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Minutes for April 2012

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 16 April 2012 at 7.40pm in the Village Hall

PRESENT: Cllrs S Moules (in the Chair), G Gilmour, B Hewetson, I Hill, K James, T Kelly,

F Kennedy, D Millington, C Robson, D Sim, H Strong and the Clerk

Also present: Mr K Dowber (agenda item 5)

66/12 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr N Bettinson

67/12 DECLARATIONS OF INTEREST

Cllrs James, Kennedy and Strong declared an interest in agenda item 19 (a) as allotment holders.

68/12 PUBLIC PARTICIPATION

No issues were raised.

69/12 MINUTES OF THE MEETING HELD ON 19 MARCH 2012

It was RESOLVED that the minutes of the meeting held on 19 March be accepted as a true record and signed by the Chairman.

70/12 CASUAL VACANCY

Both candidates for co-option had been invited to speak in support of their application. Mrs Argyle was unable to attend but had supplied a written submission.

The Chairman welcomed Mr Dowber to the meeting and invited him to address the council.

Mr Dowber then left the meeting.

It was RESOLVED that Mrs Pamela Argyle be co-opted to serve as a parish councillor until the next elections and that Mr Dowber be asked whether he would be interested in assisting with the beach regeneration project or neighbourhood plan.

71/12 FINANCE ITEMS

(a) Financial report

The Clerk reported on the provisional figures for the year ending 31 March 2012. Total income was £23719 and expenditure £26807. The sum to be carried over to 2012/13 was £20184 of which £6925 was the general reserve, the remainder being funds earmarked for specific purposes.

(b) Village School playground improvement project

The Clerk reported that Cllr Southward had offered to speak to Mr Wood about the position with CCC funding. Helen Sharpe had provided an update on the total project costs. The costs of repairs to the playground surface were likely to cost £6000 approx, and the play equipment, seating etc £30,000. The long term aim was to also provide an outdoor teaching area at a further cost of £35000. The resurfacing could be met from available funds and the VSA would be making funding applications to cover the cost of the play equipment.

Councillors confirmed their willingness to offer any help they could to support the project.

(c) Payments to be approved

It was RESOLVED that the following payments be approved:-

• Cheque no 001711 CALC – annual subscription 2012/13 - £262.00

• Cheque no 001712 Keith Singleton – Compost VIB £75.15 + £15.03 Total £90.18

• Cheque no 001713 K Nesbitt –reimbursement for plants/bunting VIB £69.29 + £7.87 Total

£77.16

• Cheque no 001714 CBC – play area inspection ££39.91 +£7.98 Total £47.89

• Cheque no 001715 J Donaldson clerk salary £504.30 + postage £7.08 Total £511.38

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• Cheque no 001716 St Bees Garden Society –donation £150.00 (approved at last meeting)

• Cheque no 001717 Petty cash top-up (VIB) – £63.26

72/12 PROJECTS

(a)Beach Regeneration Project

The draft minutes of the meeting of the Beach Regeneration Committee on 29 March were received and noted. Cllr Sim explained that John Kennedy had been appointed as vice-chairman.

Discussions were in hand with CBC about their plans for the play area and Rachel Graham from Copeland Community Fund would be coming to the next meeting of the committee to discuss funding.

It was noted that the Whitehaven News had published the response to the letters from visitors critical of beach litter problems and would be following this up with an article in the next edition. It was noted that CBC staff had attended and cleared much of the area. Volunteers were being sought for a beach clean on 28 April.

(b)Diamond Jubilee

Cllr Kelly reported on progress with the various events. It was noted that help was still needed with planning for the beach event and Cllr Kelly had offered to take over responsibility for organising the hog roast on the Saturday evening. Two requests for funding had been received.

