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Minutes for September 2010

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 20 September 2010 at 7.30pm in the Village Hall

PRESENT: Cllrs P Smith (in the Chair), P Argyle, N Bettinson, G Gilmour, J Haile, I Hill,

F Kennedy, B Mayow, D Millington, S Moules, D Sim, V Turpin and the Clerk

Also present: 2 members of the public

131/10 APOLOGIES FOR ABSENCE

Apologies for absence were received from A King, C Robson

132/10 DECLARATIONS OF INTEREST

No declarations of interest were received.

133/10 PUBLIC PARTICIPATION

A member of the public raised concerns about parking around the Outrigg entrance to the village school.The zig-zag lines only prohibited parking on one side of the road and an increasing number of drivers were parking on the opposite side of the road. The congestion was a potential danger to school pupils and also to other road users. It was suggested that drivers should be encouraged to park higher up the hill and that further parking restrictions should be considered.

The Chairman suggested that the matter could be considered by the Traffic Calming Committee which had now completed its first piece of work. Cllr Kennedy agreed to raise the matter with the governors of the village school.

134/10 MINUTES OF THE MEETING HELD ON 19 JULY 2010

It was RESOLVED that the minutes of the meeting held on 19 July be accepted as a true record and signed by the Chairman.

135/10 MATTERS ARISING FROM THE MINUTES

(a) Beach Advisory Group – Cllr Argyle reported that the event organised to mark the Quality Coast Award had proved very successful with a large number of entries for the sandcastle competition. The expenditure had been relatively small so funds were still available for another event.. There had been a noticeable improvement in the cleanliness of the beach area and toilets since the new CBC employee took up his post and it was agreed to write to CBC to pass on the favourable comments received.

The group would be meeting again shortly to look at future plans. The group had no clearly defined terms of reference and it was agreed that Cllr Argyle would draw up draft terms of reference for discussion at a future meeting.

(b) Beach Monitoring – The Environment Agency had agreed to postpone the monitoring planned for August until after the peak holiday season. It was agreed to send a letter thanking them for their co-operation and asking them to take account of the peak season when planning the monitoring programme for next year.

(c) Traffic Calming – Cllr Sim reported that he had contacted Cllr Southward to put forward the proposals agreed at the July meeting. The proposals had now been submitted to Cumbria Highways and Cllr Southward had indicated that he would be arranging a meeting with parish council representatives and Highways staff to discuss the proposals.

It was RESOLVED that the Traffic Calming Committee move on to look at the problems around the Outrigg area.

(d) Other items from the action list:

  • Business Plan – The projects for year 1 (2011/12) would need to be agreed at the next meeting if the plan were to influence the budgeting process and precept decision. Views were required from councillors as soon as possible.
  • Local Transport Plan consultation – Comments had been submitted emphasising the need to give greater priority to improving rail services and to increasing the budget for road safety improvements.
  • Toilet block, former Station Garage –A letter had been sent to Philip Carruthers Ltd asking for action to be taken to remedy the unsanitary state of the old toilets but no response

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had yet been received. It was RESOLVED that the matter be reported to the Environmental Health Department.

  • Highways Matters –A response had been received to the request for repainting of the cast iron signs. Cumbria Highways had stated that they were only able to repaint one or two each year because of budget constraints but would add the St Bees signs to their list. Highways staff had removed some rubbish from under the Pow Beck footbridge. It was RESOLVED to investigate the possibility of using a private contractor to carry out work on the sign posts.
  • Community Governance – CBC would be formally consulting on the proposal to create an additional seat on the parish council for the St Bees Ward to replace the seat lost when the Ingwell Ward transferred to Egremont. Consultation was also to take place with Sandwith residents on the proposal to create a new parish council. St Bees Parish Council would be consulted if this resulted in support for a parish council which might include part of Rottington.

