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Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 16 March 2015 at 6.30pm in the Village Hall

 

PRESENT : Cllrs D Sim (in the Chair), N Bettinson, M Davies, G Gilmour, J Haile, K James,

F Kennedy, S Moules, M Riley, C Robson, H Strong and the Clerk

 

In attendance: Cllr I Hill, CBC Ward Councillor

50/15 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs P Argyle, B Hewetson and D Millington.

Apologies were also received from Cllr H Wormstrup, County Councillor, Egremont North/St Bees

 

51/15 DISPENSATIONS & DECLARATIONS OF INTEREST

No declarations of interest were received.

 

52/15 PUBLIC PARTICIPATION

There were no matters raised.

 

53/15 MINUTES OF THE MEETING HELD ON 16 FEBRUARY 2015

It was RESOLVED that the minutes of the meeting on 16 February 2015 be approved as a true record and signed by the Chairman.

 

54/15 SITE ALLOCATIONS AND POLICIES PREFERRED OPTIONS DOCUMENT

It was RESOLVED to bring forward this item on the agenda.

The consultation document published by CBC had been considered by the Planning Advisory Group and a draft response to the consultation had been circulated.

It was RESOLVED that the draft response be approved and submitted to CBC.

 

55/15 ITEMS FOR INFORMATION

(a) Closure of St Bees School

It was RESOLVED to bring forward this item on the agenda.

The Governors of St Bees School had announced on Friday that the school would close at the end of the summer term. The news had come without warning and would have implications for the whole community as the School was also an important local employer and land owner. A group of concerned parents had organised a public meeting with the aim of devising a plan to keep the school open. A number of councillors wished to attend that meeting later in the evening and it was generally agreed that the parish council should take an active part in discussions with all parties as the situation developed. Whilst the news had come too late for a formal resolution to be agreed at this meeting, councillors were minded to support the endeavours of the group in seeking to secure the future of the school.

Cllrs Bettinson, Haile, James, Kennedy, Moules, Robson and Hill left the meeting at this point.

 

56/15 FINANCE

(a)Financial Report

The summary of the accounts at 28 February 2015 was received and noted. There were no unexpected items of income or expenditure to report.

 

(b)Play Area Inspections

CBC had confirmed that the charge for 4 quarterly inspections in 2015/16 would be £404.32 + VAT. The alternative quote which had been received had not offered a better price so arrangements had been made for CBC to carry out inspections in the first week of each quarter at both the beach and Outrigg

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play areas. Weekly inspections would be carried out by volunteers. Cllr Davies agreed to join the rota of volunteers.

 

(c)Asset Register & Inspection of Assets

It was noted that the new seat donated by Mr M Hurst was now in place on Abbey Rd. The Chairman confirmed that the litter bin which used to be outside the Post Office was damaged beyond repair and a new one would need to be purchased.

It was RESOLVED to write off the old seat and litter bin and remove them from the asset register.

 

The annual inspection of assets was now due. In recent years the list of assets had been divided between councillors to reduce the workload. It was agreed to follow the same practice this year.

 

(d) Payment of Accounts

It was RESOLVED that the following payments be approved:

  • Cheque no 002051 CALC– Course fee for Clerk Network meeting total £5.00
  • Cheque no 002052 EEC Ltd - Street light maintenance £480.00 + £96.00 VAT Total £576.00
  • Cheque no 002053 Npower Ltd - Electricity, Beach toilets 1/12/14 to 9/2/15 £109.86 + £5.49 VAT Total £115.35
  • Cheque no 002054 CBC – NNDR Station car park Feb-March 2014 Total £105.31
  • Cheque no 002055 CBC – NNDR Station car park Apr 2014 – March 2015 Total £753.60
  • Cheque no 002056 CBC – NNDR Beach toilets 2015/16 1 st payment £150.02
  • Cheque no 002057 CBC – NNDR Station car park 2015/16 1 st payment £75.00
  • Cheque no 002058 J Donaldson – reimbursement for trees £55.86 (£46.55 + £9.31 VAT) + postage £ 12.56 Total £68.42
  • Cheque no 002059 J Donaldson – salary March 2015 - £607.75
  • Thomas Milburn Property Ltd – toilet service March £583.33 + £116.67 VAT Total £700.00 (to be paid by SO)
  • Answer 4U – answering service £8.80 + £1.76 VAT Total £10.56 (direct debit)

 

57/15 FOOTWAY LIGHTING

No further information had been received from CBC on the proposed allocation of the funding from Electricity North West. It was reported that the footway lights on Coach Rd were still not working.

