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Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 15 April 2013 at 7.00pm in the Village Hall

PRESENT: Cllrs D Sim (in the Chair), N Bettinson, J Haile, I Hill, K James, F Kennedy,

C Robson and the Clerk

Also present : 2 members of the public.

 

64/13 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs Argyle, Gilmour, Hewetson, Kelly, Millington, Moules and Strong.

 

65/13 DISPENSATIONS & DECLARATIONS OF INTEREST

Cllrs Sim and Robson declared an interest in agenda item 5b Request for funding as authors of the publications involved.

 

66/13 PUBLIC PARTICIPATION

Members of the public raised the issue of the planning application for a 500kw wind turbine at Fairladies Farm.

It was RESOLVED to bring forward discussion of agenda item 10(b).

The Chairman explained that CBC Planning Panel members had carried out a site visit and had viewed the site from three different viewpoints. The parish council’s objections had been explained to Panel members and the council intended to send a representative to speak at the Planning Panel meeting when the application was discussed. It had been expected that the application would be discussed at the Panel meeting on 24 April but there was now a possibility that it could be deferred to a later meeting. It was thought that some residents might also wish to speak at the Planning Panel to put forward objections and any change in the date would be publicised as soon as possible.

Correspondence had been received from Halton Planning Services on behalf of the applicant proposing a community fund to benefit the local area if the application was successful.

It was RESOLVED that the council believed it to be inappropriate to consider the proposal at this time whilst a decision on the application was pending.

 

67/13 MINUTES OF THE MEETING HELD ON 18 MARCH 2013

It was RESOLVED that the minutes of the meeting on 18 March 2013 be approved as a true record and signed by the Chairman.

 

68/13 FINANCE

(a)Finance report

The summary of accounts at 31 March was received (copy attached to the minutes). Expenditure totalled £19389 with planned transfers of £1500 to earmarked reserves. Income in the year was £41275 which included grants of £8260 towards specific projects. It was noted that the funds carried over to 2013/14 included £10,700 earmarked for the traffic calming project and £5000 for the beach play area project where expenditure was expected to fall in the early part of 2013/14. The general reserve for contingencies and cash flow was approx £9225.

The level of fidelity guarantee insurance had been increased to £50,000 and from 1 June the cover provided as standard under the insurance policy would be £250,000.

PAT testing of electrical equipment had now been completed. It was noted that a problem had been identified with the Christmas lights and it was agreed that consideration would be given to purchasing new lights.

 

(b) Request for Funding

A letter had been received from St Bees PCC requesting funding from the Centenary Book Fund to finance the reprinting of two local history booklets. The funds would be repaid in due course from the sale proceeds.

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It was RESOLVED that a maximum of £950 be granted from the Centenary Book Fund.

 

(c)Payments

It was RESOLVED that the following payments be approved:

  • Cheque no 001812 CBC – play area inspections April 2013 £39.91 + £7.98 VAT Total £47.89
  • Cheque no 001813 Keith Singleton – compost (VIB) £65.00 + £13.00 VAT Total £78.00
  • Cheque no 001814 J Donaldson –reimbursement for printer cartridges £72.47 + £14.49 VAT & postage £14.25 Total £101.21
  • Cheque no 001815 CALC– annual subscription 2013/14 Total £268.00
  • Cheque no 001816 J Donaldson Clerk salary April (nett) Total £415.10

 

Cheques signed since last meeting to report:-

Cheque no 001810 Harrisons Packaging – poop scoop bags £156.99 + £31.40 VAT

Total£188.39 (payment due before next meeting)

Cheque no 001811 Petty Cash top–up £145.41

69/13 PROJECTS

(a)Beach Regeneration & Play Area Projects

The draft minutes of the meeting of the Beach Regeneration Committee on 25 March were received. It was noted that it was planned to hold a beach festival on 25 August to coincide with the beach obstacle event. The committee meeting on 30 April would be devoted to planning for the event and would be open to all village organisations.

The committee had also recommended that new information boards should be purchased for the beach area.