It was RESOLVED:

  • To approve funding of £100 for the deposit for the hog roast and up to £100 for new bunting for the Main Street
  • To take responsibility for the beach event and hog roast with appropriate risk assessments being completed for insurance purposes
  • To set up a meeting of the various groups who had offered to help with the beach event to discuss progress.
  • To delegate to the Clerk the authority to approve requests for funding within the agreed budget allocation.

(c) Broadband Project

Cllr Moules reported that 120 responses had been received to the request for information on broadband speeds across the parish. The results had been passed to the central project team with a request that they investigate technical solutions to improve speeds in St Bees. The County wide project had now reached the stage where a decision would be made on a preferred bidder.

(d) Tree Planting

Cllr Sim explained that the emphasis would be on planting quality trees in selected locations where the young trees could be watered. The trees would be ordered for planting over the winter months.

(e) Walks Booklets

The original intention was to collate the various village walks leaflets but it was now thought that the booklet could be broadened to cover things to do and see in St Bees.

(f) Traffic Calming

Cllr Millington reported on the improvements to be carried out on Outrigg and the scheme being designed for Egremont Road. The funding for the Outrigg pavement and associated parking restriction would be funded by CCC with any underspend financing gateway features at the top of Outrigg. The island on Egremont Road was likely to be covered by the funds available from the PC and public school but additional funds would be needed for gateway features. The exact costs were being clarified with CCC and it was hoped to bring funding applications to the next PC meeting for approval.

73/12 COMMUNITY SPEEDWATCH SCHEME

The letter to parents from the village school had produced a number of volunteers prepared to help with the scheme. It was noted that if the scheme went ahead a co-ordinator would be needed

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and Cllr Moules offered to take on that role if required. Possible sources of funding were discussed. As the reserves were likely to be required to balance the budgeted expenditure for 2012/13 it would not be possible to finance the purchase of the speed gun from existing funds.

It was RESOLVED to purchase a speed gun if funding could be found from external sources and to include the costs in the funding applications to be made for other traffic calming measures.

74/12 PRORY PADDOCK MAINTENANCE

It was RESOLVED to defer this item to the next meeting.

75/12 LOCATION OF LITTER/POOP SCOOP BINS

The Chairman drew attention to a shortage of litter/poop scoop bins in various areas of the village. If more bins were available in convenient locations it might help to reduce the problem of dog fouling.

It was RESOLVED to ask CBC if additional bins could be provided. If this was not possible the Clerk would investigate the costs of providing bins.

76/12 NEIGHBOURHOOD PLANNING

CBC had replied to the letter notifying the parish council’s intention to produce a neighbourhood plan and would be formally advertising this in the local press. The information on the parish web-site had also been updated. Cllr Kelly had produced an outline timetable for progressing work on the plan. The initial public consultation would probably take place in the autumn.

77/12 COASTAL FOOTPATH BY GOLF COURSE

The Chairman raised the problem of access to the coastal footpath for people with mobility problems. There were two stiles on the path which prevented easy access and the situation would be much improved if the stiles could be replaced with kissing gates. It was noted that the land was owned by St Bees School but responsibility for the path was not clear.

It was agreed that the Clerk would contact CCC Countryside Access Team to ascertain who was responsible for the path and how improvements could be funded.

78/12 RELOCATION OF MILLSTONE

CBC had confirmed that a retrospective planning application was required for the relocation of the millstone.

It was RESOLVED to submit the necessary application with a fee of £85.

79/12 ANNUAL PARISH MEETING & ANNUAL REPORT

No issues had been raised at the Annual Parish Meeting earlier in the evening. It was agreed that a section on the MRWS consultation should be included in the text of the Annual Report before it was published in the parish magazine and on the web-site. The full accounts would be published on the web-site once the audit was completed.

80/12 PLANNING

(a)New applications

The following applications had been received for comment:-

Ref 4/12/2129/0F1 General purpose/sheep building extension

Horsley Croft, High Walton

It was RESOLVED that there were no objections to this application.

