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Minutes for June 2010

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 21 June 2010 at 7.30pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), A King, B Mayow, D Millington, S Moules, C Robson, D Sim, V Turpin and the Clerk

Also present: 1 member of the public

97/10 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs P Argyle, N Bettinson, G Gilmour, I Hill and

F Kennedy

98/10 DECLARATIONS OF INTEREST

No declarations of interest were received.

99/10 PUBLIC PARTICIPATION

A member of the public raised concerns about the planning application for 116A Main Street. He had no objection to redevelopment of the site but was concerned that access to the rear yard was via the small lonning which belonged to the neighbouring property. The entrance to the lonning was very narrow and would not allow a vehicle and pedestrian to pass. It was difficult to tell from the plans supplied whether this was to be widened as part of the development. There had been no consultation with neighbours about the proposed demolition of the property or the use of the lonning.

100/10 PLANNING

It was RESOLVED to bring forward this item on the agenda

(a) New applications

The Planning Advisory Group reported on the following applications:

  • Ref 4/10/2253/0F1 Single storey rear extension with alterations to decking

27 Fairladies, St Bees

It was RESOLVED that there were no objections to this application.

  • Ref 4/10/2260/0F1 Revised scheme for demolition of plumber’s store & garage and

erection of a dwelling

Ref 4/10/2268/0C1 Conservation area consent for above application

116A Main Street, St Bees

It was RESOLVED that the following comments be submitted to CBC:-

  • There was no objection in principle to the proposal to demolish the existing building and erect a new dwelling provided that it was in keeping with the other properties in the conservation area. It was noted that access to the rear yard was via a narrow lane which was owned by an adjacent property owner. If the lane was to be used for pedestrian access to the new property it would need to be widened to allow a vehicle and pedestrian to pass. As the plans did not show the existing layout, it was not clear whether it was intended to widen the entrance to the lane by re-aligning the gable end of the new building.

  • Ref 4/09/9009 Non-material amendments to approved plan – extension to external

play area and extension of wall and timber fencing further to the west

St Bees Village School

It was RESOLVED that there were no objections to the proposed amendments

(b) Proposed Abbey Road development

It was reported that it was unlikely that the application would be considered at the June PlanningPanel.

(c) Approvals

The following decision by CBC was noted:-

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Ref 4/10/2171/0F1 Extension to bungalow, Whin Bank, Rottington - APPROVED

101/10 MINUTES OF THE MEETING HELD ON 17 MAY 2010

It was RESOLVED that the minutes of the meeting held on 17 May be accepted as a true record and signed by the Chairman.

102/10 MATTERS ARISING FROM THE MINUTES

(a) Quality Beach Award – The flag had been received and would be flying from the flag pole by the toilet block. The Beach Advisory Group was considering an event in August to celebrate the award. CBC was to provide new signage at the beach which would also address the concerns about motor vehicles and powered craft and had provided a draft for comment. A number of comments were raised about aspects of the proposed sign.

It was RESOLVED that CBC be invited to meet the Beach Advisory Group to discuss the wording of the sign.

(b) Fairladies car park/footpath – A ‘no ball games’ sign had been ordered and an article placed in the parish magazine to ask parents to discourage children from playing at the car park. Two of the street lights had been repaired by Mayson Bros. Cllr Mayow would be liaising with the adjacent landowner about possible alterations to the fence. CCC Highways had agreed that the parish council could proceed with drafting regulations for the use of the car park and the Clerk was now liaising with CBC Legal Dept.

(c) Beck Edge fence repairs – A revised estimate had been received for replacing the entire length with ranch style fencing using pressure treated wood. As the cost was only slightly more than the original estimate the work had been authorised so that it could be completed before the planters were put in place.

(d) Other items from the action list :

  • Registration of village greens – a booklet had been purchased from the Open Spaces Society covering the law relating to village greens and the process for registration. Cllr Mayow and the Clerk attended a training session on 22 May covering the law and management of green spaces. The possibility of registering land in the centre of the village was being investigated and an application would be made if sufficient evidence was available.
  • Possible parish council for Sandwith – CBC would be carrying out a community governance review following a formal request to set up a parish council for Sandwith. It was not yet clear if the survey would also include the residents of Rottington.
  • Litter problem, Main Street – no reply received from the Post Office to the letter offering to purchase a wall mounted bin, A follow-up letter would be sent.
  • Traffic Issues, High Walton – a reply had been received from Highways confirming plans to address the problems of cars colliding with the property at the junction with the Loughrigg Rd during icy weather. The work would take place in September. The information had been passed to the resident who had raised the issue. The Clerk would check whether it was possible for the road to be closed for safety reasons during icy weather.

103/10 DONATIONS

(a) Village School/Pre-school Foundation Stage project

The Pre-school Group had provided details of their equipment list for the new building together with information on the funds raised to date. Information was awaited from the Village School.

It was RESOLVED to purchase an item to the value of £500 from the Pre-school list as a donation to their part of the scheme.

(b) St Bees Garden Society

A request had been received from St Bees Garden Society for a donation towards the cost of hiring accommodation for the annual show.

It was RESOLVED that a donation of £150 be approved.

104/10 COMMONS IMPROVEMENT PROJECT

A further letter has been received from CBC Planning Enforcement Officer stating that in his opinion the desilting of the tarn constituted engineering work and should be included in the

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retrospective planning application. One of the planning officers would be contacting the council to arrange a meeting to discuss what should be included in the application.

105/10 BUSINESS PLAN

Suggestions for projects to be included in the business plan had been circulated.