 

58/15 PROJECT REPORTS

(a)Beach Regeneration

It was noted that a letter had been sent to CBC confirming the parish council’s decision not to go ahead with the design for landscaping at the north end of the main beach.

 

(b)Traffic Calming/Speedwatch

Cllr Hewetson had contacted the manufacturers to obtain a cost for repair and calibration of the speed gun which would be considered at a future meeting.

 

(c)Community Events

The Great Water Challenge, organised by St Bees Triers in aid of Comic Relief, had taken place on 13 March. A large number of people had taken part and the event had been very well organised.

 

(d)Tree Planting

Further tree planting had taken place alongside Wood Lane with help from St Bees School Community Service Group.

 

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(e)Station car park extension

A response was still awaited from Network Rail.

 

(f)Outrigg Play Area

A representative from Wicksteed had visited the site and was compiling a list of recommendations for repair/replacement of the play equipment. The Scout Group would be replacing the boundary fencing as part of their project to replace the portacabin with a permanent structure.

 

59/15 REQUEST FOR USE OF CBC CAR PARK BY WEST CUMBRIA MINING

CBC had sought the parish council’s comments on a request by West Cumbria Mining to use part of the beach car park for further exploratory drilling between April and June. However, concerns had been expressed about the effects on tourist businesses around the beach area and West Cumbria Mining had now withdrawn the request and had made arrangements to drill at a location in Rottington.

CBC had also indicated that the use of the car park by Network Rail was likely to be delayed until later in the year.

 

60/15 RATING APPEAL – BEACH TOILETS

A letter had been received from the Valuation Office Agency setting out a timetable for considering the appeal. Cllr Millington was preparing a statement of case.

 

61/15 ABBOTS WAY – BEACH RD FOOTPATH

The total project cost was estimated at approx. £6500, slightly higher than anticipated. The cost would be shared between the county and parish council. However, the cost to the parish council would be reduced substantially if the preparatory groundwork was done by the lengthsman/volunteers and some materials could be obtained through donations. The Clerk had obtained details of a scheme run by Jewsons to support community projects and it was agreed that an application be submitted for help towards this scheme.

 

62/15 SEAMILL CAR PARK/BOAT PARK

The Chairman reported that Cllr Gilmour had considered the terms of a possible agreement for use of the boat park. However, it was noted that the boat park was used by only one or two boat owners and it was suggested that the area could be managed on a less formal basis, with signage requiring potential users to seek consent and pointing out that the parish council accepted no liability for loss/damage.

It was RESOLVED not to proceed with a formal agreement but to erect suitable signage at the boat park.

 

63/15 THREE TIER MEETING

It was noted that the next meeting of parishes with CBC/CCC would take place on 23 March. The Chairman would be unable to attend. The Clerk would attend and other parish councillors would be welcome to attend, if available.

 

64/15 VILLAGE IN BLOOM COMMITTEE

The draft minutes of the meeting on 16 February were received and noted.

 

65/15 CLERK’S REPORT

The Clerk’s report on on-going matters was received and the following points were noted:

  • Training – The Clerk had attended the Clerk’s Network meeting on 18 February. There had been a useful discussion of matters of common interest.
  • Lengthsman scheme – Funding applications were being prepared for an extension of the scheme for a further two years. The parish contributions had been recalculated based on up to

 

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date information on number of households. This would increase the contribution from St Bees Parish Council to £1160pa.