It was RESOLVED that a maximum sum of £1000 be approved for the purchase of new information boards.

 

The Wainwright Society was now finalising the artwork for the new board for the Wainwright Wall and would be forwarding a cheque for £1000 to cover the cost of the new board and its installation, with the excess being used to finance a new stainless steel banner for the wall and a new plaque for the anchor. It was expected that the board would be unveiled at a ceremony organised by the Wainwright Society on 26 May.

It was RESOLVED that expenditure up to £1000 be authorised for the Coast to Coast information board and other work on the Wainwright wall.

 

The Chairman reported on discussions with CCC footpath officer and a representative from Natural England about the new coastal access project. The section from Whitehaven to Silecroft was now in the planning stage. This would create a statutory right to walk on designated land along the coast. The route would cross the Seamill Lane car park.

It was RESOLVED that the parish council welcomed the new rights of access and had no objections to the route crossing the car park.

 

The Copeland Community Fund had given support in principle to the play area grant application, subject to further information being provided and the application would be considered again at the April meeting. The application to WREN had now been submitted.

The Chairman reported on the meeting with CBC officers when the draft Heads of Terms for the play area lease had been discussed. The Heads of Terms had been amended to take into account some of the parish council’s comments and CBC would now prepare a full lease for the parish council and its solicitors to consider.

 

 

 

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(b) Traffic Calming

It now appeared that Highways would not complete the final design and costing of the proposed work until May so it was unclear at the moment when the work would be carried out.

There was no progress to report on the possible purchase of a speed gun.

 

(c) Walks Booklets

There was no progress to report.

 

70/13 CBC ASSET TRANSFER & LAND ISSUES

The Chairman reported on the meeting which he and the Clerk had attended with CBC officers to discuss the transfer of the beach toilets. CBC had agreed that the toilets would remain open pending final agreement on lease providing that the parish council met the costs of CBC in continuing to open/close and clean them. A schedule of the costs was received and noted. From 1 October CBC would be unable provide a service because of staffing changes and the parish council would need to have its own arrangements in place.

The Chairman also reported on correspondence with Bootle PC about CBC’s policy of disposing of public toilets whilst retaining pay and display car parks close by.

 

71/13 BUSINESS PLAN REVIEW

The list of projects in the Business Plan had been amended following the decisions made at the last meeting and was circulated for the council’s approval.

It was RESOLVED that the amendments to the Business Plan project list be approved.

 

72/13 ROTTINGTON BECK

The new bridge installed by CCC contractors was now open. It was noted that CBC had asked their contractor to remove debris from the site and that further work was planned to deal with the on-going problems. It was reported that a meeting was to take place on 17 April with CBC officers to look at the situation to which the Chairman had been invited.It was hoped that the appearance of the area could be improved before the celebrations of the anniversary of the Coast to Coast walk.

 

73/13 PLANNING

(a)New Applications

  • Ref 4/13/2092/0F1 Remove part roof & erect a second storey over part of dwelling,

remove flat roof & fix new pitched roof

Fleatrigg, High House Rd, St Bees

As several members of the Planning Advisory Group were absent, the plans were not available for the meeting.

It was RESOLVED that the Clerk be authorised to send a reply following consultation with the Planning Group members.

 

  • Ref 4/13/2074/0F1 Demolition of existing house & replacement with new dwelling

The Knoll, High House Rd, St Bees

 

  • Ref 4/13/2047/0C1 Conservation area consent for demolition

The Knoll, High House Rd, St Bees

It was RESOLVED that there were no objections to these applications.

 

(b) Parish Council Policy on Wind Turbine Applications

A draft policy had been circulated for comment. Amendments were proposed to the Policy Statement Section 1 to indicate that some self- sufficient turbine development would be appropriate if associated with a dwelling or agricultural business and that no more two of these

 

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turbines would be considered in any identifiable group. It was also suggested that no larger turbines should be allowed even in the area of the parish outside the sandstone coast.

