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Minutes for January 2012

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 16 January 2012 at 7.35pm in the Village Hall

PRESENT: Cllrs S Moules (in the Chair), N Bettinson, G Gilmour, B Hewetson, K James,

T Kelly, F Kennedy, D Millington, C Robson, D Sim, H Strong and the Clerk

01/12 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs J Haile and C Robson

02/12 CHAIRMAN’S OPENING REMARKS

The Chairman reported that a letter had been received from Chris Davidson giving his resignation from the Parish Council. The Chairman expressed his thanks for Mr Davidson’s work for the council in recent months. The vacancy had been notified to CBC and details of the vacancy would be advertised on the noticeboards and in the parish magazine.

03/12 DECLARATIONS OF INTEREST

There were no declarations of interest.

04/12 PUBLIC PARTICIPATION

No items were raised.

05/12 MINUTES OF THE MEETING HELD ON 19 DECEMBER 2011

It was RESOLVED that the minutes of the meeting held on 19 December be accepted as a true record and signed by the Chairman subject to an amendment to min 196/11(b) to read ‘It was RESOLVED to endorse in principle the proposal to lease the play area from CBC’ and correction to the typographical error in min 207/11(b) to read ‘Energy Solutions’.

06/12 MATTERS ARISING FROM THE MINUTES

(a)Progress on actions from the Action List Items from the Action List –

  • Sellafield Travel Plan – aletter had been sent to Sellafield Ltd after the last meeting. A representative from Sellafield had offered to come to a meeting to explain the proposed changes. It was proposed that they attend the traffic calming committee meeting on 30 January.
  • Workshops on Project Planning – two places had been booked for each of the six sessions. Cllr Kennedy would attend the first session and Cllr Robson would be invited to take up the second place at that session.
  • Meeting with VIB – two dates had been suggested by the Vilage in Bloom Committee. Cllrs Hewetson, Moules and Kennedy would attend and the Clerk would liaise with those concerned to agree the date.

07/12 BETTER HIGHWAYS

The Chairman and Cllr Millington had completed their survey of the parish and compiled a list of repair items in the main village and outlying areas. Any additional items should be notified to the Chairman or Clerk so that the list could be finalised and sent to Highways.

08/12 MRWS CONSULTATION

The Chairman reported on the CALC conference held on 7 January. A public consultation was now underway seeking views on whether Allerdale and/or Copeland Borough Council should take part in the search for a possible site for a repository, without any commitment to have it. Drop-in events were taking place across the county to canvas views. The consultation documents included a large volume of technical information as well as information on a community benefit package.

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It was agreed that local people should be actively encouraged to join in the consultation with posters on display on noticeboards and other venues. There was general agreement that the community benefits package needed to be more robust with greater emphasis on achieving benefits at the earliest stage rather than concentrating on the long term benefits.

It was RESOLVED that the Chairman prepare a response for approval at the next meeting.

09/12 SPEEDING ISSUES

There had been a positive response to the letter sent to the Chief Constable. The police had indicated that they would be prepared to train volunteers to use a speed gun, although it was not clear what enforcement action they would take. The camera van would also visit the village.

Some concern was expressed about whether sufficient volunteers would be found to operate the speed gun on a long term basis and whether the cost would impact on the funding available for other traffic calming work.. An article would be published in the next parish magazine inviting volunteers to come forward and information was also on the web-site. Further information would be sought from the police on the training involved.

It was RESOLVED to defer the decision on purchase of a speed gun until it was known how many volunteers had come forward and to explore the possibility of hiring the gun for a trial period. It was further RESOLVED that all parish councillors would actively seek volunteers to join the scheme.

10/12 BUSINESS PLAN PROJECTS & PROJECT FUNDING

(a)Queen’s Diamond Jubilee

It was noted that invitations had gone out to local groups and individuals for themeeting on 28 January. A number of organisations had confirmed attendance. A project leader/group would need to be identified at the meeting to take forward detailed planning/co-ordination.

It was RESOLVED that the Clerk purchase refreshments for the meeting.

(b)Seamill Car Park

The contractor had begun work on site and had levelled the existing stone but due to the recent deterioration of the surface additional stone was required. He was able to assist with moving the millstone while his equipment was on site but the plinth was in such poor condition that a new plinth was required.

It was RESOLVED to proceed with the work on the car park and millstone at a cost not exceeding £2000, to be funded from the Major Asset Repair fund.