  • Village Hall noticeboard – A board had now been ordered from Greenbarnes.
  • Elections – Parish Council elections would take place on 7 May, the same date as the general election. Nominations would close at 4pm on 9 April.
  • Donation of seat – a local couple had offered to donate a seat in memory of their late daughter. A possible location was identified and the Clerk would contact CBC as landowners to seek their consent.

 

66/15 PLANNING

(a)New planning applications

The Planning Advisory Group reported on the following applications received for comment:-

 

  • Ref 4/14/2475/0F1 Amendment to application for siting of 24.8m high (hub)wind turbine

with tip height of 36.6m. Proposed reduction in height of 2.1m resulting in

a tip height of 34.5m

Land near Green Lonning, Outrigg

It was RESOLVED to continue with the objection to the application as the reduction in height

would not significantly change the visual impact.

 

  • Ref 4/15/2058/0A1 Coastal Information board & marine litter message signage

Verge in front of beach café, St Bees

It was RESOLVED that there were no objections to this application.

 

  • Ref 4/15/2073/0F1 Erection of stable block to house horses/ponies incl store for tack/food &

field equipment

Field to south of Scalebarrow Rd, St Bees

It was RESOLVED that there were no objections to this application.

 

  • Ref 4/15/2076/0F1 Extension to existing agricultural storage building

Whin Bank, Rottington

It was RESOLVED that there were no objections to this application.

 

(b)Applications approved/refused

No decision notices had been received from CBC.

 

(c) Planning Panel Site Visits

It was noted that the Planning Panel had made a second visit to the site of the proposed turbine near Green Lonning as visibility had been very poor at the first visit. The Panel had also visited the site of the proposed turbine at Bell House Farm. Cllr Argyle had attended both visits on behalf of the parish council.

67/15 REPORT FROM COMMUNITY POLICE OFFICER

A written report had been received from PCSO Butler. There had been 2 logs since the last meeting, both traffic related.

68/15 CBC ISSUES

There were no issues to report.

 

 

 

 

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69/15 CCC ISSUES

Highways had been asked to provide a report on plans to tackle the carriageway repairs on High House Road where a section had been coned off for some time. It was also noted that the illuminated school sign was flashing at the wrong times and required adjustment.

 

70/15 CORRESPONDENCE

(a) A report had been received from CALC on the MRWS stakeholder event in Manchester. The event covered the next stage in the process – a National Geological Screening exercise which aimed to provide authoritative information that could be used in discussions with communities. Noted.

(b) An email had been received from a resident raising concerns about dog fouling in the village, particularly on Main Street. The Clerk had responded on behalf of the council.

(c) Details had been received of plans for another St Bega’s Ultra Trail Race to take place on Sat 29 August. Noted.

(d) Details had been received from CCC of the dedication of a new section of footpath as part of the cliff path. The land had been dedicated by the RSPB. Noted.

(e)An email and photographs had been received from a local resident expressing concern about the traffic congestion in Main Street at Sellafield in and out muster times. The Chairman had replied, explaining the steps being taken by the council to raise the issue with relevant authorities.

(f) An email had been received from a former resident of St Bees, about a film she and fellow students at Lancaster College of Art are hoping to make on location in the village during May. It was noted that the Clerk had replied on behalf of the council.

(g) A letter had been received from Cumbria Wildlife Trust seeking support for their campaign to get all the proposed marine conservations zones in the Irish Sea included in the next phase of designations. It was RESOLVED to write to the Minister to support the campaign.

(h) The programme of beach monitoring for 2015 had been received from Sellafield. It was noted that there would be no monitoring during Easter/school summer holiday periods and there were no plans for sub-sea monitoring this year.

(i) Details had been received of a new initiative from North West Ambulance Service to educate the public on what may happen following a 999 call. Noted.

ITEMS FOR INFORMATION

Cumbria Coastal Access Monthly Update –Feb 2015

CALC Newsletter – March 2015

Cumbria Wildlife Trust – March e-newsletter

Open Space Spring 2015

West Cumbria Mining – Spring Newsletter

 

71/15 DATE OF NEXTMEETING

It was RESOLVED that the next meeting take place on Monday 20 April 2015 at 6.30pm