136/10 FUTURE PROJECTS

Cllr Moules reported on the applications made to the Neighbourhood Forum for a contribution to the following projects:-

(a) Purchase of speed indication devices

The Forum had decided to defer consideration of an award for these items until the next meeting to allow time for Cllr Southward to organise a meeting with Cumbria Highways to look at the traffic calming measures put forward by the Parish Council following the last meeting.

(b) Fireworks Event

The Forum had awarded a sum of £400 towards this project on condition that discussions took place with St Bees School to arrange one event for the school and the village. Preliminary discussions had already taken place with the Bursar and further discussions would be taking place to agree the practical arrangements such as location, numbers etc.

137/10 LOCALITY WORKING

The Chairman reported on a meeting with Simon Walker of CBC and the Localities Meeting held on 1 September. There had been some discussion about how the structure would work and how the various meetings would interrelate. The next step was for a meeting of the Egremont group to be organised.

138/10 INTERVIEW WITH LEADER OF CUMBRIA COUNTY COUNCIL

The Chairman reported that he had been asked by CALC to interview Eddie Martin, the Leader of the County Council, to question him about issues of concern to parish councils. The interview had been recorded and was available on You Tube. Cllr Martin had been very enthusiastic about the benefits of locality working and the influence which parish councils could have on decision making.

139/10 REPORT FROM COMMUNITY POLICE OFFICER

A written report had been received from PCSO Bradley who was on leave and unable to attend the meeting. There had been few significant incidents during August, although there had been one attempted burglary. The police were advising householders to ensure that properties were secure. The police were following up reports of motorcycles using the bridleway at Green Lonning and would take appropriate action if they found those responsible. PCSO Bradley had made enquiries about the possibility of borrowing a SID from a neighbouring area but so far this had not proved possible.

It was RESOLVED to write to PCSO Bradley to thank him for his comprehensive report.

140/10 REPORT FOR CBC

There were no items requiring the council’s attention other than minor defects which would be reported by the Clerk

141/10 REPORT FOR CCC

There were no items to report.

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142/10 PLANNING

(a) New applications

The only application received since the last meeting had been revised plans for demolition of the barn and erection of a new dwelling at Wyndhowe, Seamill Lane. After consultation with the Planning Advisory Group the Clerk had submitted comments noting the changes made since the refusal of the original application but stressing the need for improvements to the foul drains before further developments were approved.

(b) Abbey Road development

The application had been approved by CBC Planning Panel subject to a number of conditions. There was no right of appeal against the decision, although it was understood that objectors were considering other options.

(c) Applications approved/refused:-

The following decisions by CBC were noted:-

  • Removal of garage and erection of extension, Kenmore, Seamill Lane – APPROVED
  • Erection of wind turbine, Ellerbeck Barns, Egremont – REFUSED

(d) Planning Enforcement

A copy of CBC planning enforcement manual had been received for information

143/10 FINANCE

(a) External Audit 2009/10

An unqualified opinion had been received from the external auditors. The only comment was that the council should act on the recommendation of the internal auditor for improvements to the financial regulations.

It was RESOLVED that the recommendations of the external auditor be accepted.

(b) Financial Regulations

Draft amendments to sections 10 and 11 of the Financial Regulations had been circulated.

It was RESOLVED that the amendments be approved.

(c) Future Internal Audit Arrangements

Cllr Moules reported that Andrew Oldham had agreed to take on the role of Internal Auditor for 2011 – 2012.

It was RESOLVED to write to Mr Oldham to thank him for offering to act as the council’s auditor and to organise a hand-over meeting with the current auditor towards the end of the year.

(d) Replacement of printer

The laser printer used by the Clerk was not working satisfactorily and, in view of its age, a repair would be uneconomic.

It was RESOLVED to purchase a new printer at a cost of £180 and to scrap the old printer.