It was RESOLVED that these amendments be incorporated in the draft policy and that the policy be presented for approval at the next meeting.

 

(c) Applications approved/refused

No decisions by CBC had been received.

 

(d) Neighbourhood Plan

A meeting of the steering group would be taking place on 22 April. It was noted that CBC had requested a report on progress with the plan and this would be provided after the meeting.

 

74/13 OUTSTANDING ITEMS FROM THE ACTION LIST

Progress reports were received on the following matters:

  • Flooding Forum- Cllr Bettinson had attended the meeting organised by CCC at theAdams Recreation Ground. The meeting had been constructive and well attended and CCC had provided copies of their draft report.
  • Highways defects – No response had yet been received to the letter requesting a progress report. The Clerk was seeking information on when the sign on Outrigg, damaged in a recent collision, would be replaced.
  • Sellafield Travel Issues–A reply had been received from CCC explaining that their staff were working closely with Sellafield Ltd to assess the effect on traffic patterns of moving staff off-site.
  • Memorial seat – It was hoped that the seat donated by the Koebner family would be back in place shortly. CCC Ranger and the RSPB Warden would carry out the work.
  • Footpath repairs – Work had been completed on the footpath from The Crofts and a blocked drain had been found and cleared.
  • Carillion community scheme –A request had been made to Carillion for help with work at Priory Paddock. The Clerk was also seeking information on whether Carillion was still prepared to help with the installation of kissing gates and improvements to Beach Rd footpath.
  • Pinfold – Repairs to the wall had now been completed.
  • Meeting with St Bees School – Arrangements had been confirmed for the meeting on Monday 13 May at 7.00pm.
  • Main Noticeboard –the new noticeboard was now installed. A new header was required and an estimate was being obtained.

 

75/13 REPORT FROMCOMMUNITY POLICE OFFICER

No report had been received.

 

76/13 REPORT FOR CBC

There were no items to report.

 

77/13 REPORT FOR CCC

There were no items to report.

 

78/13 CORRESPONDENCE

(a) Details had been received from Sellafield Ltd of the beach and sub-sea monitoring programme for 2013/14. It was noted that there would be no monitoring during the main holiday periods.

(b) Updated guidance had been received from NALC on allotment tenancy agreements. Copies have been circulated to the members of the Allotment Committee.

 

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(c) Information had been received about a new consumer drop-in advice service to be provided by Trading Standards at Whitehaven CAB on Weds 10-4pm together with details of a new nominated neighbour scheme to reduce door-step crime. Noted

(d)A Letter had been received from a local resident about briars and weeds growing through the fence by the Adams Ground. The Clerk would ask the lengthsman to cut back the growth.

(e) A letter had been received from Norman Clarkson asking councils to consider donations to a new appeal to purchase cancer equipment for the Freeman Hospital in Newcastle. Noted.

(f)A letter had been received from the Police and Crime Commissioner, explaining his intention to come to district meetings to meet parish councillors. He was also recommending that a police representative should attend parish council meetings wherever possible. The Police & Crime Plan for 2013-17 had also been received. Noted.

(g) New contact details had been received from CALC. Noted.

(h) Details had been received from CALC of a government survey of how local councils are using powers under the Localism Act. Noted.

(i) A letter had been received from CBC inviting comments on a request by Network Rail to use the slipway at the main beach for two large excavators to access the beach at Nethertown for rock armour works. It was RESOLVED that there were no objections to this request.

(j) Details had been received of a Community Transport Roadshow to be held on 23 April at Carlisle.

FOR INFORMATION

Open Space E-zine

CALC Circular April 2013

Details of Jennings River Ride 15 Sept at Fitz Park, Keswick

FLAG Newsletter April 2013

Go Cumbria bus timetable guide

 

79/13 ITEMS FOR INFORMATION

Cllr Moules had attended the presentation by the Scouts of their survey of local crime issues.

 

80/13 DATE & TIME OF NEXT MEETING

It was RESOLVED that the annual meeting take place on Monday 20 May 2013 at 7.00pm in the Village Hall.