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Minutes for July 2010

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 19 July 2010 at 7.30pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), P Argyle, G Gilmour, J Haile, I Hill, F Kennedy,

B Mayow, D Millington, C Robson, D Sim, V Turpin and the Clerk

In attendance: Mr P Capes, St Bees School and Ms T Harrison, CBC


Apologies for absence were received from N Bettinson, A King, S Moules


Cllr Smith declared an interest in the planning application for Kenmore, Seamill Lane. Cllrs Kennedy, Hill and Robson declared an interest in the request for a donation towards the production costs of the St Bega play.


No items were raised.


It was RESOLVED that the minutes of the meeting held on 21 June be accepted as a true record and signed by the Chairman.


It was RESOLVED to bring forward this item on the agenda.

The minutes of the meeting of the committee on 24 June were received. Cllr Millington explained that the committee had discussed the short-listed proposals with a traffic engineer from Capita but it was noted that Cumbria Highways would need to carry out a full assessment of the proposals in due course. The committee had now finalised its recommendations to the parish council and all members of the committee had supported the recommendations.

Cllr Millington outlined the recommendations for traffic calming measures in the four locations which the committee had considered – Barony House, Wood Lane junction, Abbey Rd junction with the B5345 and the area around the war memorial at the Station Rd junction.

The proposals were discussed in detail and minor modifications were proposed.

It was RESOLVED that the following measures be put forward for discussion with CCC:-

  • Zone A (Barony House) – chicane to reduce traffic speeds and improve pedestrian safety at the point where school pupils cross the road. The box junction markings at the level crossing to be repainted and parking between the level crossing and Barony House to be restricted.
  • Zone B1 (Junction of B5345 and Abbey Rd) – gateway features and rumble strips to be installed at the entrance to the village to slow traffic approaching the junction and road marking to be made clearer to help correct positioning of traffic turning right into Abbey Rd..
  • Zone B2 (area around the Wood Lane junction) – rumble strips to be installed across the carriageway opposite the old barn to slow traffic travelling north towards the Abbey Rd junction and to reduce the speed of traffic travelling south towards the Wood Lane junction. The road markings at the junction to be repositioned to improve visibility for traffic turning right into Wood Lane. Restricted parking to be considered for vehicles delivering to the school kitchens.
  • Zone C (area by the war memorial and Station Rd junction) – pavement to be extended around the war memorial to improve pedestrian safety. Road markings at the junction to be repainted. Rumble strips to be installed between the level crossing and speed humps.


The Chairman welcomed Trudy Harrison from CBC to the meeting. The Chairman explained that it was not clear to councillors what advantages locality working would have for the parish council and he had invited Ms Harrison to attend to share her experience as both a locality worker and parish councillor. Cllr Argyle reported on the second meeting of the parishes within the Egremont area and explained that a decision was now needed on whether St Bees intended to participate.


Ms Harrison explained her work with the Five Rivers and the South Copeland groups and outlined the benefits which partnership working had brought to parishes within each locality. Parish plans

had been incorporated into a locality plan and the support of other parishes had enabled projects to be taken forward. A member of staff was assigned to each locality and their input had helped to identify funding sources and improved liaison with principal authorities. Each locality had developed its own constitution and it would be for the Egremont group to decide how the group would work and how decisions were to be made.

Councillors thanked Ms Harrison for her contribution to the discussion which had enabled them to understand the potential benefits more clearly.

It was RESOLVED that the council participate in the locality working group.


(a) Beach Advisory Group – Cllr Argyle reported that the new flag had been damaged in the recent winds and CBC would be taking it down to see if it could be repaired. A meeting had taken place in Ravenglass with representatives of beach groups in Copeland where the idea of a coastal partnership had been discussed to promote joint initiatives. Cllr Argyle agreed to continue to represent the council on this group. The Beach Advisory Group would be meeting on 20 July to discuss plans for a beach event to mark the quality coast award. The anchor was now in place at the Wainwright wall. A meeting had been held with CBC about the proposed new signage and amended

designs were awaited.

(b) Fairladies car park/footpath – Cllr Mayow had liaised with the owner of the adjacent land and it was proposed that the fence be removed.

It was RESOLVED that the fence be removed.

(c) Beach Monitoring – a response had been received from Sellafield Ltd about the plans for increased monitoring over the summer period but the logic behind the decision was still not clear.

It was RESOLVED to take up the matter directly with the Environment Agency.

(d) Other items from the action list :

  • Donation to Pre-school Group – the group had asked that the donation agreed at the last meeting be used to purchase a Wendy house for the new building. The order had been placed and a plaque would be fitted to record the parish council’s gift.
  • Commons Improvement Project – there had been no contact from CBC Planning officers despite an e-mail asking them to suggest dates for a meeting on site.

122/10 BUSINESS PLAN 2011-2014

Suggestions for inclusion in the Business Plan had been circulated together with a scoring matrix for councillors to indicate their priorities. It was agreed that councillors forward their results to the Clerk so that a draft plan could be prepared.


No report had been received.


It was noted that smaller roads on residential estates such as The Crofts were not swept. The Clerk would investigate the position with CBC.


