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Minutes for February 2012

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 20 February 2012 at 7.35pm in the Village Hall

PRESENT: Cllrs S Moules (in the Chair), N Bettinson, G Gilmour, J Haile, B Hewetson, I Hill,

K James, T Kelly, F Kennedy, D Millington, C Robson, D Sim, H Strong and the Clerk

Also present – 1 member of the public

27/12 APOLOGIES FOR ABSENCE

There were no apologies for absence.

28/12 DECLARATIONS OF INTEREST

There were no declarations of interest.

29/12 PUBLIC PARTICIPATION

A member of the public raised the issue of the lack of commercial property in the village which made it difficult for new shops and businesses to set up and suggested that some commercial units could be provided in developments such as the Station Garage site. Councillors explained that the need for commercial property was something which would be considered as part of the preparation of a Neighbourhood Plan. Developers were unlikely to include commercial units on a speculative basis and would need to be confident that there was demand. It was agreed to write to the developers of the Station Garage site to ask whether they had considered the possibility of including retail units in the development.

30/12 MINUTES OF THE MEETING HELD ON 26 JANUARY 2012

It was RESOLVED that the minutes of the extraordinary meeting held on 26 January be accepted as a true record and signed by the Chairman.

31/12 POWER OF WELL-BEING

In order to adopt the new power the council must satisfy the qualifying criteria. The requirement for at least two thirds of the seats to have been filled at the last election had been satisfied and 80% of councillors had been trained in the use of the power. The Clerk had now updated her CiLCA qualification to cover the power of well-being and the council had published a community engagement strategy. The council had therefore now met all the requirements to adopt the power of well-being.

It was RESOLVED that, having met all the qualifying criteria, the council adopt the power of well-being (LGA 2000 as amended by the Local Government & Involvement in Public Health Act 2007)

32/12 ITEMS FROM THE ACTION LIST

(a)Meeting with Village in Bloom Committee

The Chairman reported on the meeting with members of the Village in Bloom Committee. The Parish Council’s ongoing support to VIB was reinforced and the precept increase would allow ongoing support as required in future years. The committee had explained the work done by the group and the need for more volunteers. The committee would be advertising for volunteers through the parish magazine and Cllr Kennedy had offered to act as a point of liaison to find volunteers to help with occasional heavy work. It was thought that some existing allotment holders in the village might join VIB if approached.

(b) Beach Road/Abbots Way Footpath

The County Council Warden had inspected the path and agreed that improvements would be desirable but there was no funding available for the work. However, if the parish council was prepared to pay for materials, the county council would carry out the work.

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It was RESOLVED to ask the County Council to provide costings for approval at the next meeting.

(c) CBC Land Issues

Following the last meeting a response had been received from CBC indicating that they were still considering the use of the land behind Stonehouse Farm and would not be proceeding with a sale

at the present time. They also asked whether the parish council might be interested in taking over the management/lease of Station car park.

It was RESOLVED that the council express an interest in exploratory discussions with CBC about Station car park and also the land behind Stonehouse Farm.

33/12 FINANCE ITEMS

  • (a) Review of budget 2012/13

Cllr Strong gave an update on the forecast outturn at the end of March 2012. Expenditure was likely to be £24,000 which would mean a reduction in the funds expected to be carried over to 2012/13. The underspend was now expected to be £2500.

The budget for the coming financial year was reviewed. Project leaders were identified who would be responsible for monitoring and reporting back to the council on budget expenditure for each of the following projects:-

  • Beach regeneration project - Cllr Moules
  • Community events (incl Jubilee) Cllr Kelly
  • Tree planting – Cllr Sim
  • Traffic calming – Cllr Millington
  • Walks booklets – Cllr Sim

Cllr Hill reported on the recent meeting about the Proms on the Crease event which he had attended on behalf of the council. The event would take place on 19 May and it was hoped that it would be a preliminary to the main Jubilee celebrations. It was likely that a request would be made for some funding from the parish council and clarification was required on the eligibility of the donation.

(b) Grasscutting Contract 2012/13

Cllr Strong reported that 8 bids had been received. The schedule of work had been revised this year to reduce the number of cuts and it was likely that some additional work would be required in certain areas.

It was RESOLVED that further consideration be given to the two lowest bids to ensure that the chosen contractor would be able to provide the additional work which might be required. If this were assured, the lowest tender would be accepted.

