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810

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 18 November 2013 at 7.00pm in the Village Hall

PRESENT: Cllrs D Sim (in the Chair), P Argyle, N Bettinson, G Gilmour, J Haile, B Hewetson,

I Hill, F Kennedy, D Millington, S Moules, C Robson, H Strong and the Clerk

 

Also present: Cllr H Wormstrup, County Councillor for St Bees/Egremont North and 6 members of the public (4 for discussion of the GDF and 2 for planning matters)

 

185/13 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr K James

 

186/13 DISPENSATIONS & DECLARATIONS OF INTEREST

Cllr Strong declared an interest in the planning application for tree works at High Croft House as a director of the company which owns the land.

 

187/13 PUBLIC PARTICIPATION

Members of the public indicated that they wished to speak on agenda items 5, the consultation on the site selection process for a geological disposal facility, and item 9, Flooding.

It was RESOLVED that these items be brought forward on the agenda and that the comments be considered during discussion of these items.

 

188/13 FLOODING

Members of the public raised concerns about the lack of progress in implementing measures to prevent flooding in the High House Rd area. Following the flooding last year CCC had identified some measures to reduce the risk of further flooding. However, there had been no progress with the work and the gullies were continually blocked by fallen leaves. There also appeared to be some alterations to field entrances which were likely to increase the risk of water running down the highway and into properties. Residents also questioned what emergency arrangements were in place if further flooding were to occur.

CCC officers had indicated that funding was in place for the creation of a new soak-away to allow water to drain off the highway but they had so far been unable to contact the land owner to obtain permission to enter the land. CBC had apparently undertaken extra gulley clearing but this seemed to be ineffective. It was noted that a planning application had been submitted for works to trees in the area which might reduce the problem of overhanging branches.

With winter approaching the likelihood of further flooding was increasing and it was agreed that it was imperative that measures were put in place as soon as possible.

It was RESOLVED that:

  • A letter be sent to the landowner to try to expedite the work proposed by CCC
  • Cllr Morgan and representatives of the Flood Resilience Team be invited to attend a parish council meeting to discuss long-term plans to address the flood risk
  • A letter be sent to CBC to ask what emergency plans were in place in the event of further flooding and to obtain a copy of the gulley cleaning schedule.

 

189/13 CCC ISSUES

It was RESOLVED to bring forward discussion of this item on the agenda whilst Cllr Wormstrup was present.

Cllr Wormstrup explained that he was aware of the traffic problems in the Outrigg area. The issue of the yellow lines being painted in the wrong location on Outrigg had been raised with senior officers at CCC and he had also raised the question of the delay in replacing the illuminated school sign.

It was noted that the Clerk had reported the water flowing onto the road at Linethwaite but this was still a problem and was likely to become more dangerous in frosty weather. The Clerk would contact Highways again.

 

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Cllr Wormstrup explained that he was continuing to follow up concerns about coal gasification and he would keep the council updated with information from a national information hub.

It was noted that further information had been provided by CALC on the bus services which would be affected by the CCC proposal to withdraw their subsidy. The Clerk would investigate the implications for St Bees.

Cllr Wormstrup left the meeting at this point.

 

190/13 CONSULTATION ON SITE SELECTION PROCESS FOR GEOLOGICAL DISPOSAL FACILITY

Following the last meeting a questionnaire had been prepared incorporating the comments raised at that meeting and this had been circulated to households within the parish. The Chairman had also attended a stakeholder event at Rheged attended by representatives of DECC and the regulator. There had been much discussion at the event about how to test public support and it appeared that elsewhere public engagement had not been pursued to the same level of involvement as St Bees. St Bees was the only parish to have tried to formally test public opinion on the current consultation with a household questionnaire.

The Chairman reported on the responses received to the questionnaire. More than 700 questionnaires had been delivered and 49 replies had been received before the meeting with a further response being handed in at the meeting. Whilst this seemed a low percentage it was noted that the timescales had been short and in a nationwide consultation last year DECC had only received 187 replies. The responses indicated a large measure of agreement with the comments made at the last meeting with respondents adding some constructive additional comments.

A member of the public expressed the view that people had found it difficult to respond to the questionnaire without further background information. This was also a point which had been raised with parish councillors who had helped to deliver the questionnaires. However, it was acknowledged that the specific nature of the questions raised in the government’s consultation made it difficult to phrase the questionnaire in more general terms. It was also suggested that geological considerations could in some circumstances be overcome by engineered solutions and that the public needed to be more aware of the limitations of current storage facilities and the risks of transporting waste to another area.

It was RESOLVED that the parish council’s response to the consultation be based on the responses received and that an article be included in the parish magazine, thanking those who had responded and explaining that the council’s formal submission would be available on the web-site from 5 December.

