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Minutes for June 2012

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 18 June 2012 at 7.35pm in the Village Hall

PRESENT: Cllrs D Sim (in the Chair), N Bettinson, G Gilmour, J Haile, B Hewetson, I Hill,

K James, T Kelly, F Kennedy, D Millington, S Moules and the Clerk


Apologies for absence were received from Cllrs Argyle, Robson and Strong.


Cllr Millington declared an interest in the planning application for Plot 3 Wyndhowe as owner of a neighbouring property. Cllrs James and Kennedy declared their interest in agenda item 5- Allotment complaint- as allotment tenants.


There were no issues raised.


It was RESOLVED that the minutes of the annual meeting held on 28 May be accepted as a true record and signed by the Chairman.


Cllr Gilmour outlined the recommendations of the group of councillors who had visited the allotments on 3 May and had spoken to residents. Three issues had been raised – the problem of rats, the untidy appearance of some plots and noise nuisance from cockerels. Immediate action had been taken to deal with the rat problem and there had now been some improvement in the appearance of the plots. It was suggested that the council should review its policy on future management and consider changes to the tenancy agreement. The establishment of a formal allotments committee would allow meetings to be open to residents and plot holders.

It was RESOLVED that an allotments committee be set up with the following membership –Cllrs Kennedy, Bettinson, James, Gilmour, and Moules and that the committee draw up terms of reference for approval by the council.


(a)Beach Regeneration Project

The draft minutes of the meeting of the Beach Regeneration Committee on 23 May were received and noted. It was noted that the beach questionnaire was almost ready and the engineering work on Rottington Beck was now underway.

Cllr Sim then reported on progress with the play area project following a meeting with CBC officers on 13 June. It was anticipated that the functional specification would be sent to contractors in the next month seeking indicative prices and a shortlist of suppliers would then be invited for interview by CBC and parish council representatives before a final decision was made. CBC recommended that the specification should be short and concise and a revised draft was tabled. CBC officers believed that the drainage work should be done by a specialist drainage contractor under a separate contract and it was suggested that a similar approach could be adopted for the fencing work. Confirmation had been received that the £40K funding was still available in the CBC budget but there was some urgency to progress the project as it would require approval by CBC Executive in September.

CBC had also provided an example of the type of Service Level Agreement which they would require to define the respective responsibilities of CBC and parish council. The detailed terms would be the subject of negotiation at a later date.


(b)Diamond Jubilee

Cllr Kelly reported on the various events which had taken place and the learning points for future events. The opening event had been the Proms on the Crease which had been well attended. The public school was hoping to hold a similar event again next year and was keen that this should be a joint school and village event. A large copy of the village photograph was being produced for display.

The Jubilarty and Priory exhibitions had provided an excellent showcase for the village. The village school fete organised by the VSA had been the best attended for many years. The fete had been followed by the hog roast on the school field which had proved very popular. The beach event on Sunday afternoon had attracted large numbers of people despite cloudier weather and the Jubilee kites had been flown. The games had been organised by volunteers and there had been excellent support from the RNLI. On Monday evening the scouts had lit the EIIR display on Tomlin and this had been clearly visible from a long distance. The final event had been the musical event and tea party on the Tuesday.

It was suggested that a leaflet advertising community events could be produced next summer and also to publicise the various Christmas events in the village.

It was noted that many people, both from the village and outside, had remarked on the success of the Jubilee events. The Chairman was writing to volunteers involved to thank them for their contribution. Councillors thanked Cllr Kelly for his work in making the events such a success.

It was RESOLVED that a donation of £100 be made to St Bees Scouts and £200 to the Village School Association in recognition of their assistance with the organisation of the hog roast.

(c) Tree Planting

Cllr Sim explained that there would be no progress until trees were ordered for planting in the autumn.

(d) Walks Booklets

There was no progress to report.