It was RESOLVED to schedule an item in the next agenda to agree which projects should be included.

106/10 LOCALITY WORKING

CBC had organised a meeting on 16 June with representatives of Egremont Town Council and the parish councils in the Egremont area to discuss locality working. Cllrs Smith, Argyle and King had attended. The Chairman reported on the discussions which had taken place. Further information on locality working was awaited from CBC and another meeting was scheduled for 6 July.

107/10 MINUTES OF THE TRAFFIC CALMING COMMITTEE

The minutes of the meeting of the Traffic Calming Committee held on 25 May were received. The options identified at the first meeting had been narrowed down to a short-list which had been evaluated using the agreed criteria. The next meeting would take place on 24 June and it was hoped to bring a recommendation to the council meeting in July.

108/10 REPORT FROM COMMUNITY POLICE OFFICER

No report had been received. It was noted that a meeting was to take place on 22 June to establish a Neighbourhood Watch Scheme for the Fairladies estate.

109/10 REPORT FOR CBC

There were no items to report.

110/10 REPORT FOR CCC

  • It was reported that the sign to the caravan park was not proving effective and cars towing caravans were still driving into Firth Drive. The Clerk would discuss the siting of the sign with the Traffic Engineer.
  • A resident of Fairladies had drawn attention to the poor state of repair of the traditional cast-iron road signs. It was felt that these signs were part of the heritage of the area and should be preserved rather than replaced with modern styles. The Clerk would contact Highways about repairs.
  • It was noted that there had been no progress with the permissive path from Rottington Common. The Clerk would contact CCC to check the position.

111/10 FINANCE

(a) Internal Audit Report 2009/10

The report of the Internal Auditor for 2009/10 was received.

It was RESOLVED that the report be accepted and the recommendations for changes to the financial regulations be considered by the Finance & Risk Advisory Group..

(b) Annual Return

The Annual Return for 2009/10 was received.

It was RESOLVED that the summary of accounts in Part1 be approved and that the Statement of Governance be confirmed and signed by the Chairman.

(c)Payments

It was RESOLVED that the following accounts be approved for payment:

  • Cheque no 001521 CBC – play area repairs £4505.44 + VAT Total £5293.89
  • Cheque no 001522 T W West – excavator hire £200.00 + VAT Total £235.00
  • Cheque no 001523 Open Spaces Society – publications Total £29.00
  • Cheque no 001524 Open Spaces Society – annual subscriptions Total £40.00
  • Cheque no 001525 J Donaldson – Salary June 2010 £501.33 + postage £3.84 + travel £12.00 Total £517.17
  • Cheque no 001526 Mayson Bros Ltd– repairs to street lights £576.56 + VAT Total £677.46

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  • Cheque no 001527 United Utilities Water – allotment water charges Total £21.39
  • Cheque no 001528 V Turpin – reimbursement for competition prize Total £5.00

Cheques signed last meeting to report:

  • Cheque no 001518 Harrisons Packaging – poop scoop bags £206.99 + VAT Total £243.21 (agreed at last meeting)
  • Cheque no 001519 Assured Cumbria Pest Control – grasscutting 1 st quarter Total £637.00
  • Cheque no 001520 Assured Cumbria Pest Control – replacement of Beck Edge fence Total £517.00

112/10 CORRESPONDENCE

(a) A letter was received from Mr G Brightman about the situation with Eaglesfield, asking the council to support the development of the property for social housing. It was RESOLVED to reply that the council supports the development of low-cost housing in the village.

(b) A letter was received from CBC about changes in the arrangements for Overview and Scrutiny. Noted.

(c) A letter was received from Sellafield Ltd about increased monitoring of the beach during the summer holiday season. The monitoring would be carried out during the mornings for two weeks beginning on 9 August. It was RESOLVED to write to Sellafield Ltd expressing concern about the timing of the additional monitoring.

(d) Notice of the annual general meeting of the Open Spaces Society to take place on Tuesday 6 July in London. Noted.

(e) E-mail received from Mr G Walker suggesting opening times are posted on the toilet block at the beach and also requesting an update on problems with broadband speeds. The suggestion of signage had been passed to the Beach Advisory Group and an update would be sent on the Broadband issue.

(f) Information received about the Strategic Housing Market and Needs Assessment survey to take place shortly across Copeland. Councillors are asked to encourage residents to return the forms. Noted.

(g) E-mail received from two residents of Fairladies about the condition of the traditional sign at Nethertown Rd/Egremont Rd junction. This issue was being taken up with CCC.

(h) Invitation received from the History Society for councillors to attend the opening of the exhibition on 24 June at the Priory. Noted.

INFORMATION ONLY

CALC Newsletter June 2010

Dispatches (CBC Newsletter)

MRWS Newsletter 5

Notification of Police Community Liaison Forum on 14 July (focus on dog fouling).

Nuclear Institute Cumbria Branch Summer lecture series – ‘Deep Geological Disposal’

113/10 ANY OTHER BUSINESS

(a) It was reported that there was a lot of rubbish in the beck by the road bridge. The Clerk was contacting Cumbria Highways to ask them to clear the rubbish.

(b) It was noted that the memorial seat by the junction of Abbey Rd/Coach Rd had been removed by the owners for restoration. They were also intending to prune the shrubs before the seat was put back in place.

(c) It was reported that the Village Hall Committee was seeking quotes for essential work on the windows of the Village Hall and would be contacting David Southward about funding from the County Councillor’s capital grant

114/10 MEETING CALENDAR 2010/11

It was RESOLVED that the next meeting take place on Monday 19 July 2010 at 7.30pm in the Village Hall.