Home     Site Map     Village Forum     Search     Help     About us

Home Parish Council Index Index to Minutes

803

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 21 October 2013 at 7.00pm in the Village Hall

PRESENT: Cllrs D Sim (in the Chair),N Bettinson, G Gilmour, J Haile, I Hill, K James, T Kelly,

F Kennedy, D Millington, S Moules, C Robson and the Clerk

 

Also present: 5 members of the public (3 for discussion of the GDF and 2 for planning matters)

 

163/13 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs Argyle, Hewetson and Strong

 

164/13 DISPENSATIONS & DECLARATIONS OF INTEREST

Cllr Millington declared an interest in item 8a as a member of the Wainwright Society.

 

165/13 PUBLIC PARTICIPATION

Members of the public indicated that they wished to speak on agenda items 5 and 14a, the consultation on the site selection process for a geological disposal facility and the planning application for the Seacote caravan park.

It was RESOLVED that the comments be considered during discussion of these items.

 

166/13 CONSULTATION ON SITE SELECTION PROCESS FOR GEOLOGICAL DISPOSAL FACILITY

The views of members of the public were sought on how the parish council should respond to the government consultation on behalf of local residents. Those present felt that the parish council should try to obtain a wider sample of views by distributing information to all households before deciding on its response.

The Chairman had provided a summary sheet outlining the questions posed in the government consultation document as a basis for the discussion. An open discussion then took place (notes of discussion attached to the minutes).

It was RESOLVED to investigate the possibility of circulating information to all households before a response was agreed at next meeting.

 

167/13 NEW PLANNING APPLICATION – SEACOTE CARAVAN PARK

A new planning application (4/13/2413/0F1) had been received to vary condition 2 of approval 4/01/0665/0 to allow use of static holiday caravans all year at St Bees Caravan Park. The application received at the last meeting had been formally withdrawn.

The Chairman invited members of the public to explain their views on the application. They explained that they opposed use of the caravans on a 12 month basis. The caravans were not likely to be used by holiday makers but by contractors or those seeking to use them as permanent residences. They believed that it would result in more instances of anti-social behaviour and people avoiding council tax while occupying the caravans as permanent homes. It was noted that the application gave specific assurances that the caravans would not be used as permanent residences. The Chairman pointed out that the issue of avoidance of council tax liability was not something which could be taken into account for planning purposes.

Concerns were also raised about the adequacy of the drainage system to cope with the increased occupancy.

It was RESOLVED to write to CBC raising concerns about the adequacy of the drainage system to cope with the additional demand and to express concerns that year round occupancy would change the nature of the caravan park from what was traditionally a holiday facility.

168/13 MINUTES OF THE MEETING HELD ON 16 SEPTEMBER 2013

It was RESOLVED that the minutes of the meeting on 16 September 2013 be approved as a true record and signed by the Chairman.

 

804

169/13 FINANCE

(a)Finance report

The notes of the meeting of the Finance & Risk Advisory Group on 17 October were received and noted. The funds carried over at the end of last year for specific projects had been reviewed and it was noted that the funding for traffic calming projects and replacement of the noticeboard had been spent and the contribution to the beach play area project was expected to be paid later this year as the project progressed. It was not now expected that the full allocation would be required for walks booklets and it was recommended that any underspend be transferred to general reserves to contribute to the play area project, if required. The income and expenditure at the end of Qtr 2 (excluding the items carried over from last year) were in line with expectations.

It was RESOLVED to accept the report and recommendations of the Finance & Risk Advisory Group.

 

(b) Budget 2014/15

CALC had agreed with district councils that parishes would submit their precept figure by mid January. CBC would be holding a briefing for Clerks during November to explain the position with local council tax support grant for next year. To meet the proposed timescale FRAG would prepare a draft budget for a preliminary discussion at the November meeting with a view to approving the budget and setting the precept in December. It was agreed that any suggestions for inclusion in the budget would be submitted to the Clerk as soon as possible.

