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Minutes for January 2011

Minutes of the Meeting of St Bees Parish Council held on

Monday 13 December 2010 at 7.45pm in the Village Hall

PRESENT: Cllrs D Sim (in the Chair), N Bettinson, G Gilmour, I Hill, F Kennedy, D Millington, S Moules, V Turpin and the Clerk

In attendance : PCSO Reece Watts

181/10 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs Argyle, Haile, King, Smith and Robson.

182/10 DECLARATIONS OF INTEREST

No interests were declared.

183/10 PUBLIC PARTICIPATION

There were no items raised.

184/10 MINUTES OF THE MEETING HELD ON 15 NOVEMBER 2010

It was RESOLVED that the minutes of the meeting held on 15 November be accepted as a true record and signed by the Chairman.

185/10 REPORT FROM COMMUNITY POLICE OFFICER

It was RESOLVED to bring forward this item on the agenda.

The Chairman welcomed PCSO Watts who was attending the meeting on behalf of PCSO Bradley. During the last month there had been 15 calls for service including two thefts. There had been a few reports of minor anti-social behaviour in the snow. Radar speed checks had been carried near the Fairladies estate and more checks would be carried out in the coming weeks.

186/10 MATTERS ARISING FROM THE MINUTES

(a) Events Committee – Cllr Moules reported on progress towards setting up an Events Committee. Possible events for 2011 included a scarecrow festival (to coincide with the Open Gardens event), a sandcastle/beach event, fireworks event, Santa’s sleigh, and possibly a village party to celebrate the royal wedding. It was suggested that discussions take place with the village school with a view to broadening community involvement in the school fete. Funding sources were currently being explored.

(b) High Speed Broadband – There had been no reply yet from BT but it was noted that there had been press coverage of government plans for every community to gain access to superfast broadband by 2015.

(c) Register of Interests – Councillors present reviewed their register entries. The Clerk would forward the amended forms to the Monitoring Officer.

(d) Village Hall Renovation Project – The lottery bid had been successful and it was hoped that work would start shortly. The Parish Council had been offered a grant of £500 as part of the Celebrating Community Spaces programme to be used to support the renovation project. There had been a very tight timescale for acceptance of the grant so after consultation with the Chairman the offer had been accepted.

It was RESOLVED that the grant be paid over to the Village Hall Committee by 31 December and that a letter be sent to Phil Turpin recognising the work which he and the committee had done to secure the funding..

(e) Other items from the action list :

  • Toilet block, former Station Garage –The Environmental Health Dept was contacting the developer again to ask them to act to secure the toilet block.
  • Commons works – Copies of maps and photographs showing the existence of the tarn had been sent to the Senior Planning Officer. A decision was awaited on what work needed to be included in the planning application.
  • Blocked drain, Allotment Field – There had been continuing problems with this drain which appeared to be the responsibility of Home Housing. The Environmental Health Dept had agreed to carry out a survey to assess the situation.

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  • Drainage – Cumbria Highways had responded to the concerns about the drainage around the Station car park entrance. The drains had been cleared and the situation would be reviewed if problems continued.
  • Beach Car Park lights – CBC had confirmed that their contractor had now ordered replacements from a different supplier and delivery was awaited.
  • Metal railings, Main Street –Cumbria Highways had confirmed that the railings for the lower section of Main Street had been ordered and the work would be done in this financial year.
  • Post Office Display Board – A joiner had been found to install the board and the map had been printed.
  • Additional seat on St Bees Parish Council – There had been no response to the public consultation and the order to create the additional seat would now go to a full meeting of CBC for approval.

187/10 TRAFFIC CALMING COMMITTEE

The minutes of the committee meetings on 2 and 7 December were received.

Cllr Millington explained that the results of the additional surveys did not support the need for further measures beyond those already agreed with Highways. There remained concerns about the safety of children crossing by Barony House and a meeting would be taking place between the school, CCC and a parish council representative to discuss possible measures which could be included in the recommendations which would be put to CCC Local Committee in January. The school had indicated that it would be prepared to make a contribution to the cost of suitable measures and it was suggested that the parish council might also contribute to a funding package.

It was RESOLVED that the council make a contribution of one third of the cost up to a maximum of £1500, subject to approval of the detailed scheme.

The Committee had also begun to discuss the problems around the Outrigg and Fairladies areas and a further meeting would take place early in the New Year when it was hoped to have some technical advice available.

188/10 CASUAL VACANCY

Since the last meeting Bob Mayow had resigned from the council due to other commitments. CBC had been notified of the vacancy and would provide a formal notice inviting electors to request an election. If no election was requested, the council would be invited to fill the vacancy by co-option but, as the next election is within 6 months, this would be at the council’s discretion. As the workload of the Planning Advisory Group was not been large at the moment it was agreed that it was not necessary to appoint another member to the group.

It was RESOLVED to write to Mr Mayow thanking him for his long-standing contribution to the council’s work.

189/10 INSPECTION OF ASSETS

Responsibilities needed to be agreed for the annual inspection of assets as part of the risk management arrangements.

It was RESOLVED that the Clerk circulate a list allocating responsibilities to individual councillors.

190/10 LOCALITY WORKING

The meeting scheduled for December had been postponed so there was no progress to report.

