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Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 15 July 2013 at 7.00pm in the Village Hall

PRESENT: Cllrs D Sim (in the Chair), P Argyle, G Gilmour, B Hewetson, I Hill, K James,

T Kelly, F Kennedy, D Millington, S Moules, C Robson, H Strong and the Clerk

In attendance: Cllr H Wormstrup (County Councillor – St Bees & Egremont North)

 

121/13 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr Bettinson

 

122/13 DISPENSATIONS & DECLARATIONS OF INTEREST

No declarations of interest were made.

 

123/13 PUBLIC PARTICIPATION

No issues were raised.

 

124/13 MINUTES OF THE MEETING HELD ON 17 JUNE 2013

It was RESOLVED that the minutes of the meeting on 17 June 2013 be approved as a true record and signed by the Chairman.

 

125/13 FINANCE

(a)Finance report

A report of the FRAG meeting on 11 July was received together with income and expenditure figures for quarter 1 (copy attached to the minutes). The precept, council tax support grant and concurrent services grant had all been received and the income position was in line with the budget. It was noted that the payment from Network Rail had been received in the last financial year and was held in the reserves. The expenditure figure appeared low but this was in line with expectations as a number of large payments would not be due until later in the year.

The group had also reviewed the internal audit report for 2012/13 and would be progressing the recommendations over the summer months. The group recommended that the existing scope of internal audit and audit plan be adopted again in 2013/14.

It was RESOLVED that the scope of internal audit and audit plan remain unchanged for 2013/14.

(b) Donations

Cllr Gilmour declared his interest as a member of the PCC

A request had been received for a donation towards the costs of the Priory Holiday Club.

It was RESOLVED that a donation of £100 be awarded.

(c) Beach Toilets

Only one tender had been received for the contract to open/close/clean the beach toilets.

It was RESOLVED to ask the tenderer to supply a more detailed breakdown of the bid and to investigate other options for providing the service, with an extraordinary meeting of the parish council being called during August to make a final decision.

(d) Payments

It was RESOLVED that the following payments be approved:

  • Cheque no 001840 HMRC –PAYE Qtr 1 payment Total £267.60
  • Cheque no 001841 CBC – play area inspections July-Sept £123.30 +£24.66 VAT Total £147.96
  • Cheque no 001842 CBC – operation of beach toilets Apr-June £2102.04 + £420.41 VAT Total £2522.45
  • Cheque no 001843 Blomfields Ltd – plants (VIB) £559.40 + £111.88 Total £671.28
  • Cheque no 001844 D Robinson – reimbursement for refreshments Open Gardens Total £40.76
  • Cheque no 001845 K Nesbitt- reimbursement for parts for water bowser £112.86 + £22.57 VAT Total£135.43

 

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  • Cheque no 001846 St Bees Priory PCC – hire of New College Hall for Open Gardens Total £25.00
  • Cheque no 001847 J Donaldson – reimbursement for postage £8.05 & printer cartridge £23.99 + £4.80 VAT Total £36.84
  • Cheque no 001848 J Donaldson – Clerk salary July 2013 nett £415.10

Cheques signed since last meeting to report:

  • Cheque no 001839 Cumbrian Newspapers Ltd – tender advertisement £199.20 (payment due before next meeting)

 

126/13 PROJECTS

(a)Beach Regeneration & Play Area Project

A meeting had taken place with CBC following the last meeting to agree the play area specification to be included in the final tender process. Invitations to tender would be sent out this week with a deadline of 16 August. The old timbered ‘fort’ had been removed by CBC after it was deemed unsafe following an insurance inspection.

 

The stainless steel banner for the top of the Wainwright wall had still not been delivered. The Chairman was continuing to press the company concerned for completion of the order as soon as possible.

 

It was agreed that a meeting was needed shortly to finalise arrangements for the beach event on 25 August.

 

The Clerk was endeavouring to set up a meeting with the Community Payback Scheme who might be able to help with regular litter picking at the beach.

 

The draft lease for the toilets had still not been received but CBC had said they would give the parish council a ‘licence to occupy’ if the legal formalities cannot be completed by the end of September.

It was RESOLVED that the Clerk be authorised to seek advice from the council’s solicitor on the terms of the lease for the toilets if it arrived before the next meeting.