(e) Payments to be approved:

It was RESOLVED that the following payments be approved:-

  • Cheque no 001546 St Bees Enterprises Ltd – photocopying £7.95 + VAT Total £9.34
  • Cheque no 001547 Information Commissioner– renewal of registration £35.00
  • Cheque no 001548 K Singleton – compost for VIB £13.80 + VAT Total £16.22
  • Cheque no 001549 Assured Cumbria Pest Control – grasscutting 2nd quarter £637.00
  • Cheque no 001550 J DonaldsonJuly salary £501.33 (after NI deduction) Total £501.33
  • Cheque no 001551 United Utilities – allotment water charge Total £11.10

Cheques signed since last meeting to report:

  • Cheque no 001539 St Bees History Society – donation £500.00(approved at last meeting)
  • Cheque no 001540 D Robinson -reimbursement for bulbs £63.10 (approved by Village –in – Bloom Committee)
  • Cheque no 1541 YNH – renewal of domain name £17.02 + VAT Total £20.00
  • Cheque no 1542 J Donaldson – Aug salary £501.33 & postage £5.48 Total £506.81
  • Cheque no 1543 K Singleton – compost £39.00 + VAT Total £45.83 (approved by VIB Committee)
  • Cheque no 1544 J Kelly- reimbursement for prizes for beach event £16.55
  • Cheque no 1545 Hartley’s Ice Cream – ice cream for beach event £51.00

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144/10 CORRESPONDENCE

(a) An invitation had been received to attend the CALC ‘Big Society Briefing’ on Sat 9 October at Newton Rigg. Noted.

(b) The agenda had been received for the annual meeting of Copeland Local Committee with parish & town councils on Wed 22 Sept at 6.30pm at Cleator Moor. The Chairman would be attending.

(c)A letter had been received from CBC about the Queen Elizabeth ll playing fields initiative. Councillors would consider potential sites and submit any suggestions to the Clerk.

(d) A letter had been received from CBC seeking views on the suitability of the premises currently used as polling stations in the parish. It was RESOLVED to reply that the current arrangements were considered satisfactory.

(e)A letter had been received from CBC seeking comments on the proposed closure of Whitehaven magistrates and county courts. In view of the limited time-scale the Clerk had liaised with the Vice-Chairman and submitted a response opposing the transfer of services to Workington.

(f) Details had been received of the Police Community Liaison Forum to be held on 5 October at Thornhill Social Club. Other agencies such as CBC Dog Warden, Waste Management and Fire & Rescue would be present to answer questions. Noted.

(g) A letter had been received from Cumbria Highways asking the parish council to cut back overhanging shrubs by the Pow Beck road and footbridge. The letter suggested that the land was owned by the parish council. A reply had been sent explaining that it was not owned by the parish council, although VIB volunteers helped to keep the area tidy.

(h)A letter had been received seeking support for the idea of setting up a small business venture offering deck chair/windbreak/ bodyboard hire at the main beach. It was RESOLVED to respond that permission would need to be sought from CBC but in principle the parish council was supportive of this type of venture.

(i) Correspondence had been received from a resident of Beach Road about the state of Eaglesfield. A reply had been sent by the Clerk explaining the latest position known to the council and the limited powers which CBC had to act.

(j) An invitation had been received for a representative to attend the launch of the Copeland Community Fund at Millom Network Centre on Thurs 14 Oct at 11.00am. Cllr Moules agreed to attend if available.

(k) An invitation had been received to nominate councillors to serve on the CALC Executive Committee. Noted.

INFORMATION ONLY

CALC Newsletter September 2010

CALC Training programme Sept 2010-July 2011

FLAG Newsletter Aug 2010

Temporary Road Closure – C4009 High Walton 20 September for 2 weeks

Cumbria Wildlife Trust Annual Review

Fieldwork August 2010

Countryside Voice Summer 2010

145/10 ANY OTHER BUSINESS

(a) Cllr Smith announced his decision not to stand for re-election as Chairman at the next annual meeting.

(b) Cllr Argyle explained that she was interested in the idea of having beach huts at the main beach and asked councillors to consider the suggestion and give their comments.

146/10 DATE OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 18 October 2010 at 7.30pm in the Village Hall.