It was further RESOLVED that a letter be sent to Baroness Verma enclosing a copy of the questionnaire and analysis of responses received.

 

191/13 MINUTES OF THE MEETING HELD ON 21 OCTOBER 2013

It was RESOLVED that the minutes of the meeting on 21 October 2013 be approved as a true record and signed by the Chairman.

 

192/13 FINANCE

(a)Finance report

The summary of accounts at 31 October was received and noted. There were no significant changes since the end of quarter 2.

 

(b) Budget 2014/15

There was a preliminary discussion about the budget for the next financial year. CBC had yet to agree its budget for 2014/15 but it was noted that there was a proposal to reduce the concurrent services grants to parish councils. A meeting was being arranged with CBC officers to clarify the grant payments likely to be made next year. The parish precept had been increased by £8K last year

 

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to take account of the additional costs of the toilets etc and it was agreed that the precept for 2014/15 should not be increased by more than the rate of inflation. The business plan budget would

be reduced as necessary. Cllr Strong and the Clerk would produce a draft budget for consideration at the next meeting.

 

(c)Donations

It was RESOLVED that thefollowing donations be made:

  • Royal British Legion – £50
  • Furness Line Action Group - £50
  • St Bees Scouts – £50
  • The Friends of the Priory - £50
  • Village Hall Committee - £500
  • St Bees Priory PCC – contribution to costs of parish magazine - £650

 

(d)Payments

It was RESOLVED that the following accounts be approved for payment:-

  • Chq 001881 Viking – stationery £35.22 + £7.04 VAT Total £42.26
  • Chq 001882 G Hayes – grasscutting 2013 Total £3605.00
  • Chq 001883 CBC – NNDR Beach toilets 2nd instalment £84.82
  • Chq 001884 P Argyle – re-imbursement for costs of printing posters & header for noticeboard Total £56.43
  • Chq 001885 D Sim – travel expenses to GDF event - £41.40
  • Chq 001886 J Donaldson – Clerk salary Nov 2013 nett £419.11
  • Thomas Milburn (Property) Ltd – beach toilet service Nov £583.33 + £116.67 VAT Total £700.00 (to be paid by Standing Order on 26 th of the month)

 

Cheques signed since last meeting to report:-

  • Chq 001879 CBC – planning application fee £292.50
  • Chq 001880 Printpoint – printing of GDF questionnaire £80.00

 

193/13 BEACH TOILETS

The final lease had been checked by the parish council’s solicitor who had recommended that it could now be signed.

It was agreed that the group which had agreed to help with the management of the toilets would draw up a list of repairs/maintenance required. Where appropriate, the lengthsman could be asked to help with minor repairs.

Small business relief had now been approved, reducing the NNDR bill for the toilets.

The lease was then signed by the Chairman and Vice-Chairman and witnessed by the Clerk in accordance with the previous resolution contained in min 150/13.

 

194/13 PROJECTS

(a)Beach Regeneration

(i) Play Area - The grant application to CCC for assistance with the outstanding £3K was successful and the project was now fully funded. The planning application had been submitted and a

decision was awaited. Details of the preferred design had been submitted to WREN but they required confirmation of planning approval and a copy of the signed lease before they would authorise work to begin. CBC Legal Dept had been asked to produce the lease as quickly as possible. It was suggested that the proposed design should be displayed on the noticeboard on the toilet block.

(ii)Coast to Coast Banner

The Coast to Coast banner had been removed for some minor work and would be re-fixed with more secure fixings.

 

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(iii)Wainwright National Trail

At the last meeting it was noted that the Wainwright Society was keen to see the Coast to Coast Walk designated as a national trail, which would have benefits in terms of funding for maintenance

and interpretation. Danby Wiske Parish Council, through whose area the walk passes, had contacted other parishes in Yorkshire to enlist support.

It was RESOLVED to formally support the proposal for designation as a national trail.

 

(b) Traffic Calming

Cllr Moules reported that he was drawing up the rota for the Speedwatch scheme which should be in operation shortly.

Cllr Millington reported that a letter had been received from a resident about the traffic congestion on Outrigg and the obstruction of the entrance to Outrigg Close. It was hoped that the new section of yellow lines alongside the pavement would be in place shortly and that the appropriate authorities would enforce the restrictions. He proposed to call a meeting of the Traffic Calming Committee after Christmas to review the situation with the Traffic Engineer, local residents and the Village School.

 

(c) Walks Booklets

The Clerk would place an order for reprints of leaflets as soon as possible.

 

(d) Community Events

(i)Fireworks Event – the event had been well attended and the parish council had provided volunteer marshals to assist on the night.

(ii)Christmas Event – Cllr Gilmour reported that arrangements were well in hand. Cllr Kennedy would co-ordinate arrangements to put up the Christmas tree. CBC had agreed to supply sandbags if volunteers were available to collect them. Cllr Gilmour also reported that a cheque had been received from Studsvik UK who had very kindly agreed to support the event.