 

(b) Traffic Calming

Cllr Millington reported that the invoice for the contribution to the next stage of traffic calming work had still not been received from CCC. Cllr Wormstrup offered to contact the officers concerned to arrange for the invoice to be sent as soon as possible.

Cllr Moules reported that he and the Clerk had contacted Lowca Parish Council to request an invoice for the speed gun. He had met PCSO Kane to agree some suitable locations for speed checks and was awaiting a response from the police on when training could take place.

 

(c) Walks Booklets

Cllr Robson reported that a map showing the route of walks around the parish had been produced and this would be used for an information board to be mounted at the beach shelter. A history walk from the beach to the village had been devised. It was suggested that laminated versions could be produced and lent to visitors (with a small deposit) as an alternative to producing paper copies.

It was RESOLVED to obtain laminated copies at a cost not exceeding £100 from the Walks Booklet budget.

 

(d) Fireworks Event

It was noted that the annual fireworks event would take place this year on Thursday 7 November at St Bees School. St Bees School would organise the fireworks and refreshments and the parish

 

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council would need to supply volunteer helpers and assist with ticket sales. It was suggested that the parish council’s contribution to the event should be more publicly advertised. Cllrs Kelly, Sim, Gilmour, Hewetson and Moules offered their assistance on the night. Cllr Wormstrup also offered to assist.

 

127/13 NEIGHBOURHOOD PLAN

Cllr Kelly reported that had attended a workshop organised by the Dept for Communities and Local Government to share experiences of preparing neighbourhood plans. Most groups were still at an early stage with only a small number plans going to a referendum. Grants were available to meet some of the costs together with help from Planning Aid.

A meeting had been organised on Wed 17 July at 7.00pm in New College Hall for all those who had volunteered to help with production of the plan. It was hoped to allocate specific tasks with a further public consultation exercise in the autumn. It was noted that CBC had not yet published specific land allocations for development and were keen to work with the parish council.

Cllr Wormstrup explained that he had received the précis of Cllr Bettinson’s presentation at the last meeting on coal extraction and gasification and was keen that CCC, CBC and the parish council should work together on this issue which could have huge implications for the area. He would be happy to take a parish council representative to a meeting of a lobbying group in Barnsley.

 

128/13 BEACH ESTATE TO BEACH ROAD FOOTPATH

A meeting had taken place with CCC Area Ranger and representatives of local residents to discuss the improvement of the footpath. Cllr Bettinson and the Clerk had attended on behalf of the parish council. There had been general agreement that a wider path with a compacted stone surface would be the best solution. Anchor bars would be inserted to prevent stone washing down in wet weather and a staggered barrier would be fitted to prevent children running into the road. CCC had indicated that they would be prepared to fund 50% of the total costs (estimated at £2500) if the parish council was prepared to fund the remainder. It was noted that the use of the lengthsman/volunteers and donation of materials would reduce the parish council’s contribution.

It was RESOLVED to ask CCC to go ahead with the work to be financed jointly by CCC and the parish council.

 

129/13 LAND ISSUES

There was no further progress with the proposed transfer of the lease for the station car park nor had any response yet been received from Copeland Borough Council about the land behind Stonehouse Farm.

Copeland Borough Council had provided draft Heads of Terms for the possible asset transfer of the grassed areas at the main beach.

It was RESOLVED to ask CBC to provide copies of the deeds for the area showing drains, rights of way, easements etc to enable the parish council to fully assess the position before seeking a high level meeting with Copeland Borough Council.

 

130/13 REPORT ON ON-GOING MATTERS

The Clerk reported on progress with the following matters:-

  • Kissing gates on coastal path – Carillion had now installed the new kissing gates at no cost to the parish council. The lengthsman had been asked to fit latches to prevent stock being trapped in the gates.

It was RESOLVED to send a letter of thanks to Carillion.

  • Allotments – Several tenants had now signed and returned the new tenancy agreements. The pest control contractor had been asked to make a visit to control rats and deal with a wasps nest.
  • Seamill car park – There had been no further contact from Network Rail following their inspection of the site. The Clerk was following up the matter with Network Rail.