(e) Traffic Calming

Cllr Millington reported that a letter had been sent to Sellafield Ltd seeking a contribution to the costs of the traffic calming measures but no reply had yet been received. A meeting had taken place with Rachel Kendrick of Copeland Community Fund to explore avenues for funding. The Fund could consider an application for funding a speed camera and signage but would not be able to fund physical highways improvements. Cllr Millington would be attending a funding fair on 4 July to investigate other sources of funding. CCC had been asked to supply written confirmation of their support for the project and it was hoped that the Village School would also provide a letter of support to accompany funding applications. It was hoped to bring a draft application to the Copeland Community Fund to the next meeting for approval.


The Chairman had circulated a draft schedule of major business items as the basis for discussion. It was proposed that the council should use this opportunity to consider what its role and priorities should be in the coming few years. It was suggested that the council should give greater attention to playing a part in influencing policy issues outside the council’s direct control.

It was agreed that ideas should be sent to the Chairman and a discussion paper would be prepared for a future meeting.


Cllr Gilmour reported on the initial round of consultation on plans for connecting new energy projects to the national grid and circulated some comments for discussion.


It was RESOLVED that the document be adopted as a statement of the council’s policy and circulated to the local MP, CCC, CBC, CALC and the Energy Coast.

113/12 WEB-SITE

A report on the web-site was received from Ian McAndrew. The site was receiving more than 4334000 hits per year and was one of the most comprehensive community web-sites. It was noted that work was underway to make the site easier to maintain and expand. It was suggested that dummy pages could be circulated for comment.

Councillors thanked Dr McAndrew for his work to maintain the site.


Cllr Bettinson explained the history of Priory Paddock and the council’s management role. He and the other volunteers were finding it increasingly difficult to do all the physical work involved and it was likely that there would be increased costs in future years. Cllr Bettinson agreed to quantify the likely costs for inclusion in the budget for 2013 onwards.

115/12 FINANCE

It was RESOLVED that the following accounts be approved for payment

  • Cheque no 001730 D Robinson – reimbursement for plants £9.11 + VAT Total £10.34
  • Cheque no 001731 T Kelly – deposit for hog roast £83.33 + VAT Total £100
  • Cheque no 001732 CBC – playground inspection June £39.91+£7.98 VAT Total £47.89
  • Cheque no 001733 A.A Pestroy – pest control services £70.00 + VAT Total £84.00
  • Cheque no 001734 Open Spaces Society – annual subscription £40.00
  • Cheque no 001735 United Utilities Water PLC – allotment water 6/3- 28/5 £17.20
  • Cheque no 001736 Society of Local Council Clerks – fee for CilCA update £20.00
  • Cheque no 001737 CALC – course fee for general power of competence £10.00
  • Cheque no 001738 J Donaldson – salary June £504.30 + £6.00 postage + printer cartridge £20.82 + VAT Total £535.29
  • Cheque no 001739 Winder Hall Hotel – hog roast £512.50 + VAT Total £615.00

Cheques signed last meeting to report:

  • Cheque no 001729 Cumbria CVS – booking fee for Funding Fair £20 (urgent payment to meet deadline)


(a)New applications

The following applications had been received for comment:-

  • Ref 4/12/2280/0F1 Change of use from residential to B&B

5 Ellerbeck Barns, Egremont

It was RESOLVED that there was no objection to this application.

  • Ref 4/12/2179/0F1 Amended plan for dwelling

Plot 3, Wyndhowe, Seamill Lane, St Bees

It was RESOLVED that there were no specific objections to this application, although

there continued to be concern about the impact on drainage systems. It was also noted

that there was no uniformity in the appearance of dwellings approved on this site.