It was RESOLVED that a letter of thanks be sent to Studsvik UK.

 

195/13 ADOPTION OF NEW STANDING ORDERS

Draft Standing Orders based closely on the new NALC model had been circulated. The amendments proposed by the sub-group had been incorporated.

It was RESOLVED that the new Standing Orders be adopted.

 

196/13 NEIGHBOURHOOD PLAN

The meeting with the neighbourhood plan volunteers had not yet been set up. Cllr Sim would suggest some possible dates.

 

197/13 CASUAL VACANCY

Notice of the vacancy caused by the resignation of Cllr Kelly had reported to CBC and the formal notice had been displayed on the noticeboards. No election had been requested so the parish council was now free to fill the vacancy by co-option.

It was RESOLVED to advertise the vacancy on the noticeboards and in the parish magazine with expressions of interest to be submitted before the next meeting.

 

198/13 CLERK’S REPORT

The Clerk reported on the following matters:-

  • Meeting with St Bees School – Cllr Kennedy had contacted the School about possible dates and it had been agreed that the meeting be postponed until Monday 6 January.
  • The light on the ‘give way’ sign at the Outrigg/Main St junction had been reported for repair.

 

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  • The sign at Beck Edge Garden which was in a poor state of repair had been replaced with a spare which had been manufactured in the 1980s when the original was made.
  • The lengthsman had cut back the overhanging hedge at Peckmill.

 

199/13 PLANNING

Having declared an interest in the planning application for High Croft House, Cllr Strong left the meeting.

(a) New Applications

The Planning Advisory Group reported on the following applications received for comment:

 

  • Ref 4/13/2436/0L1 Listed building consent for partial reroofing, renewal of chimney back

gutter & introduction of roof insulation & raking ceiling linings

Cross Hill House, Cross Hill, St Bees

It was RESOLVED that there were no objections to this application.

 

  • Ref 4/13/2463/TPO Various works to trees situated in the conservation area

High Croft House (formerly Fleatrigg) High House Rd, St Bees

It was RESOLVED that there were no objections to this application.

 

  • Proposed order for the stopping up of the highway on Beach Rd (associated with the planning approval for the Adams Recreation Ground).

It was RESOLVED that there were no objections to this proposed order.

 

(b) Applications approved/refused

The following decisions by CBC were noted:

  • Erection of dwelling (revisions to approved scheme 4/09/2188) – Plot 1 Fleatham House APPROVED with conditions

200/13 REPORT FROMCOMMUNITY POLICE OFFICER

A written report had been received from PCSO Kane. Issues in the report relating to the Main Street area were discussed.

It was RESOLVED to write to the agencies concerned to seek assurances that appropriate arrangements would be put in place.

 

201/13 CBC ISSUES

It was noted that CBC had launched a consultation on its budget proposals for 2014/15, including changes to the concurrent services scheme. The deadline for comments was 20 December.

It was suggested that it was difficult to respond constructively without more information on how the budget is currently allocated. The Clerk would seek further information from CBC.

 

202/13 CORRESPONDENCE

(a) Details had been received of changes to the schedule of beach monitoring necessitated by equipment problems. Noted.

(b) A letter had been received from a post-graduate student at the University of Central Lancashire researching the effect of the presence of the nuclear industry on how we see our place as citizens in a local, national and global society. Noted.

(c) An email had been received announcing the publication of United Utilities Statement of Response and Revised Draft Water Resources Management Plan. It was noted that this addressed the concern raised at the consultation stage about the lack of explanation of why the proposed changes were needed.

(d) An invitation had been received for the parish council to contribute to consultation by North Cumbria University Hospitals NHS Trust on how to improve quality. No specific topics were put forward.

 

 

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(e) Correspondence had been received from Arthur Millie about petitions he is involved with – one campaigning for a town council for Whitehaven, the other supporting the idea of an elected mayor. Noted.

(f) Information had been received from Natural England about Local Access Forums (LAFs), including the National LAF Annual Report. Noted.

(g) Information had been received from Aon about insurance cover for salting/gritting/snow clearance. Noted.

FOR INFORMATION

Cumbria Coastal Access Monthly Update November 2013

CALC Circular November 2013

Countryside Voice Winter 2013

CALC Annual Report 2013

 

203/13 ITEMS FOR INFORMATION

(a)Cllr Robson reported that the History Society would be holding a public lecture on Life in a 12 th Century Priory on Saturday 23 November at 7.30pm in the Management Centre, St Bees School.

 

204/13 DATE & TIME OF NEXT MEETING

It was RESOLVED that the next monthly meeting take place on Monday 16 December 2013 at 7.00pm in the Village Hall.