the Parish Council for problem areas not covered by Cumbria Highways gritting programme.

(b) A complaint had been received about parking in the yard opposite the Outrigg entrance to the Village School. As this was private land this was not a matter for the council.

16/10 DATE AND TIME OF NEXT MEETING –

It was RESOLVED that the next meeting take place on Monday 15 February 2010 at 7.30pm in the Village Hall.