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Minutes for December 2011

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 19 December 2011 at 7.00pm in the Village Hall

PRESENT: Cllrs S Moules (in the Chair), N Bettinson, C Davidson, G Gilmour,

T Kelly, F Kennedy, D Millington, C Robson, D Sim, H Strong and the Clerk

189/11 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs Haile, Hewetson, Hill and James

190/11 DECLARATIONS OF INTEREST

There were no declarations of interest.

191/11 PUBLIC PARTICIPATION

No items were raised.

192/11 MINUTES OF THE MEETING HELD ON 21 NOVEMBER 2011

It was RESOLVED that the minutes of the meeting held on 21 November be accepted as a true record and signed by the Chairman.

193/11 MATTERS ARISING FROM THE MINUTES

(a)Progress on actions from the Action List

  • Commons Planning Application – the details of the sign and location had now been formally agreed by CBC. The sign would be put up after Christmas.
  • Outrigg Street Naming - The owners of the properties had been contacted. Discussions were taking place with CBC about whether the properties Wythop and Allerdale should be included as they are not accessed from the lane. The Clerk would progress this with CBC with a view to getting the application to Planning Panel early in the new year.
  • Litter bin outside Post office – the bin was now in place.and would be emptied by CBC 3 times/week.
  • Empty properties - the properties identified at last meeting had been notified to CBC.

It was RESOLVED to write to the developers of the site of the former Station Garage to ask that the site be tidied up.

194/11 BETTER HIGHWAYS

The Better Highways team had provided maps to be marked up with outstanding maintenance items. The Chairman and Cllr Millington would be completing their survey of the parish in January. It was agreed that councillors contact Cllr Millington with information on any items to be included.

195/11 TRAFFIC/PARKING ISSUES

  • Speed issues – the SID had been in use in different locations and seemed to have been effective. Cllr Kelly agreed to be responsible for charging the battery until the next meeting.

It had become known that a hand-held speed gun was available for purchase from Lowca Parish Council and some preliminary discussions had taken place with the local police traffic safety officer. The letter to the Chief Constable had been sent as agreed at the last meeting and requested a meeting with an appropriate officer to discuss whether the police would be prepared to train volunteers to use the device and take action against repeat offenders.

It was RESOLVED to consider the purchase of the speed gun at the next meeting if a positive response was received from the police.

  • Sellafield Tavel Arrangements – Cllr Sim drew attention to a survey being carried at Sellafield as part of a plan to reduce the number of vehicles allowed on site. This raised

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the possibility that vehicles would park in surrounding villages, taking up places in areas such as Station car park which were intended for the use of local residents.

It was RESOLVED that:-

  • A letter be sent to the management of Sellafield Ltd requesting that St Bees Parish Council is involved in any consultation and planning which may affect the traffic on the public roads in the village, or the possible use (intentional or otherwise) of St Bees railway station as a park and ride.The St Bees station car park is free as a result of 100% subsidy by the parish council. It is small and is intended for village residents.
  • The greatest consideration be given to the planning of such measures so that the present high level of traffic in the village travelling along the B5345 is not increased, but reduced if possible, and that new traffic patterns are not generated which impinge on the two schools in muster and out-muster.

It was further RESOLVED that the letter be copied to the ward councillors, the chairman of the Sellafield stakeholders group and the West Copeland locality group.

  • Proposed scheme for Outrigg – the Local Committee had included funding for the proposed works on Outrigg in their programme for 2012/13, although this would be subject to final budget approval in February.
  • Parking Enforcement – the new enforcement officers had been to the village on several occasions and had apparently ticketed those parked in dangerous positions on double yellow lines. Some concern was expressed about enforcement of the time restriction on Main Street.

It was RESOLVED that the Traffic Calming Committee review the restriction in this area and consider the possible removal of the restriction or an exemption for residents of properties on Main Street at their next meeting on 30 January.

196/11 BUSINESS PLAN PROJECTS & FUNDING

(a) Christmas Event

The Christmas event had been very successful. The RNLI were very pleased with the donations they had received. Energy Solutions had offered a donation of £250 towards the costs.