  • (b) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:-

  • · Cheque no 001690 F Kennedy – time switch for Xmas lights - £3.33 + VAT Total £3.99
  • · Cheque no 001691 CBC – play area inspections Feb - £39.91 + VAT Total £47.89
  • · Cheque no 001692 T W West Ltd – resurfacing Seamill car park £970 + VAT Total £1164.00
  • · Cheque no 001693 P W Douglas – rebuilding plinth for millstone £660+VAT Total £780.00
  • · Cheque no 001694 CBC – use of Station car park 2011/12 Total £2128.00
  • · Cheque no 001695 YNH Ltd – renewal of US domain name £34.00+ VAT Total £40.80
  • · Cheque no001696 St Bees Priory PCC – hire of New College Hall Total £25.00
  • · Cheque no 001697 CPRE – annual membership subscription Total £29.00
  • · Cheque no 001698 J Donaldson – Clerk salary £504.30 & postage £12.15 Total £516.45
  • · Cheque no 001699 J Donaldson – Reimbursement for printer cartridges (£54.15 + VAT) & refreshments for meeting (£8.64) Total £73.62

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  • · Cheque no001700 CWMET – 3rd party contribution to Old College Hall refurbishment (prev agreed) - £700

Payments made since last meeting to report:

  • · Cheque 001688 J Donaldson – reimbursement for lap-top computer £349.12 + VAT Total £418.95
  • · Cheque 001689 Cumbrian Newspapers Ltd – advert for grasscutting tender £170.00 + VAT Total £204.00

34/12 PROJECTS

  • (a) Beach Regeneration & Play Area Project

The Chairman reported on the meeting which had taken place with CBC officers on 31 January. It had been a positive meeting and CBC officers were hopeful of carrying forward their budget for play area improvements into the new financial year, allowing more time for progress to be made. CBC had indicated that they were prepared to give a lease for 25 years, although they could not give a commitment to provide maintenance services beyond 3 years.

The parish council representatives had explained that the council was not in a position to agree to a lease at this stage and intended to set up a group/committee to review and progress the project.

The scope of the project was discussed at some length, particularly the inclusion of improvements to playground facilities at the village school. It was suggested that it would be more appropriate for the village school element to be taken forward by the school governors and VSA as a separate project. The next steps in progressing the project were also considered.

It was RESOLVED that:

  • · the project would focus on beach regeneration issues including the beach play area but would not include playground improvements at the village school
  • · a committee would be established to deliver the project with membership consisting of Cllrs Sim, Moules, Hill, Strong, Kelly, Kennedy and Robson together with Mrs P Argyle and other potential volunteers from the village. The committee would appoint a chairman and vice-chairman at its first meeting
  • · the committee would consider its terms of reference and seek approval from the full council
  • · the Headteacher of the Village School and a representative from the VSA would be invited to attend the next meeting to discuss how the council could best support the school in achieving its objective

  • (b) Seamill Car Park Repairs & Relocation of Millstone

The work on the car park resurfacing was now complete and the millstone had been relocated on a new plinth. A resident had questioned the safety of pedestrians who might stop to look at the millstone but the roadway at this point was wide enough for two cars and traffic speeds were of necessity very low. It had been noted that the plaque was very worn and Cllr Robson agreed to look at the costs of obtaining a new plaque.

(c)Diamond Jubilee

The Chairman reported on the meeting which had taken place on 28 January. A number of events had been suggested and volunteers had come forward to take responsibility for their organisation. A small group of five people had also been formed to act as a co-ordinating committee.

35/12 TRAFFIC CALMING COMMITTEE

The minutes of the meeting on 30 January were received. Cllr Millington explained that the work to create a new section of pavement and associated parking restriction on Outrigg was scheduled to take place in July, subject to final confirmation of the budget by CCC. Gateway features would also be provided if the work came in under budget.

The committee had also considered possible measures to restrict traffic speeds on the B5345 near Fairladies and was recommending a central island with a dropped kerb slightly further to the north at a safer crossing point estimated cost £7000). There would be no further funding available from CCC so if the work was to go ahead it would need to be funded by the parish council with a contribution promised by St Bees School. Gateway features would be an additional cost.

It was RESOLVED that the recommendation for a central island be accepted and the traffic calming budget for 2012/13 be used for this work. If further funding was required for gateway features, applications would be made to external funders or funding could be allocated from the budget for 2013/14.

It was reported that vehicles were parking between the war memorial and the new chicane by Barony house, causing a problem for traffic travelling north. This was a potential problem which had been identified at the planning stage but the highways engineers had suggested monitoring the situation for a period after the chicane was installed. The Clerk would report the concerns to the traffic engineer.

It was also reported that the oil tanker delivering to the public school was being forced to stop on the road because vehicles had parked in the lay-by area opposite Barony House. The Clerk would contact the Bursar to suggest action be taken to prevent parking in that area when deliveries were expected.

At the recent meeting Highways representatives had indicated that parking permits were available to exempt residents of Main St from the time restriction which applied to parking in that area. The Clerk was seeking further details of the procedure for obtaining permits.

A comprehensive list of over 100 highways related defects in the village and wider parish had been prepared by Clls Moules and Millington and sent to the relevant authorities to schedule maintenance and repair activities.

36/12 MRWS CONSULTATION

A small number of councillors had met to discuss a possible response and comments had been received from several councillors who were unable to be present. Notes of the points discussed were tabled.

It was RESOLVED that the issues were so complex that it would not be possible to agree a response which would fairly represent the range of views among councilors and the local community and that individual responses should be made to the consultation.