 

(c) Payments

It was RESOLVED that the following payments be approved:

  • Chq 001873 Harrisons Packaging – dog waste bags (inc delivery) £156.99 + £31.40 VAT Total £188.39
  • Chq 001874 Thomas Milburn (Property) Ltd – beach toilet contract Oct £583.33 + £116.67 VAT Total £700.00
  • Chq 001875 J Donaldson –reimbursement printer cartridges £56.97 + £11.40 VAT & postage £6.00 Total £74.37
  • Chq 001876 CBC – NNDR Beach toilets 1st instalment £478.05
  • Chq 001877 J Donaldson – Clerk salary Oct 2013 nett £419.11

 

. Cheques signed since last meeting to report:-

  • Chq 001869 CBC –operation of beach toilets 3 June to 30 Sept £3970.52 + £794.10 VAT Total £4764.62 (payment due before next meeting)
  • Chq 001870 United Utilities –allotment water June-August £26.37 (payment due before next meeting)
  • Chq 001871 Day Cummins – survey fee £400.00 + £80.00 VAT ( expenditure agreed at last meeting)
  • Chq 001872 CBC – play area inspections Oct – Dec £123.30 + £24.66 VAT total £147.96

 

It was RESOLVED that a standing order be set up for future monthly payments for the beach toilet contract.

170/13 BEACH TOILETS

The contract for opening/closing/cleaning the beach toilets had been signed by the Chairman and by the contractor. The keys had been handed over on the evening of 30 Sept and the new contract arrangements began on 1 October.

The dilapidation survey had identified some minor defects but no serious concerns. The report had been forwarded to CBC so that it could be referenced in the lease as defining the overall state of the property at the date of transfer. The final lease was now awaited from CBC.

 

 

805

In light of the need to get legionella testing arrangements in place quickly it had been agreed with CBC that the testing would continue to be done by their contractor for the next few months and that CBC would recharge the cost to the parish council.

The bill for NNDR had been received. The Clerk was making enquiries about small business relief and also investigating the possibility of exemption from NNDR.

It had previously been agreed that a small group be set up to oversee the management of the toilets.

It was RESOLVED that Cllrs James, Hewetson, Bettinson and Robson form the management group.

 

171/13 PROJECTS

(a)Beach Regeneration

(i) Play Area

The tender evaluation had taken place on 18 September. The preferred supplier was Wicksteed Leisure which had submitted two designs, both at the price of £95k. Some modifications had been agreed with the supplier and an additional item of equipment had been identified which could be incorporated in the design if the contingency budget was not required for other items.

The grant from Copeland Community Fund had been formally confirmed and the acceptance signed by the Chairman and by Keith Parker on behalf of CBC as Accountable Body. The third party funding had been paid to WREN.

Details of the chosen design, tender prices etc would now be sent to WREN. However, CBC had decided that planning consent would be required so an application would need to be submitted as soon as possible.

A grant application had been submitted to CCC for assistance with the outstanding £3K to complete the funding package.

It was RESOLVED that the planning application be submitted to enable the project to proceed.

(ii)Landscaping

The Chairman reported on a recent meeting with CBC about landscaping at the northern end of the grassed area. CBC had funding to enable a design brief to be prepared but it was not clear whether funding would be available to carry out the work. If necessary, the parish council could consider funding information boards and signage on a short term basis.

(iii)Interpretation board – beach shelter

Cllr Robson reported that the map which would be used as the basis of the information board had now been amended. The plan was to produce a board at a moderate price to be placed inside the shelter.

(iv)Wainwright National Trail

It was noted that the Wainwright Society was keen to see the Coast to Coast Walk designated as a national trail. Danby Wiske Parish Council was contacting other parishes in Yorkshire to enlist support. The designation would have benefits in terms of funding for maintenance and interpretation.

 

(b) Traffic Calming

(i)Traffic calming works

The Traffic Engineer had confirmed that work on the island by Fairladies would now take place in January. Parking continued to be a major problem on Outrigg. New yellow lines had been provided but unfortunately they had not been put in the correct place. Highways had said the new lines would be put alongside the pavement in the next few days. The yellow lines requested around the Seacroft Drive and Nethertown Rd junctions required a Traffic Regulation Order on which consultation would begin in November.

 

(ii) Community Speedwatch Scheme

Cllr Moules reported that the training had now been completed taken place and risk assessments had been done on the four locations to be used. A rota would be drawn up to enable speed

 

806

monitoring to begin. It was suggested that Sellafield Ltd might be able to provide some fluorescent jackets.

It was RESOLVED that a request be submitted to Sellafield Ltd and that in the meantime some fluorescent tabards be purchased for use in various parish council activities.

 

(c) Walks Booklets

The Clerk was checking the stocks of the various leaflets and would organise reprints as required.