(b) Beach Regeneration

The Chairman reported that the project was aligned to the scope of the CBC commissioned report on coastal areas. Discussions had also taken place with the VSA about combining the project with their plans to upgrade the play facilities at the village school. Children at the village school had been asked for their ideas on the play equipment to be provided. The total project cost was estimated to be £260,000 + a small sum for ongoing upkeep. A number of ptential funders had been identified but to attract funding it would be necessary for the parish council to lease the beach play area from CBC. Discussions had taken place with CBC about the possible terms of a lease and CBC had indicated that they might be prepared to contribute £40,000 to the project

It was RESOLVED to endorse the proposal to lease the play area from CBC.

(c) Queen’s Diamond Jubilee

A meeting would take place on Saturday 28 January at 9.30am to co-ordinate village events to celebrate the Jubilee in June. The invitation list would include those who had expressed an interest in volunteering for local events as well as representatives of local groups. A list of suggested activities would be circulated as the basis for discussion.

(d) Sea Mill Car Park

It was noted that the condition of the car park was detiorating. The Clerk would ask the contractor to undertake the work as soon as possible.

197/11 PARISH PLAN SURVEY RESULTS
The Chairman presented the results of the questionnaire circulated to every household via the

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parish magazine. The key priorites highlighted for 2012/3 were traffic speeds, illegal parking and dog fouling. The results would be published in the next edition of the parish magazine.

It was suggested that the council should also seek to engage with landowners, businesses and employers and this would be included as an agenda item for the January meeting.

198/11 LOCALISM ACT

Many of the provisions of the Act would come into force on 1 April but much of the detail was still unknown. The Act was wide-ranging and would bring changes to the regulation of conduct as well as changes to the planning system. The government was now consulting on aspects of the neighbourhood planning system and the inroduction of a community infrastructure levy.

It was RESOLVED that Cllr Moules review the document on neighbourhood planning and that a response be submitted suggesting that the community infrastructure levy be split 50/50 between the district council and the local parish council.

199/11 QUEEN ELIZABETH 11 FIELDS SCHEME

Cllr Strong explained that scheme provided the opportunity for local open spaces to be protected from development in perpetuity. The nomination of a site required the consent of the land owner.

A number of possible sites were suggested and it was agreed to consider this further at the neighbourhood plan meeting on 21 January.

200/11 CONSULTATION – CCC DIVISION BOUNDARIES

The Local Government Boundary Commissiom was consulting on proposed changes to the County Council divisions in Cumbria. The proposals would create a St Bees/South Mirehouse division with Egremont being a separate division.

It was RESOLVED to reply that the new division would not fit with the locality groupings which were currently used by CCC and CBC.

201/11 ADOPTION OF LOGO

Two possible logos were considered – one based on the picture of the Head currently used on letterheads and the other depicting St Bega and the Head.

It was RESOLVED that the latter be adopted subject to confirmation that there were no copyright issues.

202/11 REPORT FROM NEIGHBOURHOOD WATCH MEETING

A request had been received from the Fairladies Neighbourhood Watch Group for action to tackle dog fouling and litter around the car park and footpath.

It was RESOLVED to purchase a litter bin (which could be used for general litter and dog waste) and a bag dispenser.

203/11 REPORT FROM COMMUNITY POLICE OFFICER

PCSO Bradley had provided a report on logs received during November. The new non-emergency number 101 had been introduced from 12 December and members of the public were asked to use this number to report any non-emergency issues.

The local police were to hold a bike marking campaign after Christmas and would be offering free security marking of children’s bikes at the Beach car park on Sunday 8 January from 1-3pm.

204/11 REPORT FOR CBC

There were no items to report.

205/11 REPORT FOR CCC

There were no items to report.

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206/11 PLANNING

(a) New applications

The Planning Advisory Group reported on the following application which had been received for comment since the last meeting:-

Ref 4/11/2567/0F1 Change of use from domestic dwelling to commercial (hair & beauty salon)

Resubmission – Flat 3A, Tomlin House, Beach Road, St Bees

It was RESOLVED that there was no objection to this application.

(b) Applications approved/refused:-

  • Change of use from domestic to commercial, Flat 3A Tomlin House – REFUSED
  • Construction of semi-detached garages, Bay View – APPROVED
  • Erection of micro wind turbine, Moor Close – APPROVED
  • Amendment to approved scheme to include a single storey extension on eastern gable,Unit 7 Fleatham Farm – APPROVED with conditions
  • Erection of sunroom, Fair Winds Outrigg – APPROVED
  • 4 Bedroomed dwelling (revised scheme), Plot 1 Land adj to Wyndhowe, Seamill Lane –APPROVED with conditions

207/11 FINANCE

  • Payments to be approved

It was RESOLVED that the following accounts be approved for payment:

  • Cheque no 001673 CBC – Playground Inspections December £39.91 +VAT Total £47.89
  • Cheque no 001674 YNH Ltd – renewal of domain name £17.00 + VAT Total £20.40
  • Cheque no 001675 J Donaldson Clerk’s salary December £504.30 + postage £5.53 Total £509.83
  • Cheque no 001676 United Utilities Water plc – Allotment water 26 Aug – 1 Dec Total £14.19
  • Cheque no 001677 Works for You Ltd – repairs to Fairladies steps & Stonehouse Garden fence, fitting litter bin –£120 + VAT Total £144.00
  • Cheque no 001678 Arien Signs – no parking & children playing signs £102.00+ VAT Total £122.40
  • Cheque no 001679 D Watson & Sons - base for Christmas tree £120 + VAT Total £144.00
  • Cheque no 001670 T Kelly – reimbursement of expenses Christmas event £34.80

Payments to report since last meeting:-

Cheque no 001665 Village Hall Committee - donation £500 (approved at last meeting)

Cheque no 001666 St Bees PCC – contribution to parish mag £600 (approved at last meeting)

Cheque no 001667 Royal British Legion – donation £150 (approved at last meeting)

Cheque no 001668 Friends of the Priory –donation £50 (approved at last meeting)

Cheque no 001669 FLAG – donation & membership £50 (approved at last meeting)

Cheque no 001670 Cumbria Wildlife Trust membership £60 (approved at last meeing)

Cheque no 001671 Harrison’s Packaging Ltd poop scoop bags £160 + VAT Total £200.39 (urgent order to replenish stock)

Cheque no 001672 Greenlands Ground Maintenance 3 rd qtr grasscutting payment £637 (contractual payment)

(b) Gifts Received

It was noted that two gifts had been received:

  • £200 from St Bees Priory PCC towards the plants etc for Priory Paddock
  • £250 from Enery Solutions towards the costs of the Christmas event

Letters of thanks had been sent to the donors.

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(c) Grasscutting Contract 2012/3

The grasscutting contract for 2012/13 would go out to tender early in the new year. It was reported that the Finance & Risk Advisory Group were reviewing the schedule of work and were considering reducing the frequency of cut in some areas.

(d) Insurance

Cllr Strong reported that the Finance & Risk Advisory Group were reviewing the current schedule and would make recommendations before the insurance was due for renewal in 2012.

208/11 CORRESPONDENCE

(a) A letter had been recieved from CBC seeking comments on the possible sale of a piece of land adjacent to the station car park. It was RESOLVED to write to CBC opposing the sale to private individuals on the grounds that the land should be retained in public ownership for future community use and asking CBC to give first refusal to the parish council if it was decided to sell the land.

(b) Details had been received from West Cumbria MRWS of the public consultation recently launched. There would be public drop-in events in Egremont Market Hall on 9 February 1-7pm and in Whitehaven Civic Hall on 19 January 1-7pm. Noted.

(c) A letter had been received from FLAG thanking the council for the recent donation. Noted.

(d) A letter had been received from the Friends of the Priory thanking the council for their recent donation. Noted.

(e) A letter had been received from the Open Spaces Society requesting donations to fund their work in responding to goverment consultations on local green open spaces designation and changes to the law on registering land as town/village greens. No action required.

(f) A booklet had been received from CPRE/NALC entitled ‘Planning Explained’. The Clerk would request additional copies.

(g) Information had received from CALC about proposed technical reforms to council tax including allowing councils to levy full council tax on second homes and an empty property levy on properties empty for more than 2 years. Noted.

(h) Information had been received from CALC about the publication by CCC of the strategy for delivering superfast broadband for cumbria over the period 2011-15. Noted.

(i) Notes had been received from the meeting of parish councils with NuGen on 10 November. Noted.

(j) Details had been received of the launch of the new 101 non-emergency police contact number. Noted.

(k) Details had been received of six free workshops on funding and project management for local groups. It was agreed to book two places for each session.

INFORMATION ONLY

  • MRWS e-bulletin Nov & Dec
  • CALC Circular December 2011
  • Dispatches Dec 2011
  • FLAG Newsletter December 2011
  • Cumbria Rider Nov 11 – March 12
  • Update from West Copeland Neighbourhood Forum

209/11 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the next full council meeting be held on Monday 16 January 2012 at 7.35pm in the Village Hall.