37/12 COMMUNITY SPEEDWATCH SCHEME

The possibility of purchasing a speed gun and setting up a volunteer group had been publicised on the web-site, in the parish magazine and at the traffic calming meeting. Only been a small number of volunteers had come forward so far. Not all councilors had completed the action to approach circa 5 villagers each to inform them of the scheme and ask for volunteers. It was agreed that including information in a school letter might result in more volunteers.

It was RESOLVED to review the position at the next meeting.

38/12 NEIGHBOURHOOD PLANNING

The session on 21 January had been well attended and there was wide support for the idea of creating a neighbourhood plan for the parish. Cllr Kelly had undertaken some follow-up work for discussion at the next meeting.

It was RESOLVED to write to CBC to formally notify the council’s intention to produce a neighbourhood plan for the parish.


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39/12 CHANGES TO THE STANDARDS REGIME

Cllr Hill outlined some of the changes to the standards regime introduced by the Localism Act. The requirement to declare interests was to be extended to cover the interests of partners. Arrangements were still being agreed and the situation remained uncertain.

40/12 REPORT FROM COMMUNITY POLICE OFFICER

It was noted that PCSO Bradley had now moved to cover Millom and PCSO Simon Kane would now have responsibility for St Bees. He hoped to attend the March meeting to introduce himself. He had provided a written report for the month of January outlining speed enforcement action and other issues. It was noted that one driver had been sent on a speed awareness course after being found to be exceeding the 30mph limit and others had been warned.

It was suggested that PCSO Kane should be encouraged to write a short article for the parish magazine.

41/12 REPORT FOR CBC

There were no items to report.

42/12 REPORT FOR CCC

There were no items to report.

43/12 PLANNING

(a)New applications

The following applications had been received for comment:-

Ref 4/12/2045/0F1 Extension to front elevation

Holmcroft, Loughrigg Farm, Egremont

It was RESOLVED that there were no objections to this application.

Ref 4/12/2031/0F1 Application to replace an extant planning permission in order to

extend the time limit for implementation (erection of dwelling

house)

Plot 1, Fleatham House, High House Rd, St Bees

It was RESOLVED that there were no objections to this application.

Ref 4/12/2048/0F1 Detached dwelling house

Plot 2, Fleatham House, High House Rd, St Bees

It was RESOLVED that there were no objections to this application.

Ref 4/12/2059/0F1 Ground mounted PV solar system (2 units each of 16 panels

mounted on timber frame)

Field adjacent to Khandallah House, High House Rd, St Bees

It was RESOLVED to object to the application on the grounds that the panels were very

large and would be a prominent feature in a field at the bottom of the valley, out of keeping with the local area.

Ref 4/12/2064/0F1 Formation of guest house car park

Land adjacent to Fleatham House, St Bees

It was RESOLVED to object to this application on the grounds that it would result in a further loss of green space.

Ref 4/12/2060/0L1 Erection of garage (listed building consent)

Orchard house, Main Street, St Bees

It was RESOLVED that there were no objections to this application.

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(b)Applications approved/refused:-

  • · Change of use from residential to commercial – Flat 3a Tomlin House – APPROVED
  • · Erection of garage- Orchard House, Main Street - APPROVED

44/12 CORRESPONDENCE

(a)A letter had been received from CBC outlining new arrangements for the concurrent services scheme. A minimum payment of £300 will be guaranteed and no claim will be required, although a report on the use of the money will need to be submitted. Noted.

(b)A letter (unsigned) was received about problems of dog fouling in the Main Street/Seacroft Drive area. Clerk would ask CBC once again to target this area for enforcement.

(c)A letter had been received from CCC seeking information on bus stop infrastructure in the parish. The Clerk would respond.

(d)A letter had been received from CCC listing the documents to be resubmitted to the Sec of State following the second round of consultation on the Minerals and Waste Development Framework. Noted.

(e)Details had been received from CALC of a conference organised by Cumbria Rural Forum entitled ‘Localism – from theory to practice’ to take place on Sat 24 March at Stoneybeck Inn in Penrith. The Chairman reported that he had been approached with a view to St Bees PC filling the slot on the agenda for a parish council perspective on neighbourhood planning. It was felt that the council was not sufficiently advanced in developing a plan.

(f)Notification had been received from CALC of training sessions on Neighbourhood Planning in Ulverston, Wigton and Appleby. The Clerk had asked whether a session could be provided in the Copeland area.

(g) A letter had been received from St Bees Priory PCC confirming that they had been successful with applications to CWMET and Copeland Community Fund to fund the refurbishment of Old College Hall. The PCC thanked the council for acting as third party contributor to secure the funding from CWMET.

ITEMS FOR INFORMATION

FLAG - Train timetable

Notification of work to lay-bys on A595

Press release – New roadworks alerts service for councillors.

Notice of Neighbourhood Forum Meeting – 1 March at 7.00pm at Emmanuel Church, Moor Row

45/12 DATE & TIME OF NEXT MEETING

It was RESOLVED that the next meeting take place on Monday 19 March at 7.35pm in the Village Hall.

Agenda items would include a discussion with the Headteacher of the Village School and amendment to the financial regulations to cover submission of funding applications.