 

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131/13 CCC ISSUES

It was noted that there had been complaints from residents about vehicles associated with the development on Abbey Road causing an obstruction and damaging the road. Cllr Wormstrup explained that he had asked officers from Cumbria Highways to deal with any issues arising from contractor’s vehicles.

Cllr Wormstrup left the meeting at this point.

 

132/13 PLANNING

(a) New Applications

The Planning Advisory Group reported on the following application received for comment:

  • Ref 4/13/2240/0F1 Proposed siting of 24.6m high (hub) wind turbine (tip height 34.2m) to replace planning permission 4/12/2199 for 18m (hub) wind turbine with a tip height of 24.8m

Land at Green Lonning, St Bees

It was RESOLVED to object to this application on the grounds that a turbine of this size would have a detrimental visual effect on the surrounding landscape which is designated as a Landscape of County Importance.

(b) Wind Turbine- Highfield Farm

Cllr Kennedy and the Clerk had attended the site visit by the Planning Panel. The application was to be discussed at the Planning Panel meeting on 17 July.

It was RESOLVED that Cllr Kennedy represent the parish council at the Planning Panel meeting.

 

(c) Fairladies Farm Wind Turbine

It was noted that an appeal had been lodged by the applicant against the refusal of this application. The deadline for further submissions was 18 July and the Clerk had submitted the text of the submission made by Cllr Argyle at the Planning Panel meeting with some additional photomontages. There had been some confusion as the letter sent to objectors by CBC had given an incorrect appeal reference but CBC had now sent out a further letter to correct the error.

 

(d) Applications approved/refused

The following decisions by CBC were noted:

  • Demolition of detached flat roofed garage: proposed integrated garage/utility to ground floor with bedrooms to first floor – 27 The Crofts, St Bees – APPROVED

 

133/13 REPORT FROMCOMMUNITY POLICE OFFICER

A written report had been received from PCSO Kane. There had been no traffic collisions or reports of anti-social behaviour. He was making patrols of the beach area to look out for youngsters with alcohol and would also be assisting CBC Enforcement Officers to tackle dog fouling. He had also made a visit to Rainbow Day Nursery to give a talk on ‘stranger danger’.

Councillors reported that there continued to be problems with vehicles parking in dangerous positions, particularly on Cross Hill. Whilst the Enforcement Team had been asked to make further visits, it was suggested that the danger was such that some police action might be appropriate.

 

134/13 CBC ISSUES

It was noted that CBC Planning Department had received a national award for their quality of service and value for money.

The Clerk reported on a complaint made by a local resident about the state of the grassed areas adjoining the beach car park and by the noticeboard on Firth Drive, all of which are owned by CBC. The Parks Manager had confirmed that these areas would in future only be cut twice a year. One cut had just been carried out and a further cut would be done in the autumn.

 

 

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The resident had asked that the parish council consider keeping the areas tidy over the summer months. The Clerk was discussing with the parish council contractor whether this could be accommodated within his schedule.

 

135/13 CORRESPONDENCE

(a) The draft Interim flood report on How Man had been received from CCC. Noted.

(b) A letter had been received from Sellafield Ltd giving details of the sea bed sampling to take place for two weeks from 12 August.

(c) The latest monthly newsletter had been received from the Cumbria Police & Crime Commissioner. There would be a surgery on 26 July at the De Lucy Centre in Egremont 1-3pm. Noted.

(d) Correspondence had been received from St Bees School about improved broadband links for the village. Noted.

FOR INFORMATION

Cumbria Coastal Access Monthly Update July 2013

CALC Circular July/August 2013

CPRE Transport Toolkit

Open space – Summer 2013

Open Spaces Society AGM agenda & annual accounts

FLAG Newsletter July 2013 (including information on St Bees)

 

136/13 ITEMS FOR INFORMATION

(a) Bob Muscat from CCC and a representative from Natural England had requested an opportunity to speak to the Parish Council to give an update on the Coastal Access Project, probably at the September meeting.

(b) The Village in Bloom Open Gardens event was well supported and raised almost £800 for VIB funds.

(c) Cllr Hill reported that the Keogh report into the quality of care and treatment at North Cumbria hospitals would be published on 16 July.

 

137/13 DATE & TIME OF NEXT MEETING

It was RESOLVED that the next monthly meeting take place on Monday 16 September 2013 at 7.00pm in the Village Hall.