There were no items to report.


(a) New applications

The Planning Advisory Group reported on the following applications:

  • Ref 4/10//0F1 Erection of wind turbine - Land near 5 Ellerbeck Barns, Egremont

It was RESOLVED that the council had no objection in principle to domestic wind turbines but had some reservations about the size of this turbine which seemed to be more industrial in scale It was also to be sited close to the B5345 where it could be a distraction for drivers.


  • Ref 4/10/2329/0F1 Removal of garage & erection of two storey extension - revised

scheme - Kenmore, Seamill Lane, St Bees

This application had only just been received and there had not been time for the Advisory Group to consider it in advance of the meeting.

It was RESOLVED that the Clerk respond to CBC after consultation with the Planning Advisory Group.

(b) Proposed Abbey Road development

It was reported that the application would be considered by the PlanningPanel on Wednesday 21 July at 2.00pm.

(c) Approvals

No decisions by CBC had been received.

127/10 FINANCE

(a) Finance & Risk Advisory Group

The minutes of the meeting held on 14 July were received. The Chairman outlined the main points covered at the meeting:

  • The income and expenditure figures at the end of 31 March had been compared with the budget projections and the overall position was close to the projections. There had been no significant variances which could reasonably have been foreseen.
  • The actual income and expenditure for quarter 1 of 2010/11 had been compared with the budget and there were no areas of concern.
  • The internal audit report for 2009/10 had been reviewed and the group recommended that the financial regulations be amended in line with the auditor’s suggestions.
  • The scope of the internal audit had been reviewed and the group recommended that the same scope be agreed for 2010/11.
  • The group was proposing an amendment to the risk management policy and this would be brought to a future meeting for approval.
  • The suggestions for inclusion in the Business Plan had been discussed.

It was RESOLVED that the recommendations of the Finance & Risk Advisory Group be accepted.

(b) Donations

A request had been received for a contribution to the production costs of the St Bega play.

It was RESOLVED that a donation of £500 be made from the council’s reserves.


It was RESOLVED that the following accounts be approved for payment:

  • Cheque no 001531 I McAndrew – hosting of web-site & weather station running costs Total £110.00
  • Cheque no 001532 Grafix Signmakers – engraved plaque £104.00 + VAT Total £122.20
  • Cheque no 001533 Blomfields Ltd – plants for hanging baskets etc £612.40 + VAT Total £719.57
  • Cheque no 001534 F Kennedy – reimbursement for allotment prizes Total £20.98
  • Cheque no 001535 F Kennedy – reimbursement for key cutting Total £15.00
  • Cheque no 001536 J Donaldson – Salary July 2010 £501.33 + postage £11.52 Total £512.85
  • Cheque no 001537 United Utilities Water plc– allotment water charge Total £5.62
  • Cheque no 001538 Mike Gibson Stonework Ltd – fixing of anchor Total £94.00

Cheques signed last meeting to report:

  • Cheque no 001529 St Bees Garden Society – donation £150.00 (agreed at last meeting)
  • Cheque no 001530 K Nesbitt – reimbursement for repairs to water bowser £61.35 (approved by VIB Committee)


(a) An update had been received on progress with the Shoreline Management Plan. Responses to the earlier consultation with proposed actions were available on the website http:/www.mycoastline.org

(b) An invitation had been received for councillors to attend the Standing Conference on developing the Copeland Local Strategic Partnership 30 July 10.00 – 12.30 Egremont Market Hall. Cllr Argyle to attend.


(c) A letter had been received from CCC seeking comments on the Cumbria Landscape Character Guidance and Toolkit. Noted.

(d) Minutes received of first Joint Localities meeting.

(e) A copy of the Local Transport Plan Draft Core Strategy had been received for comment. Allan McNicholl of CCC would be attending the second Localities together meeting in Egremont on 1 st September to take feedback from locality partnerships in Copeland. Copies to be circulated to councillors.

(f) A progress report had been received on the Energy National Policy Statements. The government would be re-consulting in the autumn on the draft energy National Policy Statements. The government would be publishing the latest Nuclear National Policy Statement in the autumn, including information on the sites which the coalition government views as potentially suitable for new nuclear builds by 2025.

(g) Details had been received of free training sessions on open spaces management. Cllr Mayow would be attending the session on 26 July in Cleator Moor.

(h) A new publication had been received from CALC promoting good employment practices.

(i) Correspondence had been received from Ian McAndrew about the state of the toilet block at the former Station Garage. It was RESOLVED to write to the developer to ask for information on progress with the development of the site.


CALC Newsletter July/August 2010


(a) Allotment Competition

The competition had been judged on 3 July by Mark Hewetson of the Garden Society and Cllr Turpin. The results were:

Best Plot- 1 st prize P Graham 2 nd prize K James

Most improved plot – S Carter

Best new plot – X Poteau

The Village School children would also receive a prize for their work.

It was RESOLVED that a letter of thanks be sent to Mr Hewetson.


It was RESOLVED that the next meeting take place on Monday 20 September 2010 at 7.30pm in the Village Hall.