191/10 NUCLEAR NEW BUILD

Cllr Gilmour reported on the consultation event held on 9 December which he had attended on behalf of the council. Representatives of the Department for Energy and Climate Change had given an update on the present position. It was noted that it was still possible that there could be an appeal by RWE against the decision to exclude Braystones and Kirksanton from the list of sites. Cllr Gilmour explained that there was still a lack of clarity about the developers’ responsibility for infrastructure improvements. He had raised with CBC the possibility of setting up a think-tank to help with infrastructure issues, utilising the expertise available within the local community.

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192/10 REPORT FOR CBC

It was noted that the damaged bins at the promenade had still not been replaced.

193/10 REPORT FOR CCC

It was noted that the St Bees sign at the northern entrance to the village was still in need of replacement and the yellow road markings by the village school need to be repainted.

It was also noted that grit bins were needed on Seamill Lane (it was felt most useful for this to be at the turning circle by Marsh House), on Fairladies and on the lower part of Outrigg.

194/10 PLANNING

(a) New applications

The Planning Advisory Group reported on the following plan received for comment:-

Ref 4/10/2551/0L1 Listed Building Consent for relocation of rear gate

Mayfield, Finkle Street, St Bees

It was RESOLVED that there were no objections to this application.

(b) Applications approved/refused:-

No decisions had been received.

(c) Ref 4/10/2494/0F1 Whin Bank, Rottington

It was noted that the application had now been retitled ‘Change of use of part of field to stone surfaced yard for the storage of agricultural machinery’. CBC Planning Panel would be carrying out a site visit on Wed 5 January at 11.25pm.

It was RESOLVED that Cllr Kennedy attends on behalf of the Parish Council.

195/10 FINANCE

(a) Budget & Precept 2011/12

The draft budget had been revised following the discussion at the last meeting and had been circulated.

It was RESOLVED that the draft budget be approved (copy attached to the minutes) and that the precept for 2011/12 be set at £18700.

(b) Donations

It was RESOLVED that the following donations be approved:

  • Cumbria Wildlife Trust - £60 to cover membership for the coming year.
  • St Bees History Group - £90 for the purchase of external hard drives for storage of data.

(c) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:

  • Cheque no 001573 Printexpress– printing of local map £30.00 + VAT Total £35.25
  • Cheque no 001574 J DonaldsonDec salary £501.33 (after NI deduction) + postage £11.52 Total £512. 85
  • Cheque no 001575 United Utilities – water charges Sept -Dec – Total £24.70

Payments made since last meeting to report:-

Cheque no 001566 Royal British Legion – donation (sec137) £150 (agreed at last meeting)

Cheque no 001567 Friends of St Bees Priory – donation £50 (agreed at last meeting)

Cheque no 001568 St Bees Village Hall Committee – donation £500 (agreed at last meeting)

Cheque no 001569 Furness Line Action Group – donation £50 (agreed at last meeting)

Cheque no 001570 St Bees School – contribution to fireworks event £400 (agreed at last meeting)

Cheque no 001571 Assured Cumbria Pest Control - 3 rd qtr grass cutting payment £637

Cheque no 001572 F Kennedy – reimbursement for Xmas lights £198.49 (agreed at last meeting)

196/10 CORRESPONDENCE

(a) A letter had been received from CCC about the second phase of their budget consultation.

It was RESOLVED that this item be included in the agenda for the January meeting.

(b) A letter had been received from West Cumbria:MRWS enclosing the latest newsletter and an invitation to a stakeholder workshop on 13 January at Hunday Manor. Noted.

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(c) Information had been received from NALC on responsibilities for clearing snow and ice. It was noted that the grit bin was now in place on Fairladies car park and it was not felt that any further action was necessary on other parish council-owned assets.

(d) An update had been received from the Office for Nuclear Development covering consultation on Funded Decommissioning Programme Guidance, Waste Transfer Pricing Methodology, revised National Policy Statements for energy infrastructure as well as Regulatory Justification.

(e) Information had been received from Cumbria Highways on their new Better Highways scheme for dealing with repairs which is to rolled out across the county. Noted.

(f) A letter had been received from St Bees Priory thanking the council for its contribution to the costs of the parish magazine.

(g) A letter had been received from St Bees Pre-school thanking the council for the donation of the Wendy house and enclosing a photograph. The Clerk was organising a small engraved plaque to be fixed to the Wendy house.

(h) A letter had been received from the Open Spaces Society about the government’s plans for a new designation ‘green areas of particular importance to local communities’. OSS was seeking views on what the new designation should achieve and was also seeking donations to help cover the costs of responding to the consultation. It was RESOLVED that a donation of £25 be made.

(i) A letter had been received from CALC inviting councils to take part n the government’s consultation on governance arrangements for the National Park. Noted.

INFORMATION ONLY

CALC Newsletter December 2010

Filedwork Dec 2010

Cumbria Rider Nov10 –Apr 11

Dispatches Dec 10

FLAG Newsletter December 2010

Press release from CBC – revised waste collections arrangements during snowy weather.

ACT Gazette (available to download at www.cumbriaaction.org.uk/gazette

Notification of date of West Police Community Liaison Forum Thurs 6 Jan 6.30pm at Distington Community Centre.

197/10 ANY OTHER BUSINESS

(a)Cllr Hill reported that the light at the top of Fairladies footpath was faulty. The Clerk would organise repairs.

(b) The main notice board on Main Street was difficult to open in damp weather. Cllr Sim agreed to carry out repairs.

198/10 DATE OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 17 January 2011 in the Village Hall at 7.45pm.