(c) Beach Regeneration Project

A draft lease for the beach play area had been received from CBC. The exact area had yet to be agreed. A number of terms in the draft lease were identified as unacceptable and would require amendment.

It was RESOLVED that a legal opinion on the draft lease be sought from the council’s solicitor.

11/12 PARISH PLAN SURVEY RESULTS

A summary of the results would be published shortly in the parish magazine. Landowners and other stakeholders could be included in the further consultation which would be required as part of the neighbourhood plan process.

12/12 COMMUNITY ENGAGEMENT STRATEGY

A draft community engagement strategy was received.

It was RESOLVED to approve the strategy for publication on the web-site.

13/12 CBC BUDGET CONSULTATION

The consultation document had been circulated.

It was RESOLVED that the Chairman would prepare a response and circulate to councillors before submission.

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14/12 CCC CONSULTATIONS

(a)Budget 2012/13

Copies of the consultation paper had been circulated.

It was RESOLVED that councillors would submit individual responses if desired.

(b)Changes to household waste recycling scheme

It was noted that the only significant change affecting this area was the planned closure of the Frizington site when the new facility at Lillyhall was opened.

15/12 REPORT FROM COMMUNITY POLICE OFFICER

PCSO Bradley had provided a written report of incident logs for December. There had been a total of 17 reports, including one traffic collision without injury, one criminal damage to a motor vehicle and a burglary of a garage.

16/12 REPORT FOR CBC

There were no items to report.

17/12 REPORT FOR CCC

There were no items to report.

18/12 PLANNING

(a) New applications

The Planning Advisory Group reported on the following application which had been received for comment since the last meeting:-

Ref 4/11/2597/0F1 Erection of new detached garage

Orchard House, Main Street, St Bees

It was RESOLVED that there was no objection to this application.

(b) Applications approved/refused :- None received

(c) Neighbourhood Planning Session

The session for parish councillors would take place from 10am -1pm on Sat 21 January.

19/12 FINANCE

  • Finance & Risk Advisory Group

The notes of the Finance & Risk Advisory Group meeting on 10 January were received. Cllr Strong outlined the key points in the Qtr 3 review of income and expenditure and the forecast year-end position. The group had also reviewed the risk management policy. The risk assessment pro-forma would be circulated to all councillors so that project leaders could ensure that risk assessments were completed in a standardised format before work/events took place.

(b)Payments to be approved

It was RESOLVED that the following accounts be approved for payment:

  • Cheque no 001683 CBC – Playground Inspections January £39.91 +VAT Total £47.89
  • Cheque no 001684 J Donaldson Clerk’s salary January £504.30 +annual broadband allowance £50 + postage £5.07 Total £559.37
  • Cheque no 001685 J Donaldson – reimbursement for renewal of anti-virus software £43.21 + VAT Total £50.98
  • Cheque no 001686 Forestry Commission – Christmas tree & delivery £175+ VAT Total £210.00
  • Cheque no 001687 P Preston –contribution to electricity for Xmas lights Total £30.00

Payments to report since last meeting:-

Cheque no 001681 Cumbria CVS- refundable deposit for course booking £50 (approved at last meeting)

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Cheque no 001682 Cumbria CVS – refundable deposit for course booking £50 (approved at last meeting)

20/12 CORRESPONDENCE .

(a) A letter had been received from St Bees PCC thanking the council for the recent donation towards the costs of the parish magazine. Noted.

(b) Requests had been received from two residents of the beach estate for repairs to be carried out to the footpath linking the estate to Beach Rd. A request had been made to Highways for some gravel to be laid whilst a team was working nearby but this path was the responsibility of

the Rights of Way Dept of CCC and was not a Highways responsibility. The ROW officer had been made aware of the issue and would consider whether work could be funded and report back to the Clerk.

(c) A letter had been received from the Great North Air Ambulance seeking donations towards their work.Noted.

(d) A request had been received from CBC for suggestions to improve their web-site. Details had been circulated to councillors.

INFORMATION ONLY

  • MRWS e-bulletin Jan12
  • Notification of traffic signal improvement works in Copeland
  • Cumbrian Wildlife Jan 2012

21/12 DATE AND TIME OF NEXT MEETING

It was RESOLVED that the next full council meeting be held on Monday 20 Febuary 2012 at 7.35pm in the Village Hall.