Ref 4/12/2148/0F1 Single storey extension to side, single storey porch to front

Melbreak, Nethertown Rd, St Bees

It was RESOLVED that there were no objections to this application.

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Ref 4/12/2171/0L1 Listed building consent for re-roofing & replacement windows

Grindal House, Main Street, St Bees

It was RESOLVED that there were no objections to this application.

Ref 4/12/2176/0F1 Application for a new permission to replace extant permission

(reinstatement of cottage) to extend time limit for implementation

The Cottage, Ghyll Farm, Egremont

Ref 4/12/2177/0L1 Listed building consent for above application

It was RESOLVED that there were no objections to the above applications.

Ref 4/12/2155/0F1 Existing brick to be clad in sandstone

2 Seacroft Drive, St Bees

It was RESOLVED that there were no objections to this application.

Ref 4/12/2179/0F1 Erection of dwelling

Plot 3 Wyndhowe, Seamill Lane

It was RESOLVED that there were no objections to this application.

Ref 4/12/2198/0O1 Outline application for single dwelling

Plot 2 Blythe Place, Seamill Lane

It was RESOLVED to defer a decision to allow more time to consider the site plan.

Ref 4/12/2199/0F1 Erection of 11KW Gaia wind turbine

Land at Green Lonning, Egremont

It was RESOLVED that there were no objections to this application.

(b)Applications approved/refused:-

The following decisions by CBC were noted:-

  • Erection of conservatory with tiled roof, Westerly, Outrigg– APPROVED
  • Detached dwelling house, Plot 2 Fleatham House – APPROVED with conditions

81/12 REPORT FROM COMMUNITY POLICE OFFICER

PCSO Kane was away and no report had been received.

82/12 REPORT FOR CBC

There were no items to report.

83/12 REPORT FOR CCC

There were no items to report.

84/12 CORRESPONDENCE

  • A letter had been received from the residents of Sea View expressing concern about the state of some allotment plots. It was RESOLVED to invite a representative of the residents to accompany parish council representatives on a visit to the allotments.
  • Information had been received from CCC about the Community Games programme which will provide support and funding for communities to organise sporting or cultural activities in celebration of the London Olympics. Noted.
  • An update on the Fields in Trust programme was received and noted.

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  • Notification had been received of a conference on emergency and recovery planning for local communities organised by ACT in collaboration with CCC, the Cabinet Office and the Environment Agency – 16 May at the Stoneybeck Inn, nr Penrith. Noted
  • A letter had been received from CBC explaining their award for corporate governance and thanking partners and stakeholders for their contribution in improving communications and engagement.Noted.
  • An update had been received from the Office for Nuclear Development covering changes to the Paris and Brussels conventions on nuclear third party liability and the decision by E-ON and RWE to end further investment in nuclear power in the UK. Noted.
  • Details had been received of a conference ‘Marketing Your Town’ on 1 May in Kirby Stephen (cost £75) . Details had been previously circulated to councillors..
  • Briefings had been received from NALC on the new standards regime and the issue of predetermination together with a CALC ‘plain english’ guide to the new standards rules to be introduced from 1 July. Noted.

ITEMS FOR INFORMATION

CALC Circular April 2012

Cumbria Wildlife Trust e-newsletter April

Countryside Voice –spring 2012

West Copeland Neighbourhood Forum Newsletter

Open Space Spring 2012

Dispatches April 2012 (CBC Newsletter)

CCC Newsletter Spring 2012

CCC Travel Map and Guide

FLAG Newsletter March 2012

85/ 12 ITEMS FOR INFORMATION

(a) Cllr Hill drew attention to the Copeland Coastal Landscape/Seascape photography competition being organised by CBC. Further details were available from the Clerk.

(b) It was noted that Cllr Robson and his wife would be taking part in the London marathon on 22 April.

86/12 DATE & TIME OF NEXT MEETING

It was RESOLVED that the annual meeting of the council take place onMonday 21 May at 7.35pm.