(b) Applications approved/refused

The following decisions by CBC were noted:-


  • Erection of small scale wind turbine- Land near Ellerbeck Barns- APPROVED
  • Erection of single storey extension and porch – Melbreak, Nethertown Rd –APPROVED
  • General purpose/sheep building extension – Horsley Croft, High Walton – APPROVED
  • Existing brick to be clad in sandstone -2 Seacroft Drive – APPROVED
  • Outline application for Plot 2 Blythe Place Gardens – APPROVED
  • Erection of 11KW Gaia Wind Turbine – Land at Green Lonning – APPROVED with conditions
  • Application to replace an extant permission to extend time limit for implementation – The Cottage, Ghyll Farm, Egremont - APPROVED
  • Application for new listed building consent as above – APPROVED
  • Listed building consent for re-roofing & replacement windows, Grindal House – APPROVED
  • Change of use for part of school building to hair & beauty salon, Grindal House – APPROVED
  • Listed building consent for above scheme – APPROVED
  • Demolition of existing garage and erection of double storey & single storey extensions – 9 Abbotts Way - APPROVED

(c)Neighbourhood Plan

The council’s intention to produce a plan had been advertised by CBC in accordance with the regulations and the deadline for comments had now passed. CBC officers had suggested a meeting with parish council representatives to discuss what help and advice they could provide and what they would expect from the parish council.

It was agreed that Cllrs Kelly, Gilmour and Sim attend the meeting with CBC.


Progress with on-going matters was noted as follows:

  • General Power of Competence- The Clerk had completed the CALC training course and would be submitting the necessary documentation to SLCC to update her CiLCA qualification. Once this was confirmed, the council could adopt the new power.
  • Millstone planning application –The application had been submitted to CBC.
  • Parish Lengthsman Scheme – Funding had been obtained for a lengthsman scheme to operate in Egremont & surrounding parishes. The work would be undertaken by Works 4 You. Cllr Sim and the Clerk had met with Simon Walker and the company to discuss possible work. Funding was for 3 years but some contribution might be requested from parishes in years 2 and 3. The Clerk was compiling a list of suitable jobs and would circulate the list for comment.
  • Koebner Memorial Seat –The Clerk was liaising with CCC and RSPB to get the seat back into position as the new footpath route had now been agreed.
  • Removal of stiles on footpath by golf course – The Bursar was seeking the agreement of the School Governing Body to replace the stiles with gates.
  • Review of Clerk’s hours – Following discussions with the Chairman & Vice Chairman the Clerk was monitoring hours over the next few weeks.
  • Code of Conduct – Cllr Hill explained that the new definition of pecuniary interests had now been published. CBC had adopted a new code of conduct and parish councils would be required to do so in the near future. The Clerk explained that CALC would be issuing guidance shortly.



No report had been received.


It was noted that lights at the beach car park were still awaiting repair. It was agreed that the Clerk would contact Cllr Hill with details of this and other outstanding items.

The Clerk would contact CBC about arrangements for emptying the bin by the play area on the school field.


It was noted that there had still been no feedback on the list of highways defects submitted some weeks ago.


  • Details had been received of public consultation on proposed core strategy and development management policies of the Local Development Framework. The deadline for comments was 13 July. It was agreed that the comments of the Planning Advisory Group be submitted on behalf of the council.
  • An invitation had been received from CBC to attend the 4 th Copeland Partnership Conference on Tues 3 July 4.00pm – 7.30pm Egremont Market Hall. Noted.
  • A letter had been received from Cumbria Rungwe Community Link outlining plans for a beach clean on 24 June and requesting a donation for their funds. It was agreed to include the request for a donation on the agenda for the next meeting.
  • A letter had been received from CCC inviting comments on travel and access needs in the parish as part of the County Council’s Travel Strategy. It was agreed that the information gained from the parish plan questionnaire be passed to CCC together with details of the council’s concerns about the use of the village as a park and ride facility when vehicle access to Sellafield site was further restricted.


CALC Circular June 2012 & Training Programme

Cumbria Wildlife Trust – Cross Bay Walk 1 July

MRWS e-bulletin 18

ACT Gazette –summer 2012

Cumbria Wildlife Trust e-newsletter June 2012


It was RESOLVED that the next meeting take place on Monday 16 July at 7.35pm in the Village Hall.