 

(d) Community Events

  • Fireworks Event – tickets were now on sale for the event on 7 November. Volunteer marshals were required to assist on the night. Cllrs James, Kelly, Sim and the Clerk all confirmed their availability. The Clerk would check with other councillors to ensure there were sufficient volunteers. Cllr Moules would confirm arrangements with St Bees School.
  • Christmas Event – Cllr Gilmour reported that the Christmas tree had been ordered and would be put up over the weekend of 30 Nov/1 Dec. Cllr Kennedy agreed to co-ordinate arrangements. Cllr Sim would check the tree lights. Arrangements were in place for the usual Santa’s Sleigh procession on the night of 3 December. Cllr Gilmour also reported that Studsvik UK had very kindly agreed to support the event with a donation of £250.

 

172/13 ADOPTION OF NEW STANDING ORDERS

A meeting of the sub-group had taken place on 10 October to finalise the new draft standing orders. However, the following day new NALC model standing orders were published. The changes in the new model were mainly to style and format but it was proposed to postpone adoption until next meeting so that the draft could be checked against the new model and any changes incorporated.

It was RESOLVED to postpone consideration of new standing orders until next meeting and to continue with the existing standing orders standing orders until that time.

 

173/13 NEIGHBOURHOOD PLAN

Cllr Kelly announced his decision to resign from the council following the meeting because of the pressures of work and family commitments. The future of the Neighbourhood Plan project was discussed. Cllr Kelly explained that he would still like to be involved with the project but could not commit the time required to lead the work in the coming months. It was suggested that a meeting take place with those who had come forward to help with the project to see whether anyone was willing to take on the role of project leader.

Cllr Gilmour explained that he had been involved with a heritage survey of Grade ll listed buildings in Whitehaven and it had been suggested that a similar survey could be undertaken in St Bees if volunteers were available. It was suggested that this was a task which might usefully be undertaken by the Neighbourhood Plan group.

It was RESOLVED to call a meeting of the Neighbourhood Plan group before making a decision on the future of the Neighbourhood Plan project.

 

174/13 ADAMS RECREATION GROUND COMMITTEE

Cllr Kennedy reported on the recent meeting of the Adams Recreation Ground Committee. It was noted that work to improve the drainage had been completed but the fact that the pitches had been unavailable for a lengthy period had affected committee’s income. It was also noted that planning consent had been received for the plot of land which the committee had agreed to sell. It was agreed that if the committee wished to seek help from the parish council a written request with a financial summary would be required.

 

175/13 ST BEES SCHOOL – FURTHER MEETING

St Bees School had asked for possible dates for a further meeting. It was agreed that 25 November be suggested as a possible date and that matters for discussion could include tree planting, creation of a cycle track, neighbourhood planning and any other matters of mutual interest.

807

176/13 CLERK’S REPORT

The Clerk reported on the following matters:-

Street Light, Outrigg – the light at the bottom of Outrigg had been removed after it was damaged by a vehicle. Highways had not been able to identify the vehicle involved so no insurance claim could be made and it was likely to be some time before it could be replaced due to budget constraints. The Chairman reported that he had a photograph which might help to identify the vehicle and it was agreed that this should be passed on to Highways.

Illuminated School Sign – the sign demolished by a car in February would be replaced by Cumbria Highways at the end of the month.

Three tier meeting – theClerk had attended the three tier meeting in September. Karl Melville of Highways had explained the recent restructuring of his department and he hoped to re-engage with parishes to restart the Better Highways initiative.

Beach Event –A letter was sent to Mark Wear after the last meeting to congratulate him on the success of the beach obstacle event. It was noted that he intended to organise another event on 31 August 2014 and would welcome the parish council’s help with hosting the event.

 

177/13 PLANNING

(a) New Applications

The Planning Advisory Group reported on the following applications received for comment:

 

Ref 4/13/2409/0F1 Installation of 30 solar monocrystalline panels

Roof of barn, Springbank Farm, High Walton

It was RESOLVED that there were no objections to this application.

 

Ref 4/13/2407/0L1 Listed building consent for installation of new laser transmitter & receiver

Bega House, Lonsdale Terrace, St Bees

It was RESOLVED that there were no objections to this application.

 

Ref 4/13/2403/0F1 Internal refurbishment of bar & dining area and new portico entrance to rear

Manor House Hotel, St Bees

It was RESOLVED that there were no objections to this application.

 

(b) Applications approved/refused

The following decisions by CBC were noted:

  • New sunroom extension & terrace and telescopic mast and antenna – 53 Fairladies APPROVED
  • Improved vehicle access & alterations to car park, plus the construction of 8 new houses – Adams recreation Ground, Beach Rd St Bees – APPROVED with conditions. Note: the approval is subject to a section 106 agreement.
  • Canopy on end of existing grain store – Whin Bank Rottington- APPROVED
  • Extensions and alterations – Calafell, Sea Mill Lane, St Bees – APPROVED with conditions

 

178/13 REPORT FROMCOMMUNITY POLICE OFFICER

No report had been received for this meeting but PCSO Kane had responded to the query raised at the last meeting about anti-social behaviour associated with licensed premises in Main Street. The Chairman had also met PCSO Kane to discuss the matter.

 

179/13 CBC ISSUES

The changes proposed last year to waste collection arrangements for ‘off route’ properties were now coming into effect. Three further properties in the parish would shortly be affected.

 

 

 

808

Cllr Hill reported that new electoral registration forms would be going out to households very shortly. From next year a new system of individual registration would be introduced.

Cllr Hill asked for views on possible regeneration issues affecting St Bees to be passed to him as soon as possible.

 

180/13 CCC ISSUES

There had been no progress with the issue of parking permits to allow residents on Main Street to be exempt from the time limit currently in place. The Clerk would contact Cumbria Highways again.

It was also noted that there were problems with water flowing on to the highway at Linethwaite. If the problem was not resolved before the winter the road would become very dangerous with ice. The Clerk would report the issue to Highways.

 

181/13 CORRESPONDENCE

(a) The agenda had been received for the AGM of the Copeland District of CALC to be held on 23 rd October at 7.00pm in Gosforth Village Hall. Noted.

(b) Details had been received of the CALC AGM to be held on Sat 9 November at 10.30am at Rheged. Noted.

(c) Notes had been received of the West Copeland Partnership meeting on 23 September together with the draft West Copeland Action Plan. Noted.

(d) Notes of the Coastal Network meeting on 18 September were received. Noted.

(e) Notification had been received of publication of the Inspector’s report on the Copeland Core Strategy and Development Management Policies plan. The plan had been found to be sound subject to a number of modifications. It was expected that the Plan would be formally adopted by CBC in December. Noted.

(f) Details had been received from DONG Energy of an exhibition to be held on Tuesday 22 Oct at the Forum, Barrow-in-Furness to provide an update on the Walney offshore extension wind farm project. Noted.

(g) Details had been received of Community Dementia Forums to be organised by the Alzheimer’s Society. The Copeland meeting would be on Thursday 7 November 2-4pm at the Samuel Lindow Building, Westlakes. Noted.

(h) New booklet published by Dept for Communities and Local Government entitled ‘You’ve got the power’ had been received. It was noted that an electronic version was available.

(i)Details had been received of new e-learning courses available through NALC. Noted.

FOR INFORMATION

Cumbria County Council Newsletter Autumn 2013

Cumbria Coastal Access Monthly Update October 2013

CALC Circular October 2013

Cumbria Community Foundation Annual Review 2013

Poverty Analysis – Cumbria Intelligence Observatory

Copeland Disability Forum Newsletter Autumn 2013

 

182/13 ITEMS FOR INFORMATION

(a)The hedge at the junction of Peckmill and Beach Rd was overhanging the pavement. The Clerk would ask the lengthsman to cut back the hedge.

(b)Cllr Robson invited councillors to attend the preview of the art exhibition in Old College Hall on Friday 15 November at 7.30pm.

(c) Cllr Robson reminded councillors of the donation they had given some time ago to help the start up of the St Bees Triers Group. Since then the group had flourished with 50 members joining in training sessions last week. Five members had taken part in the London marathon and a total of £20,000 had been raised for charities. Further events were being planned for next year.

 

 

 

809

183/13 CHAIRMAN’S CLOSING REMARKS

Before closing the meeting the Chairman thanked Cllr Kelly for his contribution to the work of the parish council since his election more than 2 years ago. His co-ordination of community events such as the Diamond Jubilee had been much appreciated and his work on neighbourhood planning would be greatly missed. The Chairman expressed the hope that the council would continue to benefit from Cllr Kelly’s skills and knowledge as a volunteer as his other commitments permitted.

 

184/13 DATE & TIME OF NEXT MEETING

It was RESOLVED that the next monthly meeting take place on Monday 18 November 2013 at 7.00pm in the Village Hall.

 

------------

Appendix to minutes

 

Geological Disposal Facility – Consultation on site selection process

Notes of open discussion at the Parish Council meeting on 21 October 2013

Consultation Questions from the Government (DECC), with position notes

Q1. Do you agree that a test of public support should be taken before the representative authority loses the Right of Withdrawal? If so, what do you think would be the most appropriate means of testing public support, and when should it take place? If you do not agree with the need for such a test, please explain why.

Gov’t position: para 2.21. At point where right of withdrawal is about to elapse, demonstration of community support required.

Comments: Yes, a test of public support is very important. Could be done by referendum or household survey. Timing is difficult –should not be left to the end of the process but if too early there may not be answers to some key questions. May be necessary to test public support more than once during the process. Need to clarify definition of ‘community’.

Q2. Do you agree with the proposed amendments to decision making within the MRWS siting process? If not, how would you modify the proposed phased approach, or, alternatively, what different approach would you propose? Please explain your reasoning.

Gov’t position: para 2.12. Two phases, learning & focussing, with right of withdrawal at end of phase 2. District Council would be the Representative Authority.

Comments: Emphasis should be on agreement by the community rather than district council. Once a potential site has been identified the public should be the decision-makers rather than consultees. Need clarity about definition of the community who are able to exercise a vote in a referendum. This could be weighted to give greatest influence to those living closest who are likely to be most affected. Important that public has sufficient information to enable them to make an informed choice.

3. Do you agree with this approach to revising roles in the siting process set out in the White Paper? If not, what alternative approach would you propose and why?

Gov’t position: para 2.71 on…Involve, Gov’t, Nuclear regulator, NDA, RWMD, District Council, & external (to industry) stakeholders.

Comments: No clear consensus on this question.

4. Do you agree with this proposed approach to assessing geological suitability as part of the MRWS siting process? If not, what alternative approach would you propose and why?

Gov’t position: para 3.19 on… BGS (desk) assessment to see if “reasonable prospect” of suitable geology in learning phase, then in focussing phase, surface–based investigations.

Comments : Need to know what are the criteria on which a site’s suitability will be assessed. Could draw on experience of other countries.

5. Do you agree with this proposed approach to planning for a GDF? If not, what alternative approach would you propose and why?

Gov’t position: para 3.42 on…Planning permission required for intrusive investigations, and National Policy Statement for GDF approval.

Comments: Generally agree that the approach is reasonable.

6. Do you agree with this clarification of the inventory for geological disposal – and how this will be communicated with the volunteer host community? If not, what alternative approach would you propose and why?

Gov’t position: Para 3.59. Single baseline inventory to be published. Some LLW, all ILW and irradiated fuel, spent fuel: Oxide and MOX.

Comments: Essential that there is clarity from the outset about what will go into the store – based on worst case scenario. Some concern expressed about storage of foreign waste.

7. Do you endorse the proposed approach on community benefits associated with a GDF? If not, what alternative approach would you propose and why?

Gov’t position: Para 4.10 on…based on “Service to the Nation”, Benefits start in Focussing stage in legislated community fund.

Comments: The issue of community benefit was very unclear in the previous site selection process. Emphasis should be on mitigating the detrimental effects. Those most affected should get most help. The detrimental effects may be felt early on in the process – planning blight etc – but proposal is for benefits to build up during the process to be spent at the end. Could there be some way of using the pot to help those affected at the early stages? Suggested that the community fund should be administered not by the local authority but by a separate community body.

8. Do you agree with the proposed approach to addressing potential socio-economic and environmental effects that might come from hosting a GDF? If not, what alternative approach would you propose and why?

Gov’t position: para 4.29 Earlier assessment of impact.

Comments: Assessment needs to be clear on dis-benefits as well as potential gains. Community benefit is more than cash handouts – could involve commitments to locate headquarters in host community to benefit the local economy. Need to ensure that there are some guarantees that benefits will be long-lasting, not simply developments that disappear after a few years.

9. Do you have any other comments?

There were no additional comments and the debate was closed after